ALI HAMISI MATSUDZO
Ukunda
Overview
13
13
years of professional experience
3
3
Certifications
Work History
Procurement and Logistics Officer
Base Titanium Limited
1 2020 - Current
- Identifying and evaluating potential suppliers and subcontractors, ensuring they meet our requirements and quality standards in our mining operation
- Negotiating terms and conditions with suppliers both locally and overseas, including pricing, delivery schedules, and contract terms, to secure the best possible deals for the company
- Building and maintaining solid relationships with suppliers, monitoring their performance, and resolving any issues that may arise, such as discrepancies
- Developing and implementing cost-effective procurement strategies to maximize project profitability while maintaining quality standards through order consolidation, bulk ordering, and considering a total cost of ownership approach
- Assessing and mitigating risks related to procurement, such as supply chain disruptions, and developing contingency plans to ensure project continuity through strategic supplier alliances and inventory management
- Working closely with user departments to establish and manage procurement budgets, track expenses, and ensure adherence to financial guidelines
- Ensuring compliance with all relevant industry regulations, company policies, and ethical standards in procurement activities
- Maintaining accurate and up-to-date records of all procurement activities, including contracts, invoices, and correspondence
- Collaborating with quality control teams to ensure that procured goods and services meet project specifications and standards by organizing for PVoC inspection for all our imported goods from the county of origin
- Working closely with the Ministry of Finance and other government agencies in applying for duty exemption for imported goods
- Preparing regular reports on procurement activities, including cost savings, vendor performance, and potential risks, to inform project stakeholders.
Procurement Officer
Base Titanium Limited
07.2018 - 06.2020
- Identifying and evaluating potential suppliers and subcontractors, ensuring they meet our requirements and quality standards in our mining operation
- Negotiating terms and conditions with suppliers both locally and overseas, including pricing, delivery schedules, and contract terms, to secure the best possible deals for the company
- Building and maintaining solid relationships with suppliers, monitoring their performance, and resolving any issues that may arise, such as discrepancies
- Developing and implementing cost-effective procurement strategies to maximize project profitability while maintaining quality standards through order consolidation, bulk ordering, and considering a total cost of ownership approach
- Preparing regular reports on procurement activities, including cost savings, vendor performance, and potential risks, to inform project stakeholders.
Procurement Assistant
Base Titanium Limited
04.2016 - 06.2017
- Maintaining updated purchasing records in the system
- Expediting local/overseas purchase orders to ensure timely deliveries
- Working closely with suppliers and customers (end users/inventory) to improve operations and reduce cost
- Monitored data management to maintain accurate product, contract, pricing, and invoicing information and liaised with the finance department on issues related to procurement, cost control, and invoice variance
- Sourcing suppliers, obtaining quotations, and preparing purchase orders while ensuring compliance with company policies and procedures
- Assisted in managing inventory levels, conducted stock counts, and monitored stock movements to ensure optimal inventory levels and minimize stockouts or excesses.
Graduate Trainee-Supply and Logistics
Base Titanium Limited
10.2014 - 03.2016
- Helped procurement officer in all aspects, maintaining updated purchasing records in the system and expediting local/overseas purchase orders to ensure timely deliveries and maintain supplier's performance evaluation
- Worked closely with suppliers and customers (end users/inventory) to improve operations and reduce cost
- Monitored data management to maintain accurate product, contract, pricing, and invoicing information and liaised with the finance department on issues related to procurement, cost control, and invoice variance
- Assisted with the procurement process by sourcing suppliers, obtaining quotations, and preparing purchase orders while ensuring compliance with company policies and procedures
- Assisted in managing inventory levels, conducted stock counts, and monitored stock movements to ensure optimal inventory levels and minimize stockouts or excesses
- Supported logistics operations, including coordinating shipments, liaising with freight forwarders and transport providers, and ensuring timely delivery of materials and equipment
- Assisted in building and maintaining solid relationships with suppliers through effective communication, resolving issues, and conducting supplier performance evaluations
- Analyzed supply and logistics data, such as procurement spend, inventory levels, and delivery performance, to identify trends, opportunities for improvement, and cost-saving measures
- Participated in process improvement initiatives to streamline supply chain and logistics operations, enhance efficiency, and reduce costs
- Assisted in ensuring compliance with relevant regulations, documentation requirements, and quality standards in supply chain and logistics activities
- Collaborated with various departments, such as production, finance, and quality assurance, to ensure smooth coordination and alignment of supply and logistics activities with overall business objectives.
Food and Beverage Controller
Bamburi Beach Hotel
02.2012 - 09.2014
- Took daily beverage stock and analyzed it to determine daily consumption; prepared goods received notes (GRNs) for invoices; and maintained proper records of invoices
- Participated in end-of-month stock-taking and reconciled inventory data between physical and inventory system records
- Reported to management on the average spending power of guests in the hotel and controlled inventories, including monitoring for obsolescence
- Monitored expenditures within agreed limits and highlighted any significant variances
- Provided a summation of daily cash and credit purchases to the chief accountant
- Managed food and beverage inventory, conducting regular stock counts and tracking stock movement
- This involved ensuring accurate record-keeping, identifying, and addressing discrepancies, and optimizing stock levels to minimize waste and maximize availability
- Implemented cost control measures to manage food and beverage expenses and maximize profitability
- This included monitoring costs, analyzing consumption patterns, identifying areas for improvement, and working closely with the kitchen and bar teams to minimize waste and control portion sizes
- Collaborated with suppliers to source and procure food and beverage items
- This involved negotiating prices, placing orders, coordinating deliveries, and verifying the accuracy of received goods
- I ensured that all deliveries met quality standards and resolved any issues or discrepancies
- Worked closely with the culinary team to analyze menu profitability and make recommendations for pricing adjustments, menu engineering, and product mix optimization
- This involved analyzing sales data, monitoring customer preferences, and suggesting menu changes to maximize revenue and customer satisfaction
- Prepared regular reports on food and beverage costs, inventory levels, and variances from budgeted targets
- These reports provided valuable insights to management, enabling them to make informed decisions about cost control, pricing, and overall financial performance.
Education
Master of Science in Procurement and Contract Management -
Jomo Kenyatta University of Agriculture and Technology
Bachelor of Commerce (operations management option) - undefined
The University of Nairobi
Skills
Procurement Strategy: Highly experienced in developing and executing comprehensive category sourcing plans to address full spend coverage and align with organizational goals
Category Management: Skilled in managing the procurement of goods and services by local and global category strategies, policies, and procedures
Negotiation: Skilled in negotiating with suppliers to secure favorable terms, quality levels, and competitive prices
Cost Savings Initiatives: Well-versed in identifying and implementing cost reduction opportunities and driving individual projects and initiatives to achieve savings targets
Contract Management: Effective at ensuring suppliers requiring contracts have valid agreements by procurement policy guidelines
Supplier Relationship Management: Adept at building and maintaining solid relationships with suppliers, monitoring their performance, and seeking opportunities for collaboration and improvement
Online Procurement Tools: Proficient in utilizing e-procurement, e-auctions, and contracts management tools to streamline procurement processes and enhance efficiency
Industry Knowledge: A deep understanding of Supply chain industry, through procurement of inputs for our livelihood community projects
Total Cost of Ownership (TCO): Excellent at applying TCO concepts to evaluate the overall costs of procuring goods and services beyond the initial purchase price
Business Acumen: Demonstrating a solid understanding of commercial law, financial principles, and the broader business context to drive strategic and value-driven procurement decisions
Strategic Sourcing: Effective at developing and implementing sourcing strategies to optimize supplier selection, reduce costs, and ensure the availability of quality materials and services
Data Analysis: Proficient in analyzing procurement data, market trends, and supplier performance metrics to identify opportunities for process improvement, cost savings, and risk mitigation
Integrity: Effective at upholding unquestionable integrity and ethical standards in all procurement activities
Stakeholder Engagement: Collaborating with internal stakeholders, such as operations teams, finance, and legal departments, to understand their requirements, align procurement strategies, and foster effective communication and relationships
Risk Management: Skilled in identifying and mitigating procurement risks, such as supply chain disruptions, price fluctuations, and quality issues, through proactive risk assessment and contingency planning
Cross-cultural Communication: Demonstrating strong interpersonal and communication skills to effectively work with diverse suppliers, international stakeholders, and multicultural teams
Leadership and Team Management: Effective at leading and motivating a procurement team, providing guidance, coaching, and fostering a collaborative and positive work environment
Certification
Advanced Diploma in Procurement and Supply, Chartered Institute of Purchasing and Supply (CIPS), Ongoing
Careerprofilesummary
I am a dynamic Procurement Management professional with expertise in prioritizing health and safety in all aspects of my work. Throughout my career, I have successfully developed comprehensive category sourcing plans, efficiently managed procurement processes, and implemented effective cost savings initiatives. I possess strong skills in category negotiation, contract management, and utilizing advanced online procurement tools to streamline operations. One of my key strengths is my track record in executing procurement processing and implementing the procurement departments policies and procedures. I have consistently achieved challenging benefits agendas, driving significant cost reductions and operational improvements. With extensive knowledge of the supply and logistics industry, I am well-versed in TCO (Total Cost of Ownership) concepts and materials specifications. This allows me to make informed decisions and optimize procurement strategies to meet the organization's specific needs. Integrity is of the utmost importance to me, and I consistently uphold the highest ethical standards in my work. I bring strong business acumen to procurement operations, understanding the industry's commercial and financial aspects. This enables me to make strategic decisions and contribute to the organization's overall success.
Otherpastexperiences
Teaching Assistant, Mrima Primary School, 01/2019, 12/2019, Provided support to the classroom teacher by assisting with lesson preparations, setting up learning materials, and maintaining an organized and conducive learning environment. I also provided individualized attention and assistance to students as needed.
Licensenumber
K2655/2022
Activities
- Kenya Institute of Supplies Management-KISM, 80687
- Chartered Institute of Purchasing and Supply (CIPS)
References
- Lucy Mburu, Human Resource Superintendent, Base Titanium Limited, P.O Box 1214-80400, LMburu@basetitanium.com, 0712647533
- Mr. Hillary Ouna, Procurement Specialist, Ethics and Anti-Corruption Commission, houna@integrity.go.ke, 0713816464
- Mr. Rishi Parmar, Coast Industrial & Safety Supplies Limited, rishi@cissl.co.ke, 0722791485
Timeline
Procurement Officer
Base Titanium Limited
07.2018 - 06.2020
Procurement Assistant
Base Titanium Limited
04.2016 - 06.2017
Graduate Trainee-Supply and Logistics
Base Titanium Limited
10.2014 - 03.2016
Food and Beverage Controller
Bamburi Beach Hotel
02.2012 - 09.2014
Procurement and Logistics Officer
Base Titanium Limited
1 2020 - Current
Master of Science in Procurement and Contract Management -
Jomo Kenyatta University of Agriculture and Technology
Bachelor of Commerce (operations management option) - undefined
The University of Nairobi