Hazwell Bwalya
Lusaka
Summary
Dynamic Purchasing Officer with extensive experience at the University of Zambia, adept in market research and contract negotiation. Achieved significant cost savings through strategic procurement planning and supplier assessment. Proven ability to ensure regulatory compliance while fostering strong supplier relationships, enhancing procurement outcomes, and aligning budgets with organizational objectives.
Overview
15
15
years of professional experience
Work History
Purchasing Officer
University of Zambia
09.2021 - Current
- Executed thorough market research to identify product availability and procurement opportunities, resulting in cost savings.
- Prepared detailed procurement papers for consideration by the Procurement Committee.
- During Procurement Committee sessions, duties involved minute-taking and compiling the procurement committee reports.
- Reviewed and authorized purchase orders, ensuring compliance with legal regulations, organizational policies, and best practices.
- Consolidated the University of Zambia’s annual procurement plans.
- Managed procurement activities supported by various donors, including, but not limited to, the National Institutes of Health, the World Bank, the African Development Bank, the European Union, and USAID.
- Actively participated in contract management teams to facilitate the seamless execution of contracts.
- The involvement included coordinating with stakeholders to ensure compliance with terms, monitoring performance metrics, and addressing any issues that arose during the contract lifecycle.
- Contributed to the alignment of the University of Zambia’s budgets with procurement objectives.
- Engaged in contract negotiations to secure favorable terms for the University of Zambia.
- Prepared comprehensive procurement reports to guide procurement decisions.
- Prepared purchase orders, solicited bid proposals and reviewed requisitions for goods and services.
- Developed and monitored purchasing strategies to ensure cost-effective purchases.
- Managed risks associated with supply contracts and agreements.
- Reviewed purchase orders for accuracy and compliance with company policies.
- Utilized ERP systems for efficient management of purchasing processes.
- Obtained quotes from various suppliers to determine most cost-effective purchasing options.
- Hired, trained or supervised purchasing clerks and buyers.
- Ensured compliance with international and local procurement regulations and laws.
- Analyzed price proposals, financial reports and other data to determine reasonable prices.
- Collaborated with other departments to identify and fulfill their purchasing needs.
- Analyzed supplier data, such as price lists, quality assurance plans, and delivery schedules, to determine the best suppliers for goods and services.
- Negotiated contracts with suppliers to secure advantageous terms.
- Conducted market research to identify potential new suppliers and products.
- Oversaw the preparation and processing of purchase orders and documents in accordance with company policies.
- Worked effectively in team environments to make the workplace more productive.
Assistant Purchasing Officer
University of Zambia
03.2012 - 09.2021
- Identified and assessed suppliers for quality assurance
- Prepared solicitation documents for goods and services acquisition
- Received the bids and managed the evaluation processes
- Prepared the evaluation reports
- Collaborated with user departments to understand and fulfil their specific procurement needs
- Prepared purchase orders
- Nurtured strong, mutually beneficial relationships with suppliers to improve procurement outcomes
- Provided secretarial services during evaluation
- Participated in the preparation of departmental work plans and budgets
- Prepared and submitted situational reports on procurement activities
- Kept accurate records and documentation to ensure compliance and transparency in all procurement activities
Stores Officer
University of Zambia
03.2010 - 03.2012
- Inspected and received incoming goods
- Organized and stored items in assigned locations within the Stores
- Created detailed Goods Received Vouchers (GRVs) for all incoming shipments
- Promptly and accurately distributed goods to requesting departments
- Kept stock records current by regularly updating stock cards
- Expedited deliveries to ensure timely receipt of goods
- Actively participated in stock-taking activities to uphold inventory accuracy
Education
Master of Science - Procurement, Logistics, and Supply Chain Management
University of Lusaka
Lusaka, Zambia10.2017
Level 6 Professional Diploma - Procurement and Supply
Chartered Institute of Procurement and Supply
06.2015
Grade 12 General Certificate of Education -
Kalulushi Secondary School
12.1997
Skills
- Market research
- Procurement planning
- Contract negotiation
- Supplier assessment
- Purchase order management
- Regulatory compliance
References
- Dr. Selestine Nzala, +260 979176779
- Ms. Masilani Nkhoma, +260 977811574
- Mr. Fanizo Lungu, +260 966240420
Personal Accomplishments
- Established framework agreements for audit, security services, and IT security certificates, leading to a reduction in procurement costs and improved service delivery timelines.
- Successfully established Running Contracts for the supply and delivery of office supplies and chlorine used to treat water at the University of Zambia, which led to an increase in operational efficiency.
- Served as a procurement officer assigned to an NIH-sponsored project focused on reviewing the medical curriculum to reduce the study period for medical students from seven years to six years.
- Managed various construction tendering processes, including the transformation of a basement into the Anatomy Laboratory for the School of Medicine at the University Teaching Hospital.
- Successfully secured the services of specialized consultants to provide expert advice for the University’s public-private partnership project.
- Conducted due diligence in Tanzania and South Africa on two prospective developers interested in building hostels and sports facilities for students.
- Prepared contracts for consulting services for review by the Head of the Procurement Unit.
- Monitored the refurbishment of an old building at the Graduate School of Business of the University of Zambia.
- Trained as a super user of the electronic public procurement system, leading to improved transparency and procurement tracking efficiency.
- Developed the procurement policy, procurement procedural manual, and maintenance policy for the University of Zambia.
- Served as the recorder for the University of Zambia's Procurement Committee.
- Served as the Procurement Manager in the incumbent's absence.
Timeline
Purchasing Officer
University of Zambia
09.2021 - Current
Assistant Purchasing Officer
University of Zambia
03.2012 - 09.2021
Stores Officer
University of Zambia
03.2010 - 03.2012
Master of Science - Procurement, Logistics, and Supply Chain Management
University of Lusaka
Level 6 Professional Diploma - Procurement and Supply
Chartered Institute of Procurement and Supply
Grade 12 General Certificate of Education -
Kalulushi Secondary School
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