Gift Phiri

As Finance and Administration Coordinator, I support the financial planning and implementation of program activities. I play a central role in activity budget tracking and reporting. My responsibilities include, among other things,

• Support the financial planning and implementation of program activities.
• Support activity budget tracking and reporting.
• Prepare activity finance reports, including bank reconciliation, petty cash reconciliation, and thorough documentation of expenses and receipts.
• Plan and coordinate activity payments to vendors, participants, and others.
• Support program coordinators with the procurement of materials and services for program activities, as well as international and local travel arrangements.
• Responsible for all statutory compliance obligations and taxation, such as PAYE, income tax, NAPSA, NHIMA, etc.
• Staff Payroll Coordination
• Attend team meetings and organizational initiatives.
• Manage and maintain project equipment.
• Coordinate office logistics, including electricity, internet, IT support services, and others.
• Provide programmatic support as needed.

Provided operational and financial support to enhance financial controls within Programme Area.

• Ensured accurate preparation, review, consolidation, and submission of PA financial reports.
• Liquidated and reconciled partner disbursed funds while training partner finance staff.
• Managed budget processes and tracked progress towards documented targets.
• Prepared monthly and quarterly management reports alongside other financial documentation.
• Supported external auditors during financial audits and compliance checks.
• Monitored internal control audit recommendations to ensure timely implementation.
• Reviewed programme documents and approved all financial transactions for accuracy.

Executed weekly and monthly reporting, reconciliations, and project reports for financial oversight.

• Designed and implemented financial systems and procedures for CHAMP.
• Captured all transactions in general ledger using QUICKBOOKS and PASTEL EVOLUTION.
• Maintained accurate filing system for financial supporting schedules.
• Ensured availability of petty cash at all times to facilitate operations.
• Performed timely reconciliation and payment of supplier accounts in accordance with terms.
• Validated, reconciled, and processed payments for travel advances and allowances promptly.
• Reviewed journals prepared by subordinates before posting to ledger.