CHRISTINE MWAMBA

• Assisting in ensuring that all employees are availed with job descriptions
• Carrying out filing of documents
• Maintaining and updating employees records
• Assisting in recruitment processes
• Leave, advances, and loans administration
• Managing employee resources
• Performance management
• Training and development
• Administration tasks
• Ensuring compliance with statutory and employment contracts
• Filing of documents and adherence to labor laws
• Internal controls
• Ensuring that NHI returns are submitted on time onto their portal
• Ensuring that all required employment contracts are issued to the employees whose contracts are to be renewed.
• Ensure that probation period is served for three month and extended or terminated but does not exceed 6 months.
• Ensure that incoming students do not exceed 6 months in their internship
• Audit preparation.
• Timely and orderly filing of Human Resources documents and records.
• Ensuring and advising company to operate within confines of t labour laws
• Preparing letters of non-renewals, gratuity payment plan, cover letters of contract renewal, salary increment, offer letters and staff movements where need arises and when movement has been approved by General Manager
• Attending disciplinary hearings and taking minutes
• Taking minutes and making appropriate follow-up on actions taken in respect of employee meetings
• Issue payslips every 29th of every month to employees that are not on email
• Communicate any changes to medical insurance provider
• Ensure subscription fees for professional bodies are paid on time
• Ensure that Time attendance report is sent to management every Monday
• Preparation of Payroll inputs
• Calculation of Gratuity by 15th of Every month

Endure that the headcount is sent out by 15th of every

• Ensuring that canteen operates professionally and within acceptable standards by liaising with canteen supervisor.

• Reconciliation and maintenance of various accounts
• Data entry
• Preparation of payment vouchers and other financial documents
• Other duties as required by management.
• Reconciliation and maintenance of the following.
  - Head office petty cash on weekly basis
  - Site petty cash on a weekly basis
  - Two bank accounts daily
  - Supplier accounts monthly
  - Debtor accounts monthly
  - Data Entry
  - Preparation of the following;
  • Cash and bank/cheques payment vouchers daily
  • Contra vouchers as and when required - Journal vouchers as and

• Bank transfer vouchers as and when required
• Cash receipt vouchers as and when required
• Purchase VAT and non-VAT vouchers daily
• Exempt purchase vouchers daily
• Petty cash vouchers on weekly basis
• Reconcile bank statement

• Assisting in ensuring that all employees are availed with Job descriptions
• Administering leave and advance forms for employees
• Facilitating training and other employee skills development programs
• Filling of all employee documents into personal files
• Taking minutes for all Company HR meetings
• Performing Reference and background checks for new employees
• Assisting line managers to call and invite shortlisted candidates for interviews
• Processing and keeping of employees leave records.