Gilbert Silavwe
Ndola
Summary
I am a highly motivated and results-driven finance professional who has over Twelve (12) years of invaluable experience in leading and developing a successful finance team. Skilled in numerous financial and accounting fields, including preparing annual budgets, Auditing, Taxation, monitoring key accounts, and credit control processes. I have the ability to handle complex assignments effectively & I possesses the confidence to work as part of a team or independently.
Overview
14
14
years of professional experience
Work History
FINANCE MANAGER
Impala Terminals Zambia Limited
Ndola
05.2013 - 06.2024
- Managed the Preparations of Monthly reports, financial analysis, and other ad hoc reports for the attention of the financial controller - Africa based in South Africa
- Implemented a robust month end process that ensured a timely and accurate financial reporting
- Planned, Coordinated, and Prepared monthly Sales reports and reporting on the tonnages moved against Forecast volumes to aid with timely decision-making
- Established robust financial controls and policies, significantly reducing the risk of fraud and ensuring compliance with financial regulations
- These controls were further Strengthened through regular audits and adherence to regulatory requirements
- Implemented cost-control measures that substantially decreased unnecessary expenditures and resulted in 10% cost reductions year-on-year for the organization
- Credit Control - Management of Debtors ensuring that prompt payments of outstanding balances are made within agreed credit terms
- Came up with a weekly reports of debtors and overview of status that resulted in a more efficient debt collection process
- Payables Management - Timely management of payables ensuring invoices are processed on time and payments are made on time and within the agreed payment terms
- The management of receivable and Payable was done in conjunction with the shared services and this exposed me to the working of the shared services organization
- Optimized cash flow with diligent monitoring of accounts receivable and payable
- Executed vendor setup and payment, administration of bank accounts, and account reconciliations - ensured a strict adherence to the group KYC process
- Fixed Asset Management - Preparation of Monthly and Annual fixed Asset summary schedules which agree to the general ledger, backed up by Monthly reconciliations between the fixed asset register and General Ledger
- Managed the Fixed Asset register by ensuring the timely capitalization and disposal of Company Assets and the Prompt Processing of Monthly depreciation journals and monitoring of capital expenditure
- Ensured compliance with local tax regulations; timely filing of all required documents, this ensured a timely submission and compliance to all the regulations and laws
- Drove the establishment of the first local transfer pricing document in compliance with the local requirements and subsequently rolled over the documents successfully
- This was achieved by working with one of the leading local tax consultants
- Managed monthly reconciliation of bank accounts and this resulted in accurate financial records
- Spearheaded annual budgeting process, ensuring alignment with strategic goals and facilitating smoother departmental operations
- Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making
- Enhanced budget management by implementing expense tracking and cost reduction strategies
- Collaborated with cross-functional teams for strategic business planning and growth initiatives
- Coordinated with external auditors to ensure a smooth and compliant audit process each fiscal year
- Important to appreciate that I was the first finance manager to successfully conclude the first audit for the organization and managed many more audits after and concluded them on time in compliance with group deadlines
- Managed all the relationships with key stakeholders such as lawyers, Banks, Zambia Revenue Authority (both from the direct and indirect taxes), and company secretarial tasks (including interactions with company secretarial shared services), and many more stakeholders of the business
- In this role, I also Managed the end-to-end procurement function and ensured that processes and procedures were put in place for effective sourcing and buying to avoid interruption to the business operations
- I was also in charge of Management of the customs department ensuring an effective clearance process to support the operational effectiveness and results in quick turn rounds of trucks within the warehouse and at the borders
- My knowledge of the customs processes and clearing is extensive and spans over 4 years I was in charge of the department bring a solid team together and providing the leadership necessary to be one of the most efficient customs agents in Zambia clearing an average of 1000 trucks per month
- Process employee disciplinary actions with the Company code of conduct and Labour laws
- Conduct training needs assessment, formulate a training plan, and facilitate training
- Mentored junior finance staff, fostering professional development and strong team dynamics
ASSISTANT FINANCE MANAGER
Impala Terminals Zambia Limited
10.2012 - 05.2013
- Reconciliation of Fixed Asset register to the GL Reviewing of Bank and Petty Cash Reconciliations and Ensuring that they are signed off monthly
- Reconciliation of Individual vendor balances as well as the Payables age analysis to the Vendor Statements and general ledger respectively
- Reconciliation of Customer Balances as well as the receivables age analysis to the GL Ensure that Account assistants prepare and submit statutory payments on time
- Review Monthly Invoicing figures from operations and ensure invoices are sent to the customers on time
- Follow up on Customer overdue balances and ensure that collections are made
- Report to management on the action plans for all overdue invoices
- Inventory Management and Reconciliation of Inventory records to the general Ledger Preparation of Monthly Sales Invoices report and Submit to head office
- Preparation and Submission of Final Annual and Provisional income tax Returns
- Supervision of the VAT returns Submission and ensures that it's done as per stipulated dates
- Assist the Finance manager with monthly management reports and other ad hoc reports
AUDIT ASSOCIATE TO SENIOR AUDITOR
Deloitte and Touché
Lusaka
07.2010 - 10.2012
- Providing audit and other assurance services
- Preparation and review of financial statements compliant with International Financial Reporting Standards
- Provide technical recommendations on International Accounting Standards/International Financial Reporting Standards and Generally Accepted Accounting Principles (GAAP)
- Review of the organization's compliance with all relevant laws, statutes, and by laws
- Review of internal controls, both manual and system controls, to assess adequacy for capturing information for control
- Identification and testing of key management controls in key business processes such as credit, deposits, treasury and cash, sales and receivables, purchases and payables, property, plant and equipment, payroll and inventories
- Preparation of reports to management highlighting any internal control weaknesses and significant errors identified during the audit and proposed recommendations to address the weaknesses noted
- Carrying out pre-audit reviews and carried out audit planning procedures in order to properly direct the audit
- Preparation of budgets prior to commencement of work on clients and ensured that variances from budgets are noted and analysed
- Develop cordial working relationships with clients, managed communications with clients
- Execute audit programs in accordance with International Standards on auditing and applicable IFRS/IAS, including testing of design and operation effectiveness of controls in the business processes
- Contributing to engagement planning and ensuring that deliverables meet work plan
- Preparing and delivering quality work in accordance with the firm's and professional standards and methodology
- Identifying business and technology risks, effectively 'translating' technology issues into business risks and impacts
- Advise on appropriate controls based on risk level, business requirements, and feasibility of implementation
- Preparing and client reports/documentation
- Stakeholder management - ensuring that client expectations are met, queries are responded to, and delivering value add services
Education
Masters - Accounting And Finance
COPPERBELT UNIVERSITY
12.2024
Bachelors - Accountancy
COPPERBELT UNIVESITY
10.2010
Skills
- Strong analytical and problem-solving capabilities
- Focused
- Hardworking
- Ethical
- Dedicated
- Financial Analysis
- Excellent leadership skills
- Team management
- Strong understanding of International Financial Reporting Standards
- Strong understanding of local tax requirements
- Supervisory Skills
- Budgeting and Forecasting
- Credit control
- Verbal and written communication
- Cash Flow Management
- Working capital management
- KPI Management
- Payroll Management
- Attention to Detail
Affiliations
Additional Information
I have gained experience by providing professional services to various companies during my three (3) years at Deloitte and Touché and as a Finance Manager in the industry working for a logistics Company for 12 years. In both roles, I was able to lead a variety of teams and provide leadership and oversight in delivering results for the company.
Computersystemcompetence
- Workday global HR System
- Agresso Business System
- Navitrans Accounting System
- Savanna Payroll System
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
Summaryofattributes
- Strong stakeholder management and interpersonal skills
- Strong analytical and problem-solving capabilities
- Focused, hardworking, ethical, and dedicated
- Proactive mindset
- Fast learner and positive team player
- Ability to work with minimal supervision
- Desire for personal and team development
- Taking ownership of work and driving key actions forward
- Flexible and adaptable
- Planning and execution of projects/engagements
- Preparation and or review of financial statements by applicable reporting frameworks
- Excellent leadership, teamwork, and client service skills
- Strong understanding of International Financial Reporting Standards
- Strong understanding of local tax requirements
- Supervisory Skills
- Effective Communicator
- Attention to Detail
- High Levels of Integrity
Personal Information
Nationality: Zambian
Languages
- Bemba, Native
- English, Fluent
References
- Mr. Jack Nkhoma, Human Resource Expert, Lusaka, +260 977 133333
- Ms. Ngoza Sakala, Head of Human Resource, World Vision, +260 969 421268 or +260 979 380634
- Mr. Chitalu Kabwe, Financial Accountant, ZCCM -IH, +260 966 416236
Hobbies and Interests
- Running
- Watching and playing football
- Listening to music
- Current affairs/global trends
- Reading
Activities
- Full Member - Zambia Institute Chartered Accountants (ZICA)
- ACCA
Timeline
FINANCE MANAGER
Impala Terminals Zambia Limited
05.2013 - 06.2024
ASSISTANT FINANCE MANAGER
Impala Terminals Zambia Limited
10.2012 - 05.2013
AUDIT ASSOCIATE TO SENIOR AUDITOR
Deloitte and Touché
07.2010 - 10.2012
Masters - Accounting And Finance
COPPERBELT UNIVERSITY
Bachelors - Accountancy
COPPERBELT UNIVESITY
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