JACKSON JIPETA

Duties and Roles.

1. Shipment creation.

• Based on pre-alert documentation, ensure that purchase order line items from one or more suppliers are correctly identified as a single shipment.
• To accurately identify and allocate transport, clearing and other transit costs additional to supplier Incoterms price, for items ordered in Pronto and grouped in individual shipments, in order to better indicate true warehouse cost of goods.
• To liaise with Procurement and Receiving personnel to ensure that anomalies and variances in invoicing and quantities versus KML Purchase Orders are resolved where possible before goods are received into Stores.

2. Maintain shipment Details.

• To ensure that all shipments are up to date by maintaining them day-to-day on the expected date of delivery

3. Monitoring goods in transit.

• Verify that our clearing agents are in possession of all pre-alert information

4. Shipment tracking.

• By using tracking system to track for accurate locations of items in transit.

5. Processing freight cost/Clearing and storage invoices.

• Ensure accurate capture of estimated duties, agent service charges, and other non-recoverable shipping costs.
• Actively pursue identification of actual costs to replace estimates where estimates could not be avoided.
• Take all other possible steps to ensure that full and final additional costs are recorded against stock items before final costing is triggered by receiving of goods

6. Shipment expediting.

• To engage transporters, forwarders and clearing agents on the current location for shipments in transit.

7. Coordinating with Finance Department to ensure that all VAT's on international deliveries are claimed through the running of Monthly VAT report.

Duties and Roles.

• Making of the purchase orders (PO) both local orders and import purchase orders.
• Based on supplier’s quotation, purchase orders for both international and local suppliers was generated to ensure that prices are matching.
• Receiving of goods and inspections.
• Managed deliveries, ensuring timely receipt of goods.
• Making of goods received note, (GRN) both Local and Import.
• Making of service purchase orders and service goods received note.
• Checked incoming deliveries for accuracy against purchase orders.
• Bin maintenance and update all locations accordingly.
• Updated inventory system regularly, allowing for real-time tracking of goods.
• Utilized space effectively within the warehouse to optimize storage capacity.
• Dispatching of items to end users.
• Identified and reported any stock discrepancies, maintaining accurate inventory records.

• Duties and Roles.
• Coordinating all transport matters within the company.
• Sourcing for transport and all logistics related issues.
• Planning for transport and logistics activities.
• Fleet management.
• Managed transport budgets effectively, keeping costs within set limits.
• Coordinated fleet maintenance to ensure safety and efficiency on the road.
• Prepared detailed reports on transport activities, providing valuable data for strategic decisions.