Caphaes Simukoko
Nyimba
Summary
Dynamic finance professional with extensive experience at the Ministry of Local Government and Rural Development, excelling in financial reporting and treasury management. Proven track record in grant writing and risk management, successfully preparing financial statements with a Not-Qualified Auditor’s Opinion, while effectively leading teams to achieve organizational goals.
Overview
17
17
years of professional experience
1
1
Certification
Work History
District Church Treasurer
Pentecostal Assemblies of God-Zambia
Nyimba
01.2020 - Current
- Managed financial records and reports for church operations.
- Oversaw budgeting process and allocation of funds for ministries.
- Coordinated with church leadership on financial planning and strategy.
- Ensured compliance with local regulations and financial policies.
- Trained volunteers on financial procedures and best practices.
- Reviewed invoices and processed payments in a timely manner.
- Conducted audits to ensure accuracy of financial statements.
- Produced financial reports and audit documentation to facilitate internal and external auditing.
- Designed and formatted financial reports for internal and external users.
- Tracked expenses against approved budget allocations.
- Identified opportunities for cost savings through improved processes or vendor negotiations.
- Facilitated communication between vendors and suppliers regarding payments due or inquiries about services rendered.
- Provided training sessions on proper accounting procedures for other staff members at the church.
- Assisted in preparing reports for tax filing purposes as required by law.
- Analyzed spending trends and provided recommendations on cost savings measures.
- Provided support to Church Council on financial matters such as investments, budgeting.
- Maintained church financial records and prepared monthly bank reconciliations.
- Organized documentation related to special projects such as building repairs or renovations.
- Developed and implemented internal controls to ensure accuracy of all financial transactions.
- Monitored cash flow to ensure sufficient funds are available for operational needs.
- Processed donations received from members, donors, and businesses through various payment methods.
- Prepared annual budget for approval by the Church Council.
- Attended weekly staff meetings with pastor to discuss church finances and operations related topics.
- Managed accounts receivable and payable and payroll processing activities.
- Collected, recorded, and deposited weekly offering in a timely manner.
- Researched new fundraising opportunities for the church including grants or other sources of funding.
Director of Finance
Ministry of Local Government and Rural Development
Nyimba
09.2017 - Current
- Managing effectively the development of financial management policies, systems and procedures in order to ensure accurate and reliable financial reports and complying with statutory requirements and international accounting standards.
- Managing effectively the preparation of financial reports and statements in order to provide information to stakeholders and complying with statutory requirements.
- Works with the Chief Executive Officer and management team to proactively minimize financial and legal risk to the organization.
- Oversee all aspects of financial management and ensure optimal financial systems implementation, budgets and expenditure tracking, financial reporting and accounting for all programs.
- Manages the acquisition, maintenance, inventory, recording, verification and protection of project and administrative facilities and assets including IT assets & equipment etc.
- Presents quarterly, half yearly and annual reports to the Ministry on the Council’s performance relative to the set sector standards.
- Ensuring timely preparation and monitoring of corporate budget in order to control costs and providing a basis for resource mobilization.
- Managing timely preparation of management accounts in order to provide information for management control and decision making.
- Managing effectively treasury management in order to maintain an appropriate Council cash position and facilitate investment activities.
- Ensuring timely engagement with external auditors and provision of financial statements in order to facilitate effective auditing.
- Managing effectively the fixed asset register in order to safeguard company properties and ensure an up-to-date record.
- Managing timely processing of corporate payroll in order to comply with statutes and Conditions of Service.
- Overseeing effectively processing of payments in order to comply with statutory, regulatory and contractual obligations.
- Prepares and presents quarterly Finance reports to the subcommittee of the Council and makes presentations to the same to follow up issues as necessary.
- Prepares responses requiring Finance input following queries from the media, Government and other stakeholders.
- Provides financial input in investment funding initiatives commissioned by the Council with funding from Government, own source of revenue and Donor.
- Supervises, coaches, motivates, develops and disciplines subordinates and monitors and reviews performance of subordinates in order to ensure that they work towards meeting their targets.
- Delegated as Acting Council Secretary from time to time.
- Successfully preparation of 2018 to 2023 Nyimba Town Council Financial Statements with a Not-Qualified Auditor’s Opinion.
- Successfully implemented the GRZ/Africa Development Bank SCRiKA Project (Climate Change Resilient Project) monthly and annual project financial and progress/ technical reports to Lusaka.
- Trained and monitored the business associations in Itezhi-Tezhi district on financial management and stores management as per SCRiKA, DANIDA (NGO) Project financial and stores management guidelines.
- Successfully negotiated for PAYE tax amnesty/waiver with ZRA on all Itezhi-tezhi Council PAYE tax arrears.
- Successfully preparation of project grant or funding applications.
- Introduced the revenue management and payroll systems for Nyimba Town Council.
- Successfully preparation and submission of Constituency Development Fund (CDF) monthly and annual project financial and progress/ technical reports to Lusaka and Chipata.
- Successfully preparation and implementation of Donor funds and Council budgets or estimates (ABB/OBB/MTEF) and variance analysis.
- Successfully preparation and implementation of NGOs (DANIDA-RWSSP/MS Zambia, GermanKFW/RWSSP Zambia) monthly and annual project financial and progress/ technical reports.
- Successfully implementation of the DANIDA-Community Based Natural Resource Management Projects in conjunction with ZAWA, GTZ, CRBs, Line Ministries and other NGOs in Itezhi-Tezhi and successfully phased out the project in 2008.
- Well invested in financial management systems (FMS), QuickBooks, Dove Payroll, Pastel and Local Government Financial and MTEF systems.
- Preparation of petty-cash vouchers, payments vouchers, ledgers, bank reconciliation statements, salaries and wages and cheque register.
- Successfully recording, maintenance and submission of income and expenditure or receipts and payments reports.
- Payroll administration for both NGO-DANIDA and Council.
- Timely preparation, filing and submission of statutory (deduction) returns such as NAPSA, LASF, PAYE, NHIMA, MADISON Funeral Insurance, FIRESUZ and ZULAWU.
- Contributed positively towards the operationalization of the Council motel which is a cash cow to the Council.
Finance Officer
Electoral Commission of Zambia
Nyimba
08.2020 - 09.2021
- Preparation of payment vouchers, income, expenditure ledgers and bank reconciliation statements.
- Accounting for elections incomes.
- Accounting for elections expenditure.
- Preparation and submission of financial statements to Electoral Commission of Zambia HQ.
- Preparation of elections budgets, variance analysis and performance reports.
- Supervision of elections stores activity- receipts and issuance of election materials.
- Preparation and provision of financial information for both internal and external auditing.
- Undertaking any other duty as assigned by ECZ Headquarter and District Electoral Officer.
District Accountant
Ministry of Local Government and Rural Development
Itezhi-Tezhi
03.2016 - 09.2017
- Managed financial records for local government projects and initiatives.
- Prepared budgets and financial reports for departmental reviews.
- Monitored expenditures to ensure compliance with government regulations.
- Assisted in audits by providing necessary documentation and explanations.
- Collaborated with department heads to align financial strategies with operational goals.
- Implemented accounting software to streamline financial processes and reporting.
- Trained junior staff on accounting principles and best practices.
- Reviewed invoices and processed payments for local government services.
- Reviewed invoices for accuracy prior to payment processing.
- Produced and analyzed financial reports, revenue statements and variance reports.
- Analyzed financial information to recommend or develop efficient use of resources and procedures.
- Prepared and maintained financial records, including accounts receivable and payable, bank reconciliations and general ledger.
- Provided guidance on accounting practices to department heads and staff members.
- Reviewed monthly reports for accuracy in preparation for audit.
- Managed cash flow by monitoring payments and expenditures, ensuring compliance with budget restrictions.
- Advised senior leadership team on best practices concerning accounting principles.
IT Technical Support Officer
Electoral Commission of Zambia
Itezhi-Tezhi
08.2015 - 08.2016
- Provided technical support for electoral systems during national elections.
- Assisted users with software issues and troubleshooting processes.
- Documented and updated user manuals for various technical applications.
- Collaborated with IT teams to resolve complex system problems.
- Trained staff on new software tools and operational procedures.
- Conducted routine maintenance checks on election technology equipment.
- Tested software and hardware for compatibility with systems.
- Resolved network connectivity issues for users onsite and remotely.
- Attended seminars and workshops related to technology advancements in the field.
- Updated software applications and operating systems as needed.
- Installed new hardware components such as printers, scanners.
- Recommended solutions to improve the reliability and efficiency of existing systems.
Senior Accounts Officer
Ministry of Local Government and Rural Development
Itezhi-Tezhi
07.2008 - 03.2016
- Managed financial records for local government projects and rural development programs.
- Reviewed budget proposals to ensure compliance with government regulations and policies.
- Coordinated audits and financial assessments to maintain transparency and accountability.
- Prepared monthly financial reports for stakeholders within the Ministry of Local Government.
- Assisted in the development of fiscal strategies for sustainable community initiatives.
- Trained junior accounts staff on best practices in financial management procedures.
- Liaised with external auditors to facilitate comprehensive review processes efficiently.
- Implemented improvements in accounting systems to enhance reporting accuracy and efficiency.
- Prepared financial statements and reports detailing accounts receivable status.
- Provided support in the development of new accounting systems as needed.
- Monitored cash flow, budgeting, and forecasting activities to ensure accurate financial reporting.
- Ensured compliance with applicable laws regarding collections activities.
- Maintained compliance with Generally Accepted Accounting Principles standards.
- Developed policies and procedures related to accounts receivable management best practices.
IT Technical Support Officer
Electoral Commission of Zambia
Itezhi-Tezhi
05.2010 - 10.2011
Assistant Polling Assistant
Electoral Commission of Zambia
Itezhi-Tezhi
10.2008 - 10.2008
- Assisted in preparing polling stations for smooth election operations.
- Guided voters through registration and voting processes at polling sites.
- Coordinated with election officials to ensure compliance with electoral laws.
- Monitored voter turnout and reported discrepancies to supervisors promptly.
- Implemented security measures to protect sensitive electoral materials during polling.
- Facilitated communication between voters and election authorities effectively.
- Responded promptly to questions from poll workers concerning election procedures or other matters related to their duties.
- Assisted in setting up polling stations prior to the start of election day activities.
Education
Master of Business Administration - Finance
University of Lusaka
LUSAKA01.2022
Certificate - Cash flow and Debt Management
ZICA/SME Accounting Services Ltd
01.2018
Certificate - Preparation of Financial Statements
House of Excellence in Africa
01.2018
Certificate - Human Resource and Payroll Management
E-Soft Computing Ltd
01.2017
Certificate - Dove Payroll Administration
DOVE Computing Ltd
01.2016
Bachelor Degree - Finance & Accounting
Copperstone University
KITWE01.2015
Diploma - Computer Science
Copperstone University
KITWE01.2013
Certificate - Association of Accounting Technician
Zambia Institute of Management
LUSAKA01.2011
Stores Management Certificate - LUSAKA
Hill Side Institute of Management
LUSAKA01.2006
Pastel Accounting Certificate - LUSAKA
Steel Gate Computer Systems Ltd
LUSAKA01.2006
CompTiA A+ Certificate -
New Horisons Computer Learning Centre
Skills
- Financial reporting
- Treasury management
- Budget management
- Problem solving
- Cash flow management
- Cost control
- Payroll processing
- Accounting expertise
- Statutory compliance
- Grant writing
- Risk management
- Tax compliance
- Stakeholder communication
- Multitasking Abilities
National Registration Number
777286/11/1
Personal Information
- Date of Birth: 02/03/80
- Gender: Male
- Nationality: Zambian
- Marital Status: Married
- Religion: Christianity
References
- Rev. Chad Thawe, Church Pastor, 260 977370598, Pentecostal Assemblies of God Church (PAOG-Z), Nyimba, Zambia
- Mrs. Judith CK Beene, Council Secretary, +260 978 957855, judybeene@ymail.com, Ministry of Local Government and Rural Development - Nyimba Town Council, P.O. BOX 570022, Nyimba, Zambia
- Mr. Gibson Mweemba, Council Secretary, 0977420193, Ministry of Local Government and Rural Development - Nyimba Town Council, P.O. BOX 570022, Nyimba, Zambia
- Mrs. Clara Bwalya, Teacher – Head of Science Department, +260 978 475542, Ministry of General Education- Nyimba Boarding Secondary School, P.O. BOX, Nyimba, Zambia
- Mr. Ngosa Chisupa, Senior Lecturer, +260 979854980, University of Lusaka, P.O. BOX 36711, Lusaka, Zambia
- Mwamba Chanda, Deputy Registrar, 0953688533, University of Lusaka, P.O. BOX 36711, Lusaka, Zambia
- Mr. Eddie Tembo, Computer System Analyst, +260 978 061433, Electoral Commission of Zambia-ECZ HQ, P.O. BOX, Lusaka, Zambia
- Ms Naomi Hara, Audit Manager, 0976023381, Electoral Commission of Zambia-ECZ HQ, P.O. BOX, Lusaka, Zambia
Hobbies and Interests
- Helping the poor, inmates, orphans and HIV/AIDS victims.
- Making friends.
- Swimming.
- Traveling to different places.
Languages
- English
- Namwanga
- Tonga
- Tumbuka
- Bemba
- Nyanja
Career Statement
- Well vested in Accounting and Financial Management for Private, Public and Donor Funds.
- Pronounced ICT Literacy.
- Payroll and Human Resource Administration.
- Stores Management.
- Good Interpersonal Skills.
- Procurement Skills.
- Good adaptability to new concepts.
- Conversant with Driving; Class C SADC Driving License.
- E-mail facility, binding, laminating and faxing.
- ZICA member
Attributes
- Good sense of humour
- Gets on well with people easily
- Enthusiastic about work
- Can work under pressure
- Meets deadline
- Trainable
Accomplishments
- Labour Day Award for Hard Work and Goal Achiever
Languages Spoken
Namwanga
First Language
English
Proficient (C2)
C2
Bemba
Proficient (C2)
C2
Nyanja
Proficient (C2)
C2
Tumbuka
Proficient (C2)
C2
Swahili
Advanced (C1)
C1
Tonga
Upper Intermediate (B2)
B2
Certification
- ZICA Member
- Computer Society of Zambia Member
- A+
References
References available upon request.
Timeline
Finance Officer
Electoral Commission of Zambia
08.2020 - 09.2021
District Church Treasurer
Pentecostal Assemblies of God-Zambia
01.2020 - Current
Director of Finance
Ministry of Local Government and Rural Development
09.2017 - Current
District Accountant
Ministry of Local Government and Rural Development
03.2016 - 09.2017
IT Technical Support Officer
Electoral Commission of Zambia
08.2015 - 08.2016
IT Technical Support Officer
Electoral Commission of Zambia
05.2010 - 10.2011
Assistant Polling Assistant
Electoral Commission of Zambia
10.2008 - 10.2008
Senior Accounts Officer
Ministry of Local Government and Rural Development
07.2008 - 03.2016
Master of Business Administration - Finance
University of Lusaka
Certificate - Cash flow and Debt Management
ZICA/SME Accounting Services Ltd
Certificate - Preparation of Financial Statements
House of Excellence in Africa
Certificate - Human Resource and Payroll Management
E-Soft Computing Ltd
Certificate - Dove Payroll Administration
DOVE Computing Ltd
Bachelor Degree - Finance & Accounting
Copperstone University
Diploma - Computer Science
Copperstone University
Certificate - Association of Accounting Technician
Zambia Institute of Management
Stores Management Certificate - LUSAKA
Hill Side Institute of Management
Pastel Accounting Certificate - LUSAKA
Steel Gate Computer Systems Ltd
CompTiA A+ Certificate -
New Horisons Computer Learning Centre
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