Elvin Mutuka
Kitwe
Summary
Seasoned Human Resource Information Systems Officer, adept in various Human Capital Management (HCM) Systems. Spearheaded system enhancements and policy formulation, significantly improving data security and operational efficiency. Expert in HR technology with a proven track record in leading teams to excellence in information management.
Overview
18
18
years of professional experience
1
1
Certification
Work History
CHIEF RECORDS & HRIS OFFICER
THE COPPERBELT UNIVERSITY
KITWE
12.2019 - Current
- Oversees and maintains optimal function of the Human Resource Information System, which include installation, customization, development, maintenance, and upgrade to applications, systems, and modules
- Provides technical support, troubleshooting, and guidance to HR Information System users
- Manages permissions, access, personalization, and similar system operations and settings for HRIS users
- Programs custom functions and documentation such as automated queries, filters, macros, and reports
- Compiles or assists with the acquisition of complex data reports, summaries, and logs for senior executives and HR staff
- Serves as lead representative and liaison between HR, information services, external vendors, and other stakeholders
- Collaborates with executive leadership and HR staff to identify system improvements and enhancements; recommends and implements solutions
- Formulation and implementation of Organisational Policy documents such as; the University Records Management Policy, and the Operational Policy (Standard Operations Procedures), in line with the Organisation's Strategic Plan
- Management of the University Records Management Unit (Registrars, Academic Affairs, and Dean of Student Units)
- Development of record cataloguing, coding, and classification systems, and monitoring usage of them
- Ensuring data protection
ADMINISTRATIVE OFFICER
THE COPPERBELT UNIVERSITY
KITWE
10.2010 - 12.2018
- Maintaining and updating employee data within the HR information system
- Generating reports and analysing HR data
- Ensuring the accuracy of employee records
- Developed and implemented filing systems, both digital and physical, improving document organisation and retrieval efficiency.
- Ensured compliance with all organisational policies and procedures relating to administrative operations.
- Automated office operations, managing internal communications, correspondence, record tracking and data analysis.
CLERICAL OFFICER
THE COPPERBELT UNIVERSITY
KITWE
03.2007 - 10.2010
- Maintaining and updating employee physical records
- Maintaining and updating employee details in the Human Resource Information
- Working with the Student Record System Database
- Producing Queried reports from the Human Resource Information System Database for organizational decision making
- Conversion of Physical Data to electronic data of newly employed members of staff
- Physical filing of employee and Organizational Documentation
Education
MASTER OF BUSINESS ADMINISTRATION -
Mulungushi University
Kabwe, Zambia11.2017
BACHELOR OF SCIENCE (HONS) - COMPUTING
University of Greenwich
UK07.2010
HIGHER DIPLOMA MANAGEMENT OF INFORMATION SYSTEMS -
Institute for the Management of Information Systems (IMIS)
UK02.2008
DIPLOMA MANAGEMENT OF INFORMATION SYSTEMS -
Institute for the Management of Information Systems (IMIS)
UK08.2005
CERTIFICATE BUSINESS ADMINISTRATION -
University of Zambia
Kitwe, Zambia12.2001
GENERAL CERTIFICATE OF EDUCATION (GCE) -
ST Clements High School
Mansa01.1998
Skills
- Strong interpersonal skills
- Strong communication skills
- Advanced computer skills
- MS Suite
- HR technology
- Data security
- Information security
- Electronic records management
Affiliations
Zambia Institute of Human Resource Management (ZIHRM), Associate member (ASZIHRM)
Certification
- Oracle HCM - Foundations, 2025
- Essentials of SAP HCM (Human Capital Management), 2025
- Certificate in Fundamentals of Data Protection, The Zambia ICT College, Ndola, 09/01/22
- Certificate in Digital Records and Information Curation for a Smart Zambia, The Library and Information Association of Zambia, Kabwe, Zambia, 01/01/20
- Certificate in Electronic Records Management, Pan African Institute (Pretoria, South Africa), 07/01/19
- Certificate in Digital Marketing, University of Southampton (Southampton, United Kingdom), 09/01/15
- Certificate in Human Resource Management, Luanshya Business and Technical College (LBTC), Luanshya, Zambia, 01/01/11
- Certificate in Computer Maintenance and Repair, Copperbelt University - Computer Science Department, Kitwe, Zambia, 03/01/09
HRIS SYTEMS EXPOSURE
· Aruti HR and Payroll Management Software
· Workday HCM
· SAP HCM (Human Capital Management)
· HRA HRMS
· Opus – Student Information Systems
. Oracle HCM
References
- Prof. O. Shumba, Director Centre for Academic Development, Copperbelt University, P.O Box 21692, Kitwe, Zambia, +260 976 - 573414, oshumba@yahoo.co.uk
- Prof. J. Kalezhi, Dean School of ICT, Copperbelt University, P.O Box 21692, Kitwe, Zambia, +260-971 978077, kalezhi@cbu.ac.zm
- Dr. M. Chabala, Copperbelt University, P.O Box 21692, Kitwe, Zambia, +260-967-754092, mwansachabala@gmail.com
Timeline
CHIEF RECORDS & HRIS OFFICER
THE COPPERBELT UNIVERSITY
12.2019 - Current
ADMINISTRATIVE OFFICER
THE COPPERBELT UNIVERSITY
10.2010 - 12.2018
CLERICAL OFFICER
THE COPPERBELT UNIVERSITY
03.2007 - 10.2010
- Oracle HCM - Foundations, 2025
- Essentials of SAP HCM (Human Capital Management), 2025
- Certificate in Fundamentals of Data Protection, The Zambia ICT College, Ndola, 09/01/22
- Certificate in Digital Records and Information Curation for a Smart Zambia, The Library and Information Association of Zambia, Kabwe, Zambia, 01/01/20
- Certificate in Electronic Records Management, Pan African Institute (Pretoria, South Africa), 07/01/19
- Certificate in Digital Marketing, University of Southampton (Southampton, United Kingdom), 09/01/15
- Certificate in Human Resource Management, Luanshya Business and Technical College (LBTC), Luanshya, Zambia, 01/01/11
- Certificate in Computer Maintenance and Repair, Copperbelt University - Computer Science Department, Kitwe, Zambia, 03/01/09
MASTER OF BUSINESS ADMINISTRATION -
Mulungushi University
BACHELOR OF SCIENCE (HONS) - COMPUTING
University of Greenwich
HIGHER DIPLOMA MANAGEMENT OF INFORMATION SYSTEMS -
Institute for the Management of Information Systems (IMIS)
DIPLOMA MANAGEMENT OF INFORMATION SYSTEMS -
Institute for the Management of Information Systems (IMIS)
CERTIFICATE BUSINESS ADMINISTRATION -
University of Zambia
GENERAL CERTIFICATE OF EDUCATION (GCE) -
ST Clements High School
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