Hibajene Betty Muzandu
Livingstone
Summary
Professional administrative leader with proven track record in managing office operations and optimizing workflow. Known for fostering team collaboration and consistently achieving results. Reliable and adaptable, skilled in organizational management and strategic planning.
Overview
18
18
years of professional experience
Work History
Administrative Manager
Lolebezi Safari Lodge, African Bushcamps
06.2023 - Current
- Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities.
- Provided exceptional administrative support for executive-level staff, ensuring that their needs were met promptly and accurately in order to facilitate smooth daily operations.
- Supervised staff and delegated tasks to maintain positive, productive administrative operations.
- Maintained accurate record-keeping systems to ensure easy access to critical information for decision-making purposes.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Managed sensitive information discreetly, ensuring proper storage and disposal practices were followed at all times to maintain confidentiality compliance standards.
- Verified customer information for orderly, up-to-date online systems.
- Ensured regulatory compliance in all aspects of logistics operations, including transportation safety standards and customs requirements.
- Improved inventory accuracy by developing and implementing enhanced control systems.
Revenue & Purchasing Manager
David Livingstone Safari Lodge and Spa
06.2014 - 04.2023
- Updates of Cashbooks and monthly bank reconciliations
- Ensured that Revenue for the day was captured on the day made
- Ensured that the Daily Sales Revenue entered by the Night Auditor matched with what was produced by the POS system
- Ensured that the Night Audit Packs were correctly compiled and all reports for transactions of that day have been put in
- Ensured Prelists from all Revenue centres matched with the Zreadings
- Sent out weekly revenue reports to head office
- Prepared weekly petty cash reports
- Prepared Cost of Sales reports every ten days
- Prepared payroll every month
- Prepared the necessary PAYE, NAPSA and NHIS schedules and uploaded them once payroll was done
- Acted in the role of Finance manager for three months which entailed preparations of management accounts, accurate capturing of transactions in the system, overall supervision of the accounts department
- As the purchasing manager for David Livingstone Safari Lodge and Spa I manage a portfolio of K1,300,000
- Managed the stock holding of food and beverage stock ensuring the holding was in line with company targets of 12 days to 30 days respectively
- Sourced vendors, built relationships, and negotiated prices.
- Dropped the cost of sales from 45% of food to 31% and for Beverage from 36% to 28% on average, below the budgeted targets set by the company, from the time
- Purchased new products and oversaw inventory stocking and availability.
- Managed supplier relationships to ensure timely delivery of products and services.
- Achieved cost savings by negotiating contracts and pricing with suppliers.
- Implemented policies to reduce cost and eliminate waste.
- Established long-term agreements with strategic suppliers, securing favorable pricing and delivery terms.
- Trained junior staff members on best practices in purchasing management, contributing to their professional development and growth within the organization.
Creditors Clerk
Voyagers Zambia Ltd
05.2012 - 04.2014
Statistician
Innscor Zambia Ltd
04.2012 - 05.2012
Assistant Accountant
Greenbelt Fertilizers
07.2010 - 07.2011
Junior Auditor
Walis Chartered Accountants
06.2007 - 04.2010
Education
Bachelor of Science - Accounting And Finance
Liutebm University
Lusaka, Zambia12-2026
EXECUTIVE DIPLOMA - STRATEGIC PROJECT MANAGEMENT
Athena Global Education
06.2024
Certificate of Technical Studies - Introduction To Materials Management
Alison
Online02-2023
ZICA LICENTIATE -
ZCAS
12.2006
Certicate - Foundations of Project Management
Google Online Courses
Online 12.2024 - Current
Skills
- Office administration
- Organization and multitasking
- Office management
- Accounting procedures
- Administrative support
- Microsoft Office Suite
- Account reconciliation
- Document control
- Budgeting and expense monitoring
- Strategic planning
- Quality standards
- Budget administration
Personal Information
- Date of Birth: 05/26/87
- Gender: Female
- Nationality: Zambian
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeImportant To Me
Career advancementCompany CultureHealthcare benefitsFlexible work hoursWork-life balancePersonal development programsTeam Building / Company RetreatsTimeline
Certicate - Foundations of Project Management
Google Online Courses
12.2024 - Current
Administrative Manager
Lolebezi Safari Lodge, African Bushcamps
06.2023 - Current
Revenue & Purchasing Manager
David Livingstone Safari Lodge and Spa
06.2014 - 04.2023
Creditors Clerk
Voyagers Zambia Ltd
05.2012 - 04.2014
Statistician
Innscor Zambia Ltd
04.2012 - 05.2012
Assistant Accountant
Greenbelt Fertilizers
07.2010 - 07.2011
Junior Auditor
Walis Chartered Accountants
06.2007 - 04.2010
EXECUTIVE DIPLOMA - STRATEGIC PROJECT MANAGEMENT
Athena Global Education
ZICA LICENTIATE -
ZCAS
Bachelor of Science - Accounting And Finance
Liutebm University
Certificate of Technical Studies - Introduction To Materials Management
Alison
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