Summary
Overview
Work History
Education
Skills
Certification
Accomplishments
Educations
Volunteer Experience
References
Languages
Affiliations
Timeline
Generic
Grace Chimuka

Grace Chimuka

Lusaka

Summary

. Versatile accounting professional with 8 years of experience and proficiencies in account management and reporting. Well-versed in updating and standardizing controls and streamlining procedures to increase productivity and reduce errors in accounting files. Offers advanced abilities with QuickBooks Pro SAP Pastel and Microsoft Office. Organized and motivated employee eager to apply time management and organizational skills in various environments. Seeking entry-level opportunities to expand skills while facilitating company growth.

Overview

8
8
years of professional experience
1
1
Certification

Work History

Accountant Manager

Sagemcom
Lusaka, Zambia
12.2023 - Current
  • Monitored and analyzed accounting data and financial transactions to assess accuracy, completeness, and conformance to reporting standards.
  • Prepared balance sheets, profit and loss statements, and other financial reports for management review.
  • Reviewed monthly results and implemented plans to correct variances.
  • Oversaw accounts payable and receivable functions ensuring accurate recording of financial transactions.
  • Managed day-to-day cash flow activities including forecasting cash requirements.
  • Analyzed complex financial information and reported key findings to senior executives.
  • Reviewed all journal entries for accuracy prior to posting into general ledger system.
  • Maintained records of fixed assets in accordance with established policies and procedures.
  • Coordinated the preparation of tax returns by providing necessary documents to outside CPA firm.
  • Collaborated with department heads to develop strategic plans that aligned with company goals.
  • Conducted reviews and evaluations for cost-reduction opportunities.
  • Managed relationships with tax authorities, bankers and auditors.
  • Coordinated preparation of external audit materials and external financial reporting.
  • Prepared internal and regulatory financial reports, balance sheets and income statements.
  • Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
  • Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
  • Reconciled and reviewed operations databases and accounting system records to calculate and determine accurate monthly revenues.
  • Oversaw cash flow, controlled costs and financial matters.

Finance and Admin Officer

SAFAIDS ZAMBIA
Lusaka
06.2023 - 12.2023
  • Review daily bank and petty cash reconciliation, facilitate the preparation of requisitions and payment vouchers, manage grants for all programs, provide support during the audit process, update staff files and contracts, ensure adherence to HR and administration policies, conduct budget and asset monitoring.
  • Organized and maintained filing systems for confidential documents, correspondence, and reports.
  • Prepared and distributed agendas, minutes, presentations and other related materials for meetings.
  • Coordinated travel arrangements, including flights, hotels, car rental reservations, and ground transportation.
  • Assisted in the preparation of budgets by collecting data and inputting information into spreadsheets.
  • Processed invoices and payments using accounting software programs such as QuickBooks or Microsoft Dynamics GP.
  • Monitored, analyzed and reviewed general ledger accounts, account reconciliations, journal entries and variance analysis.
  • Developed policies and procedures for the accounting department to ensure compliance with Generally Accepted Accounting Principles.
  • Assisted in the development and implementation of a budgeting process for all departments within the organization.
  • Conducted regular internal audits to ensure accuracy of financial records.
  • Reviewed monthly closing activities including balance sheet reconciliations to ensure accuracy of trial balances.
  • Coordinated external audit activities by providing necessary documents and schedules requested by auditors.
  • Created detailed reports on variances between actual results versus budgets and forecasts.
  • Reviewed bank reconciliation statements prepared by staff members on a monthly basis.
  • Worked closely with senior management team on various projects related to finance and accounting initiatives.
  • Examined budget estimates for completeness, accuracy and conformance with procedures and regulations.
  • Presented audit results to management teams, delivering information in non-technical terms for easy understanding.
  • Performed general ledger reconciliations on a timely basis.
  • Performed monthly reconciliations of grant accounts to ensure accuracy and compliance with regulations.
  • Prepared and submitted reports detailing the status of the grants, including budgeting information, invoices, and other related documents.
  • Ensured all spending was in accordance with approved budgets and contracts.
  • Managed relationships with external stakeholders such as funders, government agencies.
  • Researched opportunities for additional grants or funding sources that could be utilized by the organization.

Senior Accountant

BSL Infrastructure Limited (Janus Continental Group (JCG))
Ndola
01.2022 - 06.2023
  • Manage general ledger reconciliations, coordinate monthly and annual closure in SAP, prepare payroll and declare taxes, assist in the preparation of annual budgets and forecasts, process and maintain fixed asset records, manage and support junior accountants and stockkeeper, cooperate with auditors, renew licenses.
  • Maintained regular performance appraisals for subordinates through verbal, written and on-going review programs.
  • Managed relationships with tax authorities, bankers and auditors.
  • Coordinated preparation of external audit materials and external financial reporting.
  • Prepared internal and regulatory financial reports, balance sheets and income statements.
  • Created and updated financial reports on frequent basis to present information to leadership teams.
  • Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
  • Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
  • Collaborated with finance and accounting departments to deliver comprehensive financial information to facilitate decision making for management, stakeholders and parent company.
  • Developed and implemented departmental accounting policies, procedures and processes to establish and standardize accounting best practices.
  • Reconciled and reviewed operations databases and accounting system records to calculate and determine accurate monthly revenues.
  • Planned, directed and monitored regulatory operations, tax reporting and audit compliance.
  • Evaluated and approved contracts, proposals and purchase orders.
  • Developed budgets, prepared forecasts and monitored financial deadlines.
  • Verified and posted account transactions to prepare checks and maintain accounting ledgers.
  • Supervised accounting tasks, which included accounts payable and receivable, general ledger management and expense reporting oversight.
  • Prepared month-end closing entries for detailed reporting and recordkeeping.
  • Handled accounting operations such as updating journal entries, pursuing collections and reconciling accounts.
  • Ensured compliance with applicable federal, state, local laws and industry regulations pertaining to finance activities.
  • Reconciled bank accounts on a regular basis and resolved discrepancies in a timely manner.
  • Created detailed reports outlining financial performance metrics such as variance analysis and cost allocations.
  • Provided training and support on accounting software packages as needed throughout the organization.
  • Maintained records of fixed assets in accordance with established policies and procedures.
  • Developed new methods of tracking budget expenditures in order to meet corporate objectives.
  • Reviewed all journal entries for accuracy prior to posting into general ledger system.
  • Collaborated with department heads to develop strategic plans that aligned with company goals.
  • Conducted risk assessments related to finance operations processes and identified areas for improvement.
  • Evaluated current procedures for efficiency improvements while maintaining compliance with regulatory requirements.

Accountant

BSL Infrastructure Limited (Janus Continental Group (JCG))
Ndola
01.2020 - 12.2021
  • Review supplier reconciliations, act as the bank liaison officer, file statutory returns, carry out cash and bank reconciliations, liaise with auditors, prepare journal entries and supplier payments, update the general ledger in SAP, handle accruals and prepayments, update and maintain office policies and procedures.
  • Reviewed monthly results and implemented plans to correct variances.
  • Oversaw accounts payable and receivable functions ensuring accurate recording of financial transactions.
  • Managed day-to-day cash flow activities including forecasting cash requirements.
  • Reviewed all journal entries for accuracy prior to posting into general ledger system.
  • Developed new methods of tracking budget expenditures in order to meet corporate objectives.
  • Maintained records of fixed assets in accordance with established policies and procedures.
  • Assisted with the design, implementation and maintenance of an ERP system across multiple locations.
  • Provided training and support on accounting software packages as needed throughout the organization.
  • Created detailed reports outlining financial performance metrics such as variance analysis and cost allocations.
  • Reconciled bank accounts on a regular basis and resolved discrepancies in a timely manner.
  • Handled accounting operations such as updating journal entries, pursuing collections and reconciling accounts.
  • Prepared month-end closing entries for detailed reporting and recordkeeping.
  • Supervised accounting tasks, which included accounts payable and receivable, general ledger management and expense reporting oversight.
  • Developed budgets, prepared forecasts and monitored financial deadlines.
  • Verified and posted account transactions to prepare checks and maintain accounting ledgers.
  • Maintained regular performance appraisals for subordinates through verbal, written and on-going review programs.
  • Managed relationships with tax authorities, bankers and auditors.
  • Coordinated preparation of external audit materials and external financial reporting.
  • Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
  • Oversaw cash flow, controlled costs and financial matters.

Assistant Accountant

BSL Infrastructure Limited (Janus Continental Group (JCG))
Chipata/Mansa
02.2018 - 12.2019
  • Process intercompany payments, post general ledgers, reconcile petty cash, post monthly accrual journals, process statutory taxes, reconcile discrepancies in accounts payable, reconcile vendor statements, reconcile bank and cash book, provide technical support to project staff, assist in internal and external audits.
  • Verified accuracy of invoices and other accounting documents or records.
  • Managed daily banking transactions, including deposits, withdrawals, and transfers.
  • Performed month-end close procedures such as journal entries and reconciliations.
  • Organized and maintained filing systems for all accounting documents.
  • Prepared account analysis and reconciliation, including bank statements and intercompany general ledger accounts.
  • Maintained the fixed asset register and depreciation schedules on a monthly basis.
  • Assisted with budgeting process by providing accurate data for forecasting purposes.
  • Provided support for external auditors during annual audit engagements.
  • Identified areas for improvement in internal processes along with possible solutions to improve accuracy, efficiency, and cost reductions.
  • Reviewed contracts to determine appropriate accounting treatment under GAAP principles.
  • Reconciled vendor accounts and ensured timely payment of bills and expenses.
  • Supported year-end closing activities such as inventory counts and accruals.
  • Managed daily bookkeeping functions with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
  • Prepared month-end closing entries for detailed reporting and recordkeeping.
  • Reviewed general ledger entries for accuracy and completeness.
  • Coordinated timely payments from vendors, clients and account holders.
  • Monitored accounts payable and receivable statuses and delegated related tasks.
  • Communicated with vendors and clients to facilitate timely payments and reduce outstanding accounts receivable.
  • Processed payroll entries and reports for employees.
  • Provided accounting assistance with payroll, AP, AR and expense tracking support.
  • Wrote reports, authored papers and organized supporting documentation.

Accountant and Administrative Assistant

Mobrin Colour Drop Ltd (Services)
Ndola
02.2017 - 01.2018
  • Process and verify suppliers' invoices, post entries in the system, ensure professional office management, maintain filing systems, maintain HR records, coordinate administrative tasks, reconcile daily sales and cash sales, submit taxes monthly.

Accountant Consultant

Mobrin Zambia/Road lab joint venture ltd
Kitwe
01.2016 - 01.2017
  • Update and maintain VAT and PAYEE returns, maintain unpaid invoices register, verify sales and expenses, reconcile joint venture sales and expenses, assist in internal and external audits.

Education

BBA - COMMERCE

MULUNGUSHI UNIVERSITY
KABWE ZAMBIA
10-2015

MBA - Finance

UNIVERSITY OF LUSAKA
LUSAKA ZAMBIA

Skills

  • Oral and written communication
  • Non-verbal communication
  • Active Listening
  • Presentation
  • Negotiation
  • Persuasion
  • Discussion
  • Office suites (MS Office, office suite 355, ms excel,powerpoint)
  • Social media
  • Fast Typing
  • People management
  • Project management
  • Time management
  • Risk management
  • Logistics
  • Action planning
  • Conflict Resolution
  • Research skills
  • Analytical skills
  • Critical thinking
  • Decision-making skills
  • Attention to detail
  • Microsoft Excel (Advanced)
  • Enterprise Resource Planning
  • Know Your Customers (KYC)
  • Visual Basic
  • Accounting Software
  • Revenue recognition
  • Clear communication
  • General business knowledge
  • Numerical competence
  • Accuracy
  • Gowipe
  • Sap hanna Epm cloud planning
  • Microsoft teams
  • ERP Systems
  • General ledger maintenance
  • Expense Tracking
  • Revenue Recognition
  • Nonprofit Accounting
  • ERP System Knowledge
  • Bank account reconciliations
  • Payroll Administration
  • Quickbooks
  • Reporting
  • Budget Management
  • Finance
  • Account Reconciliation
  • Forecasting
  • Peachtree
  • Pastel
  • Mybo payroll
  • Sage
  • Tax Preparation
  • Intercompany Transactions
  • Grant Accounting
  • Financial Forecasting

Certification

  • Cpd tax update, 02/2023, ZICA
  • Leadership Insights on Leading with Values & Ethics, 10/2022, SKILLSOFT
  • Operations Using Demand Forecasting and Capacity Management, 10/2022, SKILLSOFT
  • Preparing Financial Statements and Closing Accounts, 10/2022, SKILLSOFT
  • Navigating Other People's Emotions, 10/2022, SKILLSOFT
  • Welcome to the Leadership Development Program, 10/2022, SKILLSOFT

Accomplishments

  • Maintained a positive working environment by reporting any unusual and immoral act to the management while maintaining confidentiality.
  • With strong and persuasive interpersonal and communication skills, I always succeeded in explaining and making people without financial expertise understand any/all company/state/federal financial policies and procedures.
  • Reconciled a lengthy Vat account, spanning 6 years within the record time of 10 days.
  • Reconciled and closed 85% of supplier's ledgers with over 1000 suppliers
  • Singlehandedly managed petty cash disbursement and bookkeeping for 3 projects, 1 of which was outside Zambia
  • Directed a team of 3 storekeepers from foreign offices for an intense training program.
  • Identified missing intercompany invoices and prevented defaulting payment of $32620
  • Cleared backlog from 2017 in sap system
  • Completed Vat and salary reconciling for Tanzania and Zambia from 2017- 2021 and identified missing detained
  • Completed a ZRA vat audit and was able to claim back over 4 million

Educations

  • Mulungushi University, Bachelor's degree in commerce, accounting and finance, Kabwe, 10/2015, cost accounting, Financial Management and risk appraisal, financial accounting and reporting, organization behavior and leadership, taxation, cooperate finance, auditing, advance accounting
  • University of Lusaka, master's degree in business administration, finance, Lusaka, corporate finance, financial markets, managerial economics, finance and accounting, marketing principles and theory, operation and production

Volunteer Experience

changing lives zambia, volunteer, Ndola, 01/2018 - 05/2018, Helping orphans and less privileged people in Zambia though pledges and ones a month visiting homes and giving out food and clothes

References

  • Anthony Mbogo, Finance Manager, +254725791878
  • Nampasa Musukuma, Supervisor, mnampasa90@gmail.com, 0978979816
  • Tamara Mkandawire, HR Manager, tamymk049@gmail.com, 097751791

Languages

English
First Language
bemba
Intermediate (B1)
B1

Affiliations

  • volunteer
    helping orphans and less privileged people in Zambia though pledges and ones a month visiting homes and giving
    out food and clothes

Timeline

Accountant Manager

Sagemcom
12.2023 - Current

Finance and Admin Officer

SAFAIDS ZAMBIA
06.2023 - 12.2023

Senior Accountant

BSL Infrastructure Limited (Janus Continental Group (JCG))
01.2022 - 06.2023

Accountant

BSL Infrastructure Limited (Janus Continental Group (JCG))
01.2020 - 12.2021

Assistant Accountant

BSL Infrastructure Limited (Janus Continental Group (JCG))
02.2018 - 12.2019

Accountant and Administrative Assistant

Mobrin Colour Drop Ltd (Services)
02.2017 - 01.2018

Accountant Consultant

Mobrin Zambia/Road lab joint venture ltd
01.2016 - 01.2017

BBA - COMMERCE

MULUNGUSHI UNIVERSITY

MBA - Finance

UNIVERSITY OF LUSAKA
  • Cpd tax update, 02/2023, ZICA
  • Leadership Insights on Leading with Values & Ethics, 10/2022, SKILLSOFT
  • Operations Using Demand Forecasting and Capacity Management, 10/2022, SKILLSOFT
  • Preparing Financial Statements and Closing Accounts, 10/2022, SKILLSOFT
  • Navigating Other People's Emotions, 10/2022, SKILLSOFT
  • Welcome to the Leadership Development Program, 10/2022, SKILLSOFT
Grace Chimuka