Alice Sakala
Summary
A hardworking, self-motivated and honest Procurement professional with 6 years of experience maintaining vendor relationships to facilitate cost-effective and timely purchasing functions. Excellent negotiation and contract development skills with proficiency in Microsoft Word, Excel and Powerpoint software, and; Competent in Accpac System, Sage 300 ERP Inventory Management Software, and the use of the Electronic Government Procurement (E-GP) system, is seeking an entry level position in Purchasing and Supply function with a dynamic organization that would utilize her knowledge , competences and expertise.
She is a good team player, bringing enthusiasm into group effort; Versatile with systematic approach towards work; Quick learner with ability to work under minimum supervision.
Overview
9
9
years of professional experience
Work History
Procurement Officer
Kabompo Town Council-Local Government
11.2023 - Current
- Supervising and undertaking efficiently the procurement of goods and services to ensure availability of materials for operational and maintenance requirements
- Supervising and effectively undertaking the provision of secretarial services to the procurement Committee to facilitate implementation of procurement decisions
- Preparation of contracts after award by Procurement Committee and facilitation of contract signing by the awarded contractors
- Supervise the Assistant Procurement Officers to ensure that work is carried out efficiently and on time
- Making the effective use of human, financial and material resources to enhance the operations of the unit
- Liaising with the user departments to ensure that the right goods or services are purchased, as per their requests
- Preparation of an annual procurement plan for the institution which will act as a guide for the purchase of goods and services throughout the year
- Prepare monthly and quarterly procurement reports for all the purchases made
- Prepare and submit Procurement Committee minutes to Zambia Public Procurement Authority
- Efficient use of the Electronic Government Procurement (E-GP) system to post, evaluate and award tenders for various projects
- Facilitating for project monitoring visits and preparation of reports thereafter in order to track their progress
- Facilitate for negotiation meetings with suppliers and contractors and prepare reports thereafter.
- Optimized procurement processes by implementing streamlined strategies and efficient communication methods.
- Reduced costs with meticulous supplier negotiation and strict adherence to budget constraints.
- Improved supplier relationships through regular communication, timely payments, and transparent dealings.
- Managed procurement projects from initiation to completion, ensuring timely delivery of goods and services.
- Evaluated vendor performance regularly to maintain reliable supply chain operations and address issues promptly.
- Developed and strengthened supplier relationships.
Procurement Officer
Kitwe Town Council-Local Government Service
03.2020 - 10.2023
- Supervising and undertaking efficiently the procurement of goods and services to ensure availability of materials for operational and maintenance requirements
- Supervising and effectively undertaking the provision of secretarial services to the procurement Committee to facilitate implementation of procurement decisions
- Preparation of contracts after award by Procurement Committee and facilitation of contract signing by the awarded contractors
- Supervise the Assistant Procurement Officers to ensure that work is carried out efficiently and on time
- Making the effective use of human, financial and material resources to enhance the operations of the unit
- Liaising with the user departments to ensure that the right goods or services are purchased, as per their requests
- Preparation of an annual procurement plan for the institution which will act as a guide for the purchase of goods and services throughout the year
- Prepare quarterly procurement reports at the end of each quarter for all the purchases made
- Prepare and submit Procurement Committee minutes to ZPPA
- Efficient use of the Electronic Government Procurement (E-GP) system to post, evaluate and award tenders for various projects
- Facilitating for project monitoring visits and preparation of reports thereafter in order to track their progress.
- Negotiate contracts with vendors, securing best prices and terms for materials, equipment and services.
- Managed database of vendor details and pricing information to maintain organization.
- Evaluated internal needs and developed plans for maintaining optimal supply levels.
- Maintained detailed records of all procurement activities for reference purposes as well as for auditing and compliance.
- Organized competitive bidding processes among suppliers to ensure fair pricing opportunities while maintaining high product quality standards.
Procurement Officer
Solwezi Municipal Council-Local Government Service
06.2017 - 03.2020
- Supervising and undertaking efficiently the procurement of goods and services to ensure availability of materials for operational and maintenance requirements
- Supervising and effectively undertaking the provision of secretarial services to the procurement Committee to facilitate implementation of procurement decisions
- Supervise the Assistant Procurement Officer to ensure that work is carried out efficiently
- Making the effective use of human, financial and material resources to enhance the operations of the unit
- Keep record of all assets including furniture that is in the unit
- Keep an updated database of suppliers and an updated list of prices for common user items
- Liaising with the user departments to ensure that the right goods or services are purchased, as per their requests
- Preparation of an annual procurement plan for the institution which will act as a guide for the purchase of goods and services throughout the year
- Write quarterly reports on all the purchases made.
- Achieved cost savings by conducting thorough market research before initiating the purchasing process.
- Monitored market trends closely to identify potential shifts in pricing or availability that could affect procurement decisions.
- Conducted risk assessments for supply chain disruptions and implemented contingency plans accordingly to minimize impact on business operations.
- Maintained detailed records of all procurement activities for reference purposes as well as for auditing and compliance.
Stores Officer
Legacy Wide Trade Ltd
11.2016 - 05.2017
- Receipt, issue and sale of different stationary items as per set prices
- Advertising different products to the customers including stating and showing their use and benefits
- Carrying out spot checks, both at the warehouse and the four shops where various stocks were issued to from the store room
- Ensuring that all transfer and issue documentation are prepared and appropriately filed
- Giving feedback on all items that come in and out of the shops with the respective shop managers and the Director
- Compiling of the quantities for various products to be ordered
- Ensuring that the loading and offloading bays are clean and without any obstructions at all times
- Keep a proper and up to date record on bin cards, for all respective items stored at the warehouse.
- Improved inventory management by implementing efficient tracking and organization systems.
- Enhanced operational efficiency by streamlining the stores'' procurement process.
- Reduced wastage and loss by conducting regular audits and maintaining accurate records.
- Assisted in budget preparation, ensuring optimal allocation of resources for store needs.
- Monitored stock levels closely to prevent shortages or overstocking situations that could impact store operations negatively.
- Assisted in resolving customer concerns promptly and professionally while adhering to company policies.
- Recorded daily activities for inventory control.
Intern Stores Assistant
Lusaka Water and Sewerage Company Ltd
11.2015 - 11.2016
- Receiving, inspecting, and verifying different stock items from suppliers which include stationary, plumbing materials and water purification chemicals
- Issuing of different stocked items to different user departments
- Recording all stock transactions in their respective bin cards promptly
- Updating all stock transactions into the Inventory Module of Accpac System (Sage 300 ERP) that keeps track of all items received, stored and subsequently issued at the stores department
- This is a computerized and integrated Enterprise Resources Planning (ERP) Inventory Management Software
- Electronic preparation of Goods Received Notes, Goods Transfer Notes and other relevant documentation and capture them into the Accpac System (Sage 300 ERP)
- Ensuring that all items received into the stores department are stored in their designated location and associated bin cards are present on the respective allocations
- Undertaking random stock checks of the fast-moving items in stock.
- Gathered, organized and input information into digital database.
- Observed packing operations to verify conformance to specifications.
- Sorted and organized files, spreadsheets, and reports.
- Interacted with customers by phone, email, or in-person to provide information.
Intern Assistant Procurement Officer
Chongwe District Council
01.2015 - 02.2015
- Collecting quotations from various suppliers for requested goods and services
- Keeping track of all purchase requisitions brought forth to the department and ensuring that all required documents are properly attached, and the documents processed promptly
- Analyzing quotations collected to pick the most appropriate supplier in accordance with the needs of the requesting department, quality standards, availability of stock and price of the required commodities
- Liaise with the stores department to know the stock levels and hence make informed procurement decisions
- Ensuring that there are records of all orders made (i.e
- Copies of all requisitions, Purchase orders, quotations, analysis of prices and internal memos for each purchase made)
- Follow up payments for the purchased goods
- Collection of purchased goods and ensuring that, they are received in the stores department and a Good Received Note is issued.
- Sorted, organized, and maintained files.
- Helped with administrative support by managing incoming calls, coordinating files, and sorting mail.
- Provided clerical support, addressing routine, and special requirements.
- Completed research, compiled data, and assisted in timely reporting.
- Interacted with customers by phone, email, or in-person to provide information.
Education
Bachelor of Science in Purchasing and Supply - Purchasing, Procurement, And Contracts Management
University of Lusaka
Lusaka, Zambia01.2023
Graduate Diploma in Purchasing and Supply - Purchasing, Procurement, And Contracts Management
Evelyn Hone College of Applied Arts And Commerce
Lusaka, Zambia01.2015
School Certificate -
Lwitikila Girls Secondary School
01.2009
Skills
- Vendor Sourcing
- Supplier Relationships
- Reporting Requirements
- Bid Process Management
- Report Writing Skills
- Data Entry
- Procurement Planning
- E-procurement Systems
- Conflict Resolution
- Paperwork Management
- Writing and Verbal Communication
- Proficiency in Word, Excel and Power point Microsoft Software
Accomplishments
- Had an opportunity to attend a 14-day training programme for Civic Leaders and Local Authority Officers which was prepared by the Chalimbana Local Government Training Institute in Collaboration with the Zambia Public Procurement Authority and the Local Government Service commission.
- Participated in the Electronic Government Procurement (E-GP) System Training that was conducted by ZPPA at Shebourne Hotel in 2021.
- Had an opportunity to attend the budget hearing meetings which allowed me to have a broader understanding on the way other government institutions operated, raised and spent their resources.
- Was part of the Logistics subcommittee for the North Western Expo in Solwezi Zambia.
- Actively participated in the March,2017 stock take that gave me a different feel of the stock take process because this was a retail shop, therefore there were many different products to count and it also involved counting in the three different shops and the warehouse as well.
- I have also learned how to work with different people and hence be able to handle people with different temperaments.
- Due to some of the purchases made outside the country I have also appreciated the different currencies that are used in other countries like Dubai, Poland, and Spain during business transactions.
- Positively participated in the 2015 annual stock take. It gave me an avenue to appreciate the importance of precise and accurate stock records, and proper storage of documents.
- I was also privileged to participate in the rearranging of the whole warehouse at the Lusaka stores department in order to ensure smooth issue and receipt of the various goods.
Affiliations
AFZIPS 001585, Zambia Institute of Purchasing and Supply
Nrc Number
138612/19/1
Driver License Number
50129819
Personal Information
- Date of Birth: 06/06/91
- Gender: Female
- Nationality: Zambian
- Marital Status: Single
References
- Mr. Kazwala Sikozi, Lecturer, Evelyn Hone College of Arts and Commerce, P.O. Box 30029, Lusaka, +260971713135, +260966794700, kazwalasikozi98@gmail.com
- Mr. Fred Mooya, Council Secretary, Mungwi District council, P. O. Box 50, Mungwi, +260977251173, mooyafred@yahoo.com
- Mr. Makani Moonga, Procurement Officer, Misenge Environmental and Technical Services Limited, ZCCM-IH MAWE Complex, Subdivision 27 of Farm 1937 Maina Soko Road, Kalulushi., Kitwe, 20172, +260977754193, +260967754193, moongamakani@yahoo.com
- Mr. Joshua Kaoma, Head of Procurement Unit, Kitwe City Council, P.O. Box 20070, Kitwe, +260973135344, jkaoma@yahoo.com
Hobbies and Interests
- Reading different materials particularly those in relation to my profession and novels
- Travelling and visiting new places.
- Networking and sharing ideas.
- Drawing.
Languages
Nyanja
Native language
Swahili
Upper intermediate
B2
Bemba
Intermediate
B1
Timeline
Procurement Officer
Kabompo Town Council-Local Government
11.2023 - Current
Procurement Officer
Kitwe Town Council-Local Government Service
03.2020 - 10.2023
Procurement Officer
Solwezi Municipal Council-Local Government Service
06.2017 - 03.2020
Stores Officer
Legacy Wide Trade Ltd
11.2016 - 05.2017
Intern Stores Assistant
Lusaka Water and Sewerage Company Ltd
11.2015 - 11.2016
Intern Assistant Procurement Officer
Chongwe District Council
01.2015 - 02.2015
Bachelor of Science in Purchasing and Supply - Purchasing, Procurement, And Contracts Management
University of Lusaka
Graduate Diploma in Purchasing and Supply - Purchasing, Procurement, And Contracts Management
Evelyn Hone College of Applied Arts And Commerce
School Certificate -
Lwitikila Girls Secondary School
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