Fredrick Kabangwe

Human Resource Support

• Provide assistance with writing job descriptions, and ensure that accurate job descriptions are in place.
• Be the point of contact for all HR-related queries.
• Administer HR-related documentation, such as offer letters, contracts of employment, leavers' and pensions information.
• Ensure the relevant HR database is up to date, accurate and complies with relevant legislation.
• Provide assistance when conducting staff performance evaluations.
• Process employee requests for outside training while complying with policies and procedures.

Recruitment

• Organize staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
• Provide assistance with staff inductions and orientations
• Assist in the recruitment process - i.e. liaise with recruitment agencies, set up interviews and issue relevant correspondence
• Prepare notices and advertisements for vacant staff positions.
• Schedule and organize interviews.
• Conduct reference checks on possible candidates.

Payroll assistance and work related issues

• Provide assistance to staff and management on pay and benefits systems
• Explain provisions of the personnel y and salary policy, including per diem and performance based pay.
• Explain employment standards and legislation such as workers compensation, labour standards.
• Organize the transitional provisions of employee compensation, pay and benefits when positions are transferred or new positions are funded through
• Governance: Follow up on all kind of permits and licenses for MSN staff, overall operation, including clinics, center and outreach

Executive Office: To ensure the smooth running of the executive office through the provision of high-level administrative support to the Country Director. In addition, provide administrative support to EOT projects and activities to the Executive Team and the Board.

• Ensure overall efficient operations of the Executive Office including filing system (electronic and paper based), provide effective communication between team members and stakeholders.
• MSZ Board, ET and MAT meetings. Provide a full range of confidential administrative and prepare meetings.
• Business Planning Cycle – participate in the planning and development of annual Business Plan including setting Executive Office Budget
• Ensuring Effective Corporate Governance – responsible for obtaining and storing company licences, registrations, country level MoUs and all other legal binding documents.
• Providing PA support to the Country Director – Initiate and action work independently, bringing urgent matters to the Country Director’s attention.

Facility Management

• Creating a Master Excel template that contains details of all contract types (rental, security, insurance, maintenance, ambulance etc) with expiry dates and contact information
• Standardize rental contracts
• Standardize other recurring contract templates (such as A.C maintenance, bio waste disposal, fire extinguisher maintenance etc)
• Update office contents insurance and listing of assets
• Manage facility maintenance for LSO and outreach offices
• Lead process of reviewing existing contracts for security, A.C and other maintenance matters
• Lead on disposal of written-off assets in warehouses
• Support Finance team with physical asset verification exercises

Human Resource Support

• Provide assistance with writing job descriptions, and ensure that accurate job descriptions are in place.
• Be the point of contact for all HR-related queries.
• Administer HR-related documentation, such as offer letters, contracts of employment, leavers' and pensions information.
• Ensure the relevant HR database is up to date, accurate and complies with relevant legislation.
• Provide assistance when conducting staff performance evaluations.
• Process employee requests for outside training while complying with policies and procedures

Payroll assistance and work related issues.

• Provide assistance to staff and management on pay and benefits systems
• Explain provisions of the personnel y and salary policy, including per diem and performance based pay.
• Explain employment standards and legislation such as workers compensation, labour standards.
• Organize the transitional provisions of employee compensation, pay and benefits when positions are transferred or new positions are funded through.

Executive Office: To ensure the smooth running of the executive office through the provision of high-level administrative support to the Country Director. In addition, provide administrative support to EOT projects and activities to the Executive Team and the Board.

• Ensure overall efficient operations of the Executive Office including filing system (electronic and paper based), provide effective communication between team members and stakeholders.
• MSZ Board, ET and MAT meetings. Provide a full range of confidential administrative and prepare meetings.
• Business Planning Cycle – participate in the planning and development of annual Business Plan including setting Executive Office Budget
• Ensuring Effective Corporate Governance – responsible for obtaining and storing company licences, registrations, country level MoUs and all other legal binding documents.
• Providing PA support to the Country Director – Initiate and action work independently, bringing urgent matters to the Country Director’s attention.

• Integrating multicultural environment for the common objectives
• Coordinated the group in the identification of Enumeration Area
• Identifying Enumeration Area using Maps
• Listing Households in the Enumeration Area
• Selection of the Households for the interviews
• Conducting Interviews in the selected households using data capturing devices such as the mobile phone
• Upload data to the main server at Ipsos Zambia Head Office.

• Preparing memos requesting the Accounts Department to pay rentals on rented properties and property rates
• Managing correspondences from within and outside in collaboration with the supervisor
• Creating files and filling of documents for the purpose of record keeping
• Delivering of mail within and outside ZESCO Limited
• Barcoding and tagging of Office Furniture
• Manage senior management administration; staff travel, accommodation, cash requisition and credit card expensing, staff events management
• To co-ordinate and comply with Quality Management System policies, procedures and objectives
• Monitoring maintenance of all company assets and ensuring that asset register is up-to-date
• Monitor proper implementation of company Health and Safety policy.