Jane Mwale
LUSAKA
Summary
Customer-oriented and strategic planning mid-level supply chain and procurement executive. Multi-talented Operations Assistant successful at managing clerical needs, planning events, overseeing purchasing and producing detailed reports. Brings 8 years of related experience and skill to handle diverse tasks with superior work ethic and great multitasking abilities. Clear understanding of the Supply Chain and training in ERP and SAP systems soft wares. Motivated to learn, grow and excel in any industry.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Chief Operations Supply Chain
UPSTOCK FOODS AND PRODUCTS
LUSAKA, Lusaka
09.2023 - Current
- Optimization of programs and projects to streamline and standardize selection and purchasing processes that will generate economies of scale
- Prepare and audit expense reports for theCFO and CEO
- Establish and maintain working relationships with relevant internal/external business functions
- Drafting and implementation ofSOPs for Supply Chain
- Developing and Implementing procurement frameworks and strategies within the Department
- Created plans and strategies to increase employee productivity
- Assigned various responsibilities and tasks to employees
- Evaluated work performances of employees and promoted or discharged employees as needed
- Organized meetings to discuss issues involving the company’s goals and its plans
- Handled Chief Executive Officer responsibilities when the CEO was unavailable.
- Assisted in developing and implementing operational strategies to ensure efficient operations.
- Monitored inventory levels, tracked orders, and assisted with purchasing decisions.
- Conducted regular market research activities to identify potential opportunities for improvement.
- Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
OPERATIONS ASSISTANT PART TIME
ICHIRO TECHNOLOGIES
09.2020 - 01.2022
- Troubleshoot and resolve customer issues relating to the supply, delivery of services and vendor and client contracts
- Implement best standards in supply chain activities
- Prepare invoices and documentation of products or services to be supplied to clients
- Sourcing processes for new clients and products
- Manage and update supply chain reports using procurement, contract, vendor and product trackers
- Asset and fleet management through tracking, documentation
- Draft contracts between clients, vendors and company
- Developing and Implementation of procurement frame works and strategies within the Department
- Improve department performance by cost savings and reduced lead time.
SUPPLY CHAIN PROCUREMENT ASSISTANT
YALELO LTD
03.2018 - 03.2020
- Preparing all meetings required by head of departments
- Minimizing any company liability associated with any purchases by insisting on certificates of Insurance and guarantees
- Developing supplier relationship management plans
- Implementation of procurement strategies across the department
- Implementation of supply chain strategies across the departments
- Handling of stock replacements and warranty claims
- Maintaining lists of quotes, price lists and any correspondence from suppliers
- Maintaining records of supplier performance
- Processing payments and invoices
- Overseeing the execution of purchase orders
- Monitoring the cost and performance of major suppliers
- Ensuring that all buying decision are made in line with purchasing policies and procedures
- Providing senior managers with regular reports on all purchases that have been made
- Minute taking and report writing
- Preparing, maintaining and reviewing purchasing records
- Coordinating all activities in the department
- Creating spreadsheets that contain the contact details and prices of suppliers
- Conducting regular feedback surveys with internal and external stakeholders
- Optimizing all tasks and processes within the supply chain
- Supply planning in advance for seasonal periods and promotional events
- Coming up with solutions to availability issues
- Negotiating with suppliers to minimize raw material and transportation costs
- Tracking products through the supply chain to ensure that they have arrived at their destination
- Negotiating rates with local, national and international transport companies
- Making sure all aspects of an efficient supply chain are maintained
- Budget management and cost tracking.
SUPPLY CHAIN PROCUREMENT INTERN
UNICEF ZAMBIA
12.2016 - 07.2017
- Negotiating supply contracts
- Overseeing the packaging of goods for delivery
- Cultivating supplier relationships
- Negotiating rates with local, national and international transport companies
- Managing the return of rejected products with the supply base
- Making sure that all supplier information and records are up to date
- Negotiating contracts with third parties and prospective partners
- Ensure that contractors/Suppliers acknowledge receipt of UNICEF purchase order
- Follow-up on timely delivery and ensure that the quality of goods and services is strictly in line with given specifications
- Assist in Filling in supply department
- Follow up on timely payment of invoices for suppliers and services
- Evaluation and analysis of quotations submitted by vendors
- Evaluation of samples and sample forms submitted by suppliers.
Administrative Assistant
AMSCO bv Zambia
LUSAKA
09.2016 - 12.2016
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Created travel arrangements for senior managers according to their requirements.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Processed invoices for payment using accounting software applications.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Prepared expense reports on behalf of executives in accordance with company policies and procedures.
- Conducted research online and physical
- Developed project plans for various tasks assigned by upper management.
Education
MBA - MBA BUSINESS ADMINISTRATION
UNILUS
LUSAKA12-2025
Level 4 Diploma in Procurement And Supply - Procurement
CIPS United Kingdom
CIPS 12-2024
Business Studies BABs BA. [Honours] Business Studies -
University of Greenwich, United Kingdom
12.2015
Business Management ABE Graduate Diploma in Business Management -
Zambia Centre for Accountancy Studies
12.2013
Grade 12 certificate -
Mary Queen of Peace Girls School
12.2008
Skills
- Budget management
- Transportation management
- Bid analysis
- Employee Scheduling
- Planning and organizing
- Data base creations and management
- Excellent networking skills
- Drafting contracts
- Supplier relationship management
- Event planning
- Negotiating and coordinating skills
- Business integration
- Capacity planning
- Calendar management and organisation
- Onboarding and Orientation
- Policy Enforcement
- Project Management
- Team Support
- Documentation And Reporting
- Cost Analysis
References
- Naomi Simwanza, +260764691867, dinasimwanza89@gmail.com
- Mahongo Sichula, msichula@unicef.org
- Deluckys Kaunda, +2626096546618
- Alexander Danquah, +260960446880, alexadx@hotmail.com
Languages
English
First Language
Certification
- CIPS LICENCE
References
References available upon request.
Timeline
Chief Operations Supply Chain
UPSTOCK FOODS AND PRODUCTS
09.2023 - Current
OPERATIONS ASSISTANT PART TIME
ICHIRO TECHNOLOGIES
09.2020 - 01.2022
SUPPLY CHAIN PROCUREMENT ASSISTANT
YALELO LTD
03.2018 - 03.2020
SUPPLY CHAIN PROCUREMENT INTERN
UNICEF ZAMBIA
12.2016 - 07.2017
Administrative Assistant
AMSCO bv Zambia
09.2016 - 12.2016
MBA - MBA BUSINESS ADMINISTRATION
UNILUS
Level 4 Diploma in Procurement And Supply - Procurement
CIPS United Kingdom
Business Studies BABs BA. [Honours] Business Studies -
University of Greenwich, United Kingdom
Business Management ABE Graduate Diploma in Business Management -
Zambia Centre for Accountancy Studies
Grade 12 certificate -
Mary Queen of Peace Girls School
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