DOE HAMILIMO

Procurement Assistant

Ministry Of Health

07.2014 - Current

Increased efficiency by implementing new processes and providing administrative support to management.
Streamlined office operations for enhanced productivity with organized filing systems and task prioritization.
Enhanced team communication through effective scheduling, meeting coordination, and correspondence management.
Boosted customer satisfaction by promptly addressing inquiries and resolving issues professionally.
Streamlined procurement processes by implementing efficient organizational systems and reducing order processing time.
Enhanced supplier relations through consistent communication, fostering a positive working relationship and securing better pricing options.
Reduced purchasing costs with strategic negotiation tactics in collaboration with suppliers, resulting in significant savings for the company.
Conducted thorough market research to identify potential suppliers, leading to an expanded vendor network and more competitive quotes.
Maintained accurate records of purchase orders, invoices, and inventory levels, supporting smooth business operations and effective financial management.
Supported procurement team in executing bid evaluations, identifying the most cost-effective solutions while maintaining quality expectations.
Collaborated with cross-functional teams to develop budgets for materials and equipment purchases, promoting fiscal responsibility across departments.
Facilitated timely delivery of goods by closely monitoring orders and addressing any delays or discrepancies promptly.
Improved inventory control measures by conducting regular audits on stock levels and implementing a robust tracking system.
Contributed to risk management initiatives through careful vetting of suppliers before entering into contractual agreements.
Managed contract negotiations with vendors to secure favorable terms for the company, balancing cost considerations with quality assurance requirements.
Prepared detailed purchase requisitions and documentation for approval by senior management, expediting the procurement process while maintaining transparency throughout all stages of decisionmaking.
Organized meetings between internal stakeholders and suppliers to discuss project requirements, fostering clear communication channels that facilitated successful outcomes.
Provided exceptional customer service by resolving issues related to product availability or delivery in a timely manner.
Oversaw supplier performance reviews to ensure adherence to contractual obligations and identify areas for improvement.
Assisted in evaluating and analyzing offers received from suppliers and service providers.
Exercised discretion when dealing with confidential and sensitive matters.
Procured goods and supplies while adhering to strict industry rules and procedures.
Built and maintained professional relationships with clients and co-workers.
Collected and analyzed current market information to procure inputs and supplies from variety of sources.
Maintained monthly procurement plan to support timely supply and delivery of quality supplies and equipment.
Monitored payments by closely comparing purchase orders and contracts to delivered services and inputs.
Assisted with preparation of purchase orders and letters of agreement (LOA).
Participated in committee meetings, prepared minutes and submitted to leadership for approval.
Prepared rosters of suppliers and service providers to elicit quotes and bid information for supplies, inputs and services.
Provided purchase information to support budget planning, expenditures and financial commitments.
Maintained complete documentation and records of all purchasing activities.
Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
Tracked inventory shipments and prepared spreadsheets detailing item information.
Computed and created purchase orders in Navision to monitor stock levels, verify purchase requisitions, and expedite customer orders.
Communicated frequently with stores and vendors to manage orders and verify revisions on purchase orders.
Reviewed proposals, qualified vendors, and recommended optimal suppliers.
Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.
Determined lowest possible cost, factoring in quality, and reliability and negotiated favorable contracts.
Solved diverse supply chain problems involving numerous sources, logistics, and scheduling factors.
Employed expert inventory management and oversight skills to formulate business metrics and meet corporate goals.
Recommended metrics for product availability, costs, and delivery to advance business objectives.
Maintained effective and lasting vendor relationships through dynamic communication, collaboration, and intelligent questioning skills.
Provided accurate and up-to-date records of leading procurement procedures.
Performed yearly store audits in collaboration with managers, designers, and sales associates to provide feedback.
Coordinated with finance department to reconcile invoices, ensuring accurate payment processing and timely resolution of discrepancies.

Summary

Overview

Work History

Procurement Assistant

Internship Student Procurement

Education

Bachelor of Arts - Purchasing And Supply Chain Management

CIPS LEVEL 5 Advance Diploma

Skills

Timeline

Procurement Assistant

Internship Student Procurement

Bachelor of Arts - Purchasing And Supply Chain Management

CIPS LEVEL 5 Advance Diploma

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