Felix Tembo
Chipata,Zambia
Summary
Strong communicator with excellent organizational and time management skills. Efficiently manages multiple projects simultaneously while adhering to strict deadlines. Possesses excellent problem-solving skills and ability to think and act quickly to find creative solutions. Reliable Procurement Officer with experience in administrative roles and managing office operations. Effectively supports business leaders and teams with strong organizational and communication skills. Demonstrates consistently positive attitude and commitment to customer satisfaction to produce high-quality work. Experienced individual providing high-quality administrative support to various departments. Highly organized and detail-oriented with great multitasking and task prioritization skills. Results-driven candidate with successful track record of providing administrative support in busy office environments. Adept at handling multiple projects and prioritizing tasks.
Overview
1
1
year of professional experience
1
1
Certification
Work History
PURCHASING AND SUPPLIES ASSISTANT
KATATE DISTRICT HEALTH OFFICE
10.2018
PROCUREMENT OFFICER
RONALD ROSS GENERAL HOSPITAL
04.2017
PURCHASING AND SUPPLIES ASSISTANT
CHIPATA DISTRICT HEALTH OFFICE
09.2011
PURCHASING AND SUPPLIES ASSISTANT
LUNDAZI DISTRICT HOSPITAL
09.2009
STORES OFFICER
CHIPATA GENERAL HOSPITAL
04.2001
- Responsibilities: Managing procurement /supplies department
- Report to the Medical Superintendent
- Setting procurement strategies
- Procurement of goods and Service, Works, Contracts from supplies
- Prepare stores from demand vouchers an stores requisite, protect stores from theft, controlling officer in stores
- Managing formal and informal Tender
- Economy in use of public stores
- Documentation of all receipts of goods
- Ensuring variability of required items /product all the times
- Storing of Fuel, lubricant spare parts and medical equipment’s
- Purchasing of drugs
- Maintaining inventory register/Asset Register for all goods and physical items
- Protect public stores from damage, loss theft and preferring
- Coordinating the disposal of obsolete assets and stocks bi-annually
- Security of public stores
- Updating records of new assets acquired for purposes of insurance
- Negotiating pricing and trading terms with suppliers
- Refilling fuel in public vehicles
- Preparing of stock take schedules biannually and annually
- Advice on new requirement as per stock balances
- Lead in the maintenance and control of stocks inventory
- Cold chain management
- Perform any other duties as per assigned.
PURCHASING AND SUPPLIES OFFICER
Office of the President Provincial Administration
08.2023 - Current
- Act as the point contact person for all suppliers
- Provides leadership to the department, including staff recruitment, retention, training and creates a conducive working environment to enhance staff productivity
- To manage all suppliers and sub-contractors engaged in supplying of products and related materials
- Manage communication with the vendors and internal stakeholders on the delivery schedules
- Fast tracking delivery of all procurements putting emphasis on emergency procurement
- To manage day to day activities of supplier’s base ensure timely delivery of goods and inspection of the quality of goods supplied these includes products which range from printing, stationary, office suppliers and other services
- Oversee procurement requirements of the program; implement procurement as per approved guidelines, procedures and forms (Purchase Orders, Goods Received Notes
- Lead in the development of Framework Agreements and Contracts
- To create and administer suppliers review process on supplier’s quality and delivery performance
- The creation and maintenance of supplier’s files
- Carryout regular benchmarking with other suppliers to ensure competitive pricing from current supplier’s base
- Preparing minutes, agenda and memorandums for all Procurement Meetings
- To raise purchase orders forms for any departments which request and enquire from the procurement unit
- Preparing monthly and quarterly procurement reports to track procurement efficiency
- Carrying out price comparisons and ensure purchase of goods and services are in accordance with specifications
- Preparing monthly and quarterly procurement reports to track procurement efficiency and submit reports to ZPPA (Zambia Public Procurement Authority)
- Prepare prequalification and tender documents, receipt of bids and analysis
- Participating in Procurement committee activities and meetings and act as its secretary to Procurement committee
- Ensure procurement of goods, services and works is done within the prevailing market prices
- Train staff on the use of EG P and Micro Soft Dynamic’s Navision and on general best practice on procurement
- Manage the procurement process of goods, services and civil works in line with existing Policies and procedures
- Preparing monthly Management Report for all Procurements
- Responsible for the consolidation and implementation of organizational procurement plans
- Receives and reviews each requisition for completeness recommends and evaluates quotations as a team
- Assures all requirements and special terms and conditions are met by suppliers
- To provide complete and accurate status report on requirements
- To participate in negations with suppliers
- To coordinate and make the necessary arrangements for processing discrepantaints supplied items and materials and make the proper disposition on rejected items, issues, replacements purchase orders as required on returned items and materials
- Prepare & compiled Expense reports
- To correct all goods bought or supplied to the institution by suppliers except in the case where a technical officer is required determines other technical area
- Receives and reviews each requisition for completeness recommends and evaluates quotations as a team
- Support development and establishment of standards and specifications for the procurement of goods and service
- Supervise, mentor, manage and motivate staff for optimal performance
- Train staff on the use of EGP and Microsoft Dynamic’s Navision and on general best practice on procurement
- Ensure the functionality of E-Tendering module and mapping of contract management in EGP and Microsoft Dynamic’s Navision
- Providing advice and guidance for effective and efficient implementation of procurement plans
- Perform any other duties as per assigned.
Education
Junior Certificate -
Nyimba Secondary School
GEC Certificate -
Chipata Day Secondary School
Diploma in EU Public Procurement -
Alison Certified Leaning Online
Certificate in Computer Studies -
Chipata College of Management
Diploma Principles of Management -
College of Professional Management Jersey UK
Masters of Business Management Certificate (M B A) - Logistics and Supply Chain Management
National Institutes of Business Management NIBM India
01.2018
Professional Diploma (MCIPS) in Purchasing & Supply, Level Six -
Chartered Institute of Purchasing and Supply (CIPS) UK
01.2016
Advanced Diploma in Purchasing & Supply, Level Five -
Chartered Institute of Purchasing and Supply (C.I.P.S) UK
01.2011
Certificate in Purchasing & Supply, Level five -
Zambia Institute of Management (ZAMIM) Zambia
01.2011
Certificate in Purchasing & Supply, Level four -
Zambia Institute of Management (ZAMIM) Zambia
01.2009
International Advanced Certificate Purchasing & Supply (Foundational Diploma), Level four -
The Chartered Institute of Purchasing & Supply UK
01.2008
International Certificate Purchasing & Supply, Level Three -
The Chartered Institute of Purchasing & Supply UK
01.2007
Diploma in Business Management -
College of professional Management Jersey UK
01.1999
Diploma Hotel Management -
College of Professional Management Jersey UK
01.1998
Diploma Stores Administration -
Aggie Memorial School Malawi
01.1998
Diploma Stores Management & Stock Control -
College of Professional Management jersey UK
01.1996
Diploma Stores Management &Stock Control -
Cambridge Tutorial College jersey UK
01.1989
Skills
- Active Listening
- Communication
- Interpersonal Skills
- Leadership
- Management Skills
- Time Management
- Micro Soft word
- Micro Soft Excel
- Power Point
- Outlook
- Micro Soft Dynamics Navision
- EGP- Electronic Government Procurement
- Team Collaboration
- Verbal and written communication
- Relationship Building
- Workload Management
- Teamwork and Collaboration
- Flexible and Adaptable
- Dependable and Responsible
- Multitasking
- Organizational Skills
- Computer Skills
- Calm Under Pressure
- Organization and Time Management
- Decision-Making
- Verbal Communication
- Problem Resolution
- Excellent Communication
- Critical Thinking
- Multitasking Abilities
- Problem-Solving
- Attention to Detail
- Friendly, Positive Attitude
Accomplishments
- Achieved results by completing task with accuracy and efficiency.
- Achieve results through effectively helping with Task.
- Documented and resolved issues which led to results.
- Supervised team of4 staff members.
Certification
- Chartered institute of Purchasing and Supply United Kingdom (CIPS)
- Zambia Institute of Purchasing and Supply (ZIPS)
Affirmation
To the best of my knowledge and belief, the above-mentioned information is true and correct.
Awards And Honours
- Labour Day award 2012
- Labour Day award 2016
References
- Mr. Kalison Tembo, Ag Head Procurement, kalisontembo@gmail.com, Office of the President Provincial Administration, +260 221078 /221229, +260 0979792649
- Dr Mattwes Ngambi, Provincial Health Director, phoeastern@gmail.com, Provincial Health Office, +260-216-221513, +260977924501
- Dr Jairos Mulambya, Provincial Health Director, phoeastern@gmail.com / jmulambya@gmail.com, Provincial Health Office, +260-216-221513, +26097715916
- Dr Chazzy Sikambala, Medical Superintendent, ronaldrosshospital@gmail.com, Ronald Ross General Hospital, +260212410166, +260 9765577356
- Dr Davie Simwaba, The District Medical Officer, Simwaba @gmil.com, Chipata District Health Office, +260212410166, +260 0977850288
- Mrs. Marquette Banda, Human Resource Officer, Chipata District Health Office, +260 09780744946
- Dr Adamson Ndhlovu, District Director of Health, Katete District Health Office, +260 0961939103
- Mr. Siyakakola, The Human Resource Officer, Katete District Health Office, Mobile No +260097824227
- Miss Victoria, Human Resource Officer, Lundazi District Health Office, +260 97893677
Affiliations
- Chartered Institute of Purchasing and Supply
- Zambia institute of Purchasing and Supply
football
i love watch football
Timeline
PURCHASING AND SUPPLIES OFFICER
Office of the President Provincial Administration
08.2023 - Current
PURCHASING AND SUPPLIES ASSISTANT
KATATE DISTRICT HEALTH OFFICE
10.2018
PROCUREMENT OFFICER
RONALD ROSS GENERAL HOSPITAL
04.2017
PURCHASING AND SUPPLIES ASSISTANT
CHIPATA DISTRICT HEALTH OFFICE
09.2011
PURCHASING AND SUPPLIES ASSISTANT
LUNDAZI DISTRICT HOSPITAL
09.2009
STORES OFFICER
CHIPATA GENERAL HOSPITAL
04.2001
Junior Certificate -
Nyimba Secondary School
GEC Certificate -
Chipata Day Secondary School
Diploma in EU Public Procurement -
Alison Certified Leaning Online
Certificate in Computer Studies -
Chipata College of Management
Diploma Principles of Management -
College of Professional Management Jersey UK
Masters of Business Management Certificate (M B A) - Logistics and Supply Chain Management
National Institutes of Business Management NIBM India
Professional Diploma (MCIPS) in Purchasing & Supply, Level Six -
Chartered Institute of Purchasing and Supply (CIPS) UK
Advanced Diploma in Purchasing & Supply, Level Five -
Chartered Institute of Purchasing and Supply (C.I.P.S) UK
Certificate in Purchasing & Supply, Level five -
Zambia Institute of Management (ZAMIM) Zambia
Certificate in Purchasing & Supply, Level four -
Zambia Institute of Management (ZAMIM) Zambia
International Advanced Certificate Purchasing & Supply (Foundational Diploma), Level four -
The Chartered Institute of Purchasing & Supply UK
International Certificate Purchasing & Supply, Level Three -
The Chartered Institute of Purchasing & Supply UK
Diploma in Business Management -
College of professional Management Jersey UK
Diploma Hotel Management -
College of Professional Management Jersey UK
Diploma Stores Administration -
Aggie Memorial School Malawi
Diploma Stores Management & Stock Control -
College of Professional Management jersey UK
Diploma Stores Management &Stock Control -
Cambridge Tutorial College jersey UK
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