Francis Chimpangu

Provide operational and administrative support to the implementation to the USAID Funded “Enhancing Animal Health and One Health capacities to mitigate zoonotic diseases and Antimicrobial Resistance (AMR) risks and threats in Zambia”.

• Maintain the operational structure, workflow, and procedures to ensure timely delivery of necessary inputs, quality assurance, and risk management during project implementation, in line with FAO administrative rules and regulations.
• Manage and coordinate the Project Cycle Management Processes, from initiation through to implementation.
• Provide operational coordination and support for ECTAD, Fleming Fund and other FAO projects in Zambia
• Support the development of and provide operational inputs for project documents, proposals, and work plans for internal clearances.
• Provide inputs for personnel, technical support services, sub-contracts, training, equipment/supply, and other needs related to project operations
• Manage budgets and field expenditures of the projects including maintaining and monitoring shadow budgets, financial and management plans.
• Monitor and follow-up the contracts of ECTAD personnel, including quality assessments, and reporting
• Coordinate and contribute to the preparation of internal operational briefs and monitoring tables
• Supports procurement and contract activities, in line with the program work plan and budget of assigned activities;
• Supports financial and budget monitoring of FAO’s component of assigned projects using the FAO Corporate systems and tools, such as GRMS, the FPMIS Budget Module and the Transaction mapping tool;
• Supports up-to-date maintenance of FPMIS with relevant information (inserting/uploading reports, budget, budget revisions, extensions);
• Contributes to the preparation of technical specifications and Terms of References (recruitments, workshops, LOAs)
• Contributes to the preparation of briefs, progress reports and comprehensive reports for internal use as well for submission to donors;
• Contributes to budgetary monitoring involving: maintain records of the programme financial transactions, including field budget allocation, expenditure, advances and acquittals; regularly tracking expenditure on the programme and ensure that expenditure is within allocated budgets; following up of on Letter of Agreements issued locally with implementing partners;
• Update programme inventory and effect disposal of assets as per regulations
• Processing travel authorizations and travel expense claims for personnel associated with the programme;
• Assists with the management of the programme vehicle fleet, ensuring its maintenance and readiness for field missions.
• Supports accounts management and payments under the program. This involves: Verifying invoices and delivery notes against goods and services received; preparing payment requests ensuring appropriate FAO accounting and resource partner budget codes; performing periodic bank and petty cash reconciliations; updating records such as advances, expenditure and acquittals; generating financial status reports, financial statements and expenditure transaction listing and project from the corporate systems;
• Provide operational inputs to reports
• Undertake field missions in support of field operations
• Perform any other related duties as required

• Lead in the implementation of the FAO Zambia Aquaculture Enterprise Development Project (ZAEDP) and assist the Lead Technical Officer (LTO) and the national team to identify any other specific needs to be addressed by FAO;
• Manage the Project Cycle Management processes from project initiation and operationalization through all the steps of each phase.
• Act as a focal point for all matters related to the daily operations of the project.
• Prepare project task force meetings and ensure the availability of secretarial support
• Ensure timely provision of inputs for personnel, technical support services, sub-contracts, training, equipment/supplies and other needs related to project operations
• Participate in the preparation of project work plans, monitor progress and where necessary identify corrective measures to overcome operational constraints.
• Assist with the management of the project budget, budget and activity mapping and prepare revisions as required.
• Coordinate the timely preparation and submission of project progress and terminal reports required (as specified in the project agreements), as well as contributing to the preparation of analytical reports.
• Coordinated actions related to timely field project completion/closure, including identification of project follow-up requirements.
• Contribute to the preparation and/or assessment of new Aquaculture related projects.
• Ensure the quality of data/documentation in the Field Programme Management Information System (FPMIS) for all pipeline and operational field projects in the country.
• Work with the national and FAO experts associated with: aquaculture business development; feed formulation; animal health; fish processing and; marketing to ensure the coordination of activities and timely completion of the same;
• Liaise with the national and FAO experts in developing or adapting to better management practices incorporated in training materials and support the delivery of training courses envisaged in the project
• Serve as the resource person in the training programmes for farmers, traders, technicians and banks;
• Contribute to the production of a report that assesses the opportunities for developing and piloting aquaculture in Zambia, and how to incorporate within the FAO ZAEDP;
• Contribute to the review of aquaculture activities in the project targeted areas.
• Support the FAO technical team in identifying and recommending the procurement (following FAO manual section 502) of the necessary equipment and supplies;
• Support the Lead Technical Officer in the preparation of the quarterly and annual progress reports of the project and the terminal report
• Perform other related duties as required.

• Provide Operational and Administrative support to the implementation of the AMR project in Zambia
• Coordinate the implementation of the Fleming Fund Antimicrobial Resistance Project under the FAO Zambia portfolio.
• Facilitate and contribute to the process of review and implementation of the National Action Plan (NAP) on AMR to reduce the threat of AMR in the agriculture, livestock production and fisheries sectors·
• Engage and collaborate with relevant national authorities, institutions, organizations, and stakeholders including the WHO and WOAH national focal point and delegates to promote FAO/UNEP/WHO/WOAH Quadripartite collaboration in support of the implementation of the Global Action Plan on AMR
• Collaborate with relevant national authorities to support implementation of existing surveillance systems and capacity building of existing laboratories for the diagnosis of antimicrobial resistance (AMR), based on identified gaps.
• Facilitate the operationalization of One Health coordination platforms on AMR/U related matters
• Adapt existing advocacy tools to the country’s situation and support AMR awareness campaigns through the One Health approach
• Support resource mobilization efforts on OH, food safety and AMR/U
• Produce periodic reports on project implementation status
• Participate in high level meetings with donors and collaborating partners on AMR
• Perform other duties as required

• Monitor FAO Zambia’s Regular Programme and Extra-budgetary projects budget and oversee budget preparation, funding allocation, budget revisions, field budget authorizations, staff planning, etc. and prepare regular financial report.
• Implement the FAO Project Cycle Management processes from project opening until project closure.
• Act as a focal point for all project operational matters, organize and handle the day-to-day operational activities of the field.
• Prepare project task force meetings and provides secretariat support.
• Reviews and monitor the project budget, prepare requests and revisions as required, maintains and monitors budget expenditures and resources, reviews project transaction listings with a view to identify errors in accounting against budget lines.
• Prepares and submits the Project Implementation Reports and any other reports required by the Organization.
• Ensures the completeness and quality of data and documentation in the FAO corporate systems (e.g. GRMS, FPMIS), for all assigned operational field projects and activities.
• Prepare and process both International and Local Travel Authorization (TAs) as well as Travel Expense Claims (TECs).
• Prepare analytical reports on project performances as required.
• Coordinate action concerning the completion of field projects and arranges for timely and adequate reporting, including identification of project follow-up requirements.
• Contributes to the formulation of project proposals according to FAO's procedures and prepares project documents for technical clearance and final approval under different funding arrangements.
• Participates as an alternate chair/member of the Local Purchase Committee and provides advice on procurement-related procedures.
• Support in the preparation, implementation and monitoring of the Procurement plans; supervising the processing of the Purchase Requisitions.
• Acts as the Quality Assurance Officer for the Letters of Agreements (LoAs); maintains an update LoA tracker and supports the LoA Responsible Officer in Monitoring and timely closure of the LoAs.
• Provided operational support of all programme and project activities of the FAO Representation and provided guidance and advice to junior programme support staff.
• Provide effective operational support to all FAO Zambia programmes and projects executed in the country; ensuring consistency with the Organization’s operational requirements and the country’s rules and regulations.
• Participate in the identifying, formulating and preparing programme, project and work plan proposals for the country;
• Participated in preparing draft project documents contributing to their high quality and consistency.
• Supported efficient and effective procurement of necessary human resource, goods and services for the projects;
• Contributed to timely project implementation in line with the project documents and financial agreements;
• Proposed corrective measures to overcome project implementation operational constraints.
• Ensured all project data was archived in FAO corporate systems, such as COIN (Country Office Information System) and FPMIS (Field Programme Management Information System), Data warehouse, country data bases, etc.
• Prepared and timely submitted Quarterly Project Implementation Reports (QPIR) and any other periodic and ad hoc reports

• Supervised and managed all Sponsorship and Non-Sponsorship projects including grants and ensured that they contributed to Child Well Being Outcome in the Area Development Programme (ADP). The programme had nine projects with a total annual budget of US$928, 800.
• Liaised between clients, stakeholders and community to improve communication and relations.
• Supervised 20 members of staff
• Managed all Design Monitoring & Evaluation processes in the ADP by collaborating with the community in developing quality program Design Documents, Detailed Implementation Plans (DIPs) or Annual Operating Plans with corresponding budgets and in accordance with guidelines.
• Prepared and submitted high quality monthly, quarterly, semi-annual and annual narrative and financial reports
• Complied with all financial standards as per WVI Field Financial Manual (FFM) and maintain high levels of stewardship of resources in the Area Development Programme.
• Facilitated the recruitment and orientation of all Area Development Programme staff to WVI core documents (vision, mission, core values, and covenant of partnership and ministry policies).
• Area Development Programme stakeholder coordination, at district, provincial, national and international levels, for policy debate, advocacy and development.
• Organized advocacy events and activities with various district partners, local schools, CBOs, FBOs and the community
• Strengthened local level advocacy with various provincial and district partners

Achievements

• Led and supervised a high performing ADP team of 20 staff members to generate the achievements below
• Scooped the best Area Development Programme (ADP) award out of 40 ADPs in 2010.
• Voted the best ADP manager in the central region comprising of 14 ADPs.
• Scored two consecutive grade one (1) audit ratings for (FY 11 and FY12)
• Scooped the best NGO award during the district agriculture show for three years running (2010, 2011, & 2012) in the NGO category.
• Conducted the ADP’s evaluation and re-design process at the end of the first phase and beginning of the second phase. This involved; a one week reflection process, data collection on the community contribution.
• Undertook the reflection and re-design workshop with various district stakeholders, provincial, national and international partners.
• Developed the programme document that became guiding the programme till 2015, complete with draft annual plans/detailed implementation plans that included the Log frame, Indicator tracking table and the M & E Plan.
• Formulated the the baseline survey for Maternal, New-born, Child health care project in Chibombo district.
• Delivered three evaluation surveys (Livestock and crop diversification project, Food voucher project and Post Distribution Monitoring (PDM) for food voucher project in Chibombo District).
• Mobilized children’s voices in invoking the Chief to ban the use of children in sexual cleansing.
• Wrote an informative article on some of my duties as ADP Manager http://beta.wvi.org/zambia/article/week-life-adp-manager

• Developed annual work plans/detailed implementation plan, log frames and budgets for the sponsorship project.
• Coordinated development activities in the community through child sponsorship by being an interface/liaison between the 3,000 donors and the 3,000 OVCs, families and communities.
• Coordinated the implementation and monitoring of all activities under the sponsorship project aimed at improving the livelihood and wellbeing of OVCs, their families and communities.
• Supervised four community development workers.
• Trained community development workers, Community volunteers on sponsorship operations, child rights, child protection, human rights and life skills trainings aimed at improving the community’s livelihood.
• Facilitated correspondence between the donors, OVCs, their families and communities.
• Assessed basic needs of the OVC households and designing, implementing and monitoring of Income generating Activities (IGAs) to improve the communities’ well-being.
• Conducted health assessments for 3000 OVC who are in the programme.
• Supervised over thirty (30) data entry clerks at World Vision National Office, during the Annual Data Validation exercise of over one hundred thousand (100,000) OVCs registered under World Vision Zambia.
• Supervised and facilitated child data collection at Keembe Area Development Programme.
• Inputed child and project data into the database.
• Managed the child database of 3,000 children.
• Had the best data in the country during my reign as sponsorship facilitator.
• Prepared monthly management reports, semiannual reports and annual reports for the sponsorship project and other (privately funded projects).
• Prepared Annual Operations Plan (AOP)/Detailed Implementation Plan (DIP), which contains the budget and all activities earmarked for implementation.
• Efficiently and effectively chaired the World Vision Zambia (Keembe ADP) purchasing/tender committee.
• Prepared procurement plans and make purchases of various requisites to ensure smooth and successful implementation of activities in the sponsorship project.
• Ensured financial accountability as one of the signatories to the ADP account, which involved checking and scrutinizing the documentation of every purchase to be made by the ADP.
• Documented, and archived for institutional memory, the ADPs success stories through narratives and pictures
• Wrote proposals for resource mobilization , of which some funds were provided by donors
• Built the partnerships with local churches as the ADP’s Christian Commitment focal point person, in areas including spiritual nurturing and , capacity building for churches to engage in HIV/AIDS care, prevention and advocacy.

ü Facilitated the development of capacity of ADP staff on holistic Christian commitments and programme integration, fostering strong prayer and fellowship amongst staff, support groups and church leaders.

ü As recognition of my exemplary leadership, was promoted to Programme Manager, the youngest person to assume the role of a programme manager in the organization.

• Supervised Community Health Workers during data collection on the effectiveness of Coaterm
• Collected, cleaned and analyzed data on the effectiveness of Coaterm
• Contributed to a report on the fields of the study

• June 2015: Participated in and attended the FAO Project Cycle Management (PCM) training in 2015 and a refresher of the same in 2023 this helped me build my capacity in Field Project Management Information System (FPMIS) and integrated Management Information System (iMIS) for improved project formulation, monitoring, reporting, budget management, and closure processes.
• Conversant with FAO's Four Betters and Programme Priority Areas, as well as Regional priorities linking United Nations Sustainable Development Cooperation Framework (UNSDCF) and the Country Programming Framework (CPF).;Organizational approaches on project cycle management (PCM)
• Conversant with key FAO operational and programming aspects at each stage of the project cycle.
• Astute at FAO travel travel processing, operational support, FPMIS budget management, operational monitoring, budget revision and other relevant features of the FPMIS.
• June 2012: Served as Fountain of Life (FoL) Board Vice chairperson. Fountain of life is US based nonprofit, humanitarian organization working in Chibombo District with a vision of empowering children in rural Zambia through improved access to quality education and healthcare
• April to May, 2012: One of the two WVZ staff to represent World Vision Zambia in a Global Health Fellow exchange programme between US health care practitioners and Zambia’s various health care practitioners. As fellows we visited various regional community health associations, observing, and evaluating best practices to help us address specific health problems upon return back home. The Global Health Fellows represented a wide range of professionals: physicians, nurses, community health educators, print and video media specialists, environmental health specialists, and community organizers
• June 2011: Successfully took and completed the PMD PRO1 certification course. PMDPro1 provides an introductory, platform-independent exploration of the principles, fundamentals and terminology of project management within the context of the international development sector.
• April 2010: Led the team that conducted the Keembe ADP reflection, re-design, stakeholders’ analysis Workshop at Mulungushi Motel.
• December 2006: Attended a leadership conference in Nakuru Kenya. Its main focus was rising a new generation of leaders for a new Africa, and the role of Students and young professionals in the fight against Poverty and HIV/AIDS.
• December 2005: Attended a conference in Harare Zimbabwe on winning the world to Christ.
• 2004-2005: Victory Campus Workshop Publicity and Prayer Secretary.
• 2003: Victory Campus Workshop- Administrative Secretary