Brian Mooto Mwangelwa

• Lead coordination between field teams and country office across finance, admin, and operations
• Manage budgets, expense tracking, and donor-compliant financial reporting
• Review and validate expense reports, improving processing efficiency
• Coordinate procurement, vendor sourcing, and due diligence
• Organize travel logistics and schedules for project teams
• Facilitate meetings, prepare agendas, and document actionable minutes
• Maintain structured filing systems (digital & physical)
• Support onboarding of staff and consultants
• Track contracts, agreements, and financial documentation for compliance
• Improve workflows to enhance operational efficiency

• Managed accounts receivable operations including invoicing, collections, and reconciliation
• Produced financial reports to support management decision-making
• Resolved billing discrepancies and improved client communication
• Reduced outstanding receivables through proactive follow-up
• Maintained accurate records and ensured audit readiness

• Assisted in collaboration with government departments on hygiene improvement initiatives in community schools.
• Coordinated activities aimed at enhancing hygiene practices across selected institutions. Supported school initiatives to develop and implement effective WASH plans.
• Promoted hygiene messages to ensure all schools are practicing taught concepts.
• Aided local facilitators including teachers and health personnel in delivering hygiene education.
• Sourced and distributed hygiene promotion materials to project stakeholders.
• Monitored WASH activities in schools and provided necessary support to hygiene promoters.
• Conducted baseline surveys at project initiation and prepared monthly reports alongside a final summary report.
• Assisted in overseeing latrine construction at schools during site visits. Performed additional duties as assigned by management.

• Oversee finance and administrative operations across multiple projects
• Lead procurement planning and vendor management processes
• Develop systems to improve financial tracking and admin workflows
• Support recruitment (job descriptions, shortlisting, onboarding coordination)
• Maintain contract and compliance documentation
• Prepare monthly financial reports and insights for leadership
• Strengthen stakeholder communication and service delivery

• Processed invoices and supported supplier payments with accuracy in ERP Accapac system.
• Reconciled supplier accounts and assisted in resolving discrepancies.
• Facilitated vendor communication and tracked payments.
• Maintained financial documentation ready for audits.

• Processed invoicing, collections, and reconciliations to support financial accuracy.
• Managed inventory and supply records for efficient stock control.
• Organised filing and administrative tasks to maintain office order.
• Distributed monthly statements to travel agents promptly.

· Serve as the primary liaison between the Housekeeping department, suppliers, and internal stakeholders to ensure timely and accurate inventory management.

· Control, monitor, and maintain stock levels of housekeeping supplies to meet operational needs while minimizing shortages or overstock.

· Coordinate ordering of supplies by assessing department requirements, generating purchase requests, and liaising with approved vendors to ensure timely delivery and quality compliance. Receive, inspect, and verify incoming stock against purchase orders, invoices, and delivery notes, ensuring accuracy and compliance with organizational standards.

· Issue stock to housekeeping staff and other departments as required, maintaining accurate records of all transactions for accountability and traceability.

· Maintain organized physical and electronic inventory records, ensuring easy retrieval for audits and management reporting.

· Conduct regular stock counts and reconciliations to identify discrepancies, prevent stock loss, and maintain accurate records.

· Collaborate with housekeeping supervisors to forecast supply needs, prioritize critical stock, and plan for seasonal or special requirements.

· Engage with suppliers to resolve order discrepancies, delivery issues, and ensure compliance with organizational standards.

· Ensure proper labeling, storage, and handling of all inventory items in line with company policies.

· Train and guide housekeeping staff on proper stock handling, usage, and reporting procedures to enhance operational efficiency.

· Participate in departmental meetings and audits, providing inventory data, documentation, and recommendations to improve service delivery and internal customer satisfaction.

· Continuously identify opportunities to streamline inventory processes, reduce waste, and improve response times to operational requests.