Brian Tembo
Lusaka,Zambia
Summary
Dynamic Project Administrative Assistant with extensive experience at the Irrigation Development Support Project, excelling in project management and stakeholder engagement. Proven ability to enhance operational efficiency through effective communication and meticulous document control, ensuring timely support for project objectives and fostering team collaboration.
Overview
16
16
years of post-secondary education
31
31
years of professional experience
Work History
Human Resources Management Officer
Ministry of Agriculture
Chinsali , Zambia
05.2026 - Current
- Coordinated agricultural policy development and implementation, enhancing cross-departmental collaboration.
- Facilitated stakeholder engagement, ensuring agricultural initiatives addressed community needs.
- Analyzed data to inform resource allocation decisions and evaluate program effectiveness.
Project Administrative Assistant
Irrigation Development Support Project (IDSP)
05.2023 - 12.2025
- Ensuring timely provision of administrative, and logistical support services in order to facilitate smooth, efficient and effective project operations
- Executing administrative tasks, liaising with relevant staff at Ministry of Agriculture (MoA) headquarters and ensuring timely input, validation and reporting to the National Project Coordinator (NPC)
- Timely supporting PIU staff in coordinating appointments, preparing/disseminating materials, typing and formatting letters and other documents
- Organized and facilitated meetings, prepared agendas, took meeting minutes, and ensured conference room availability for all meetings.
- Following up with various units/departments with regard to work in progress and providing timely updates
- Assisting in timely provision of logistics for the office and other meetings
- Facilitated procurement and supply of goods and services to ensure their timely availability and effective utilization.
- Providing timely transport in order to facilitate mobility of staff and goods
- Carrying out daily transactions/errands/deliveries/collections to and from offices on behalf on Project Implementation Unit (PIU) staff
- Updated office inventories regularly to maintain accountability.
- Receiving, reviewing and releasing documents which required action by the National Project Coordinator at all times.
- Recorded incoming and outgoing communications and sent outgoing communications promptly while noting feedback.
- Managing effectively human resources management functions in order to enhance staff morale and optimize utilization of resources at all times
- Ensuring Annual Performance Appraisal System (APAS) Forms were timely filled in to assess performance of staff.
- Maintaining vehicle fleet to ensure roadworthiness and prolong lifespan.
- Initiating timely insurance of vehicles in order to avert associated risks/losses.
- Established security measures at the project site 24/7 to protect staff and property.
- Undertaking effectively appropriate storage of records electronically and manually to ensure easy retrieval and unauthorized access every time
- Ensuring timely management of contracts under the office portfolio of Administrative Assistant to avoid breaches
Acting Senior Human Resources Management Officer
Public Management Division (PSMD)
12.2022 - 05.2023
- Supervising and undertaking timely and accurate interpretation of rules and regulations of the Civil Service in order to enhance adherence
- Supervising and undertaking timely preparation of payroll inputs in order to facilitate payment of salaries and other allowances
- Supervised timely development of individual and departmental work plans to facilitate performance monitoring and evaluation
- Supervised human, financial, and other resources to achieve departmental objectives
Human Resources Management Officer
Ministry of Agriculture - HQ
06.2020 - 12.2022
- Executed accurate payroll inputs to ensure timely payment of salaries and allowances
- Interpreted rules and regulations to enhance compliance across HR processes
- Addressed human resources matters promptly to support and elevate staff morale
- Executed tasks diligently timely and accurate payroll inputs in order to facilitate payment of salaries and other allowances
Senior Executive Officer
Ministry of Agriculture – Provincial Agricultural Coordinator’s office – Eastern Province
10.2016 - 06.2020
- Ensured timely availability of secretarial services to enhance ministry operations
- Supervising effectively the human and other resources in order to attain the objectives of the department
- Facilitated accommodation by assigning office space to personnel. to officers to ensure accommodation for all
- Managed timely provision and maintenance of office equipment to optimize equipment utilization
- Managed timely allocation of office space to meet organizational needs. of office space to officers in order to accommodate everyone
- Coordinated the provision and maintenance of office equipment to optimize use.
- Performed protocol duties to enhance organization of events and gatherings. the provision and maintenance of transport system in order to enhance mobility of officers and equipment
- Managed protocol functions to support events and activities.
Acting Human Resources Management Officer
Ministry of Education District Education Board (DEBs) Office - Katete District
02.2016 - 10.2016
- Carrying out timely and accurate payroll inputs in order to facilitate payment of salaries and other allowances
- Addressed human resources matters promptly to enhance staff morale
- Developed individual work plans to effectively monitor and evaluate performance
- Undertaking timely interpretation of rules and regulations in order to enhance adherence
- Collaborating with the Teaching Council of Zambia to ensure teacher affiliation to the council
Executive/Transport Officer
Provincial Administration Eastern Province
09.2014 - 02.2016
- Ensured timely availability of secretarial services to enhance office operations
- Undertaking effectively the provision and maintenance of transport system in order to enhance mobility of officers and equipment
- Facilitating regularly service and maintenance in order to maintain them in roadworthy condition
- Supervising effectively maintenance of buildings and surroundings in order to enhance conducive working environment
- Undertaking timely provision of office space to officers in order to accommodate everyone
- Managed driver operations to maintain adherence to safety protocols and enhance service efficiency. to ensure adherence to safety regulations and standards
- Oversaw transport services to enhance mobility and support operational needs. to facilitate mobility of personnel, materials, and equipment
- Facilitated regular service and maintenance to keep vehicles roadworthy.
- Facilitating timely repair of vehicles in order to keep them running
Executive Officer
Ministry of Agriculture – District Agricultural Coordinator’s office – Chipata District
12.2012 - 09.2014
- Ensured timely availability of secretarial services to enhance office operations
- Supervised maintenance of buildings and surroundings to create a conducive working environment
- Managing effectively provision of transport in order to facilitate mobility of human, materials and equipment
- Undertaking effectively the provision and maintenance of transport system in order to enhance mobility of officers and equipment
- Supervising effectively maintenance of buildings and surroundings in order to enhance conducive working environment
- Developed individual and departmental work plans to facilitate performance monitoring and evaluation
- Supervising effectively drivers in order to ensure they adhere to safety regulations and standards
- Undertaking timely provision and maintenance of office equipment in order to enhance utilisation of equipment
- Conducted regular service and maintenance to ensure vehicles remained roadworthy.
Registry Clerk
Ministry of Agriculture – Headquarters
07.2008 - 12.2012
- Maintained accurate and timely register of incoming and outgoing mail to prevent misdirection and loss
- Preparing timely and accurate file inventory in order to facilitate efficient storage and retrieval of information
- Undertook timely file circulation to facilitate informed decision making
Real Estate Manager
Zambian Real Estate Agency Company
01.2005 - 01.2007
- Sourced real estate properties for potential buyers and renters/Facilitated nationwide rental and sale of real estate properties.
- Sourced real estate properties for potential buyers and renters/mobilizing real estate/property for rent/sale countrywide
- Supervised human and resource management to achieve company objectives
Salesman
Zambia Bottlers (Coca-Cola)
01.2001 - 01.2004
- Successfully promoted Coca-Cola products to increase brand visibility in local markets.
- Developed strong customer relationships to enhance loyalty and repeat business.
- Promoted Coca-Cola products to boost brand visibility in local markets.
- Built strong customer relationships, fostering loyalty and encouraging repeat business.
- Conducted product demonstrations to inform customers about new offerings.
Business Manager
Hemson Limited Business Centre – Kenneth Kaunda House
01.1996 - 01.1997
- Managed daily operations for business center, ensuring efficient workflow.
- Coordinated staff schedules and assignments to optimize resource allocation.
- Developed training programs for new employees to enhance service delivery.
- Provided secretarial services to public in business bureau, ensuring timely and efficient support
- Facilitated graphic design, photocopying, binding and laminating services for public in business centre, enhancing customer experience
Education
Bachelor of Arts Degree - Public Administration
Zambian Open University (ZAOU)
Lusaka, Zambia 01.2015 - 12.2018
Diploma in Management Studies (DMS) -
National Institute for Public Administration
Lusaka , Zambia 06.2010 - 12.2011
Grade Twelve Certificate -
David Kaunda Technical High School
Lusaka , Zambia 06.1990 - 01.1992
Grade Nine Certificate -
Kitwe Boys Secondary School
Kitwe, Zambia 01.1988 - 12.1989
Grade Seven Certificate -
Riverain Primary School
Kitwe, Zambia 01.1981 - 12.1987
Skills
- Project management
- Stakeholder engagement
- Data analysis
- Operational efficiency
- Event coordination
- Contract administration
- Office administration
- Document control
- Document management
- Meeting coordination
- Meeting logistics
- Office support
- Executive support
- Report preparation
- Process optimization
- Spreadsheets
- Data organization
- Workload management
- Attention to detail
- Time management
- Team collaboration
- Problem solving
- Effective communication
- Compensation management
- Staff development
- Office software
- Documentation and control
Personal Information
- Date of Birth: 10/01/74
- Gender: Male
- Nationality: Zambian
- Religion: Christian
Driving License Number
- Date of Birth: 10/01/74
- Gender: Male
- Nationality: Zambian
- Religion: Christian
Nrc Number
- Date of Birth: 10/01/74
- Gender: Male
- Nationality: Zambian
- Religion: Christian
Timeline
Human Resources Management Officer
Ministry of Agriculture
05.2026 - Current
Project Administrative Assistant
Irrigation Development Support Project (IDSP)
05.2023 - 12.2025
Acting Senior Human Resources Management Officer
Public Management Division (PSMD)
12.2022 - 05.2023
Human Resources Management Officer
Ministry of Agriculture - HQ
06.2020 - 12.2022
Senior Executive Officer
Ministry of Agriculture – Provincial Agricultural Coordinator’s office – Eastern Province
10.2016 - 06.2020
Acting Human Resources Management Officer
Ministry of Education District Education Board (DEBs) Office - Katete District
02.2016 - 10.2016
Bachelor of Arts Degree - Public Administration
Zambian Open University (ZAOU)
01.2015 - 12.2018
Executive/Transport Officer
Provincial Administration Eastern Province
09.2014 - 02.2016
Executive Officer
Ministry of Agriculture – District Agricultural Coordinator’s office – Chipata District
12.2012 - 09.2014
Diploma in Management Studies (DMS) -
National Institute for Public Administration
06.2010 - 12.2011
Registry Clerk
Ministry of Agriculture – Headquarters
07.2008 - 12.2012
Real Estate Manager
Zambian Real Estate Agency Company
01.2005 - 01.2007
Salesman
Zambia Bottlers (Coca-Cola)
01.2001 - 01.2004
Business Manager
Hemson Limited Business Centre – Kenneth Kaunda House
01.1996 - 01.1997
Grade Twelve Certificate -
David Kaunda Technical High School
06.1990 - 01.1992
Grade Nine Certificate -
Kitwe Boys Secondary School
01.1988 - 12.1989
Grade Seven Certificate -
Riverain Primary School
01.1981 - 12.1987