Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

JOSEPH MWANSA MUBANGA

Ndola

Summary

A self-motivated, honest and goal-driven operations person with more than 15years of hands-on accounting, fuel depot operations and Fleet management. Led a well -motivated and agile team to meeting Financial, Fleet, Safety and Operations KPIs.

Overview

19
19
years of professional experience

Work History

Operations Coordinator

PUMA ENERGY ZAMBIA PLC
05.2017 - 03.2021
  • Managed the TAZAMA /Puma Energy hospitality fuel storage at the Main Fuel Terminal starting from fuel receipt and distribution that improved customer service and reduced complaints.
  • Introduced proper proof of delivery (PODs) management systems that secured company revenue and improved revenues collection.
  • Managed fuel reconciliations for Ndola and the remote depots daily i.e Mongu, Mansa, Mpika and Solwezi which kept operations losses under control.
  • Reconciled the throughput accounts with TAZAMA and submitted to finance for timely payment which improved the account management and reduced account being suspended by TAZAMA.
  • Verified and endorsed invoice listing for fuel uplifts from TAZAMA and submitted daily for timely payments .
  • Prepared monthly reports for Ndola operations
  • Prepared company correspondences relating to Ndola operations
  • Developed sound relationships with government Agencies like ZEMA, ZMA, ERB, ZABS and Local Councils by timely compliance.
  • Carried out consequences management for abnormal in-transit losses, the move that managed BVOs behaviour and consequently reduced losses to acceptable levels.
  • Put in place security seals management that earned customer's trust.
  • Prepared depot KPIs and surbodinate's performance contracts and conducted reviews. It improved feedback and team performance by timely applying remedial actions were deviation was noticed.
  • Verified and approved all delivery documents with the Delivery Routing Sheet schedule eliminating delivery errors.
  • Custodian of all accountable documents and checked the registers to ensure correct use which eliminated the depot running out.
  • Reviewed depot standards operations procedures (SOPs) yearly.
  • Conducted task observations and provided training on job when training needs were identified
  • Verified all vehicle checklists and conducted random checks, this enhanced accurate declaration of trucks by BVOs and improved road safety.
  • Participated in incident and accidents investigations which helped my team in lessons learnt.
  • Chaired tool box, weekly and monthly safety meetings which brought in safety consciousness of the team.
  • Maintained audit trackers for findings closure which helped timely closures.

Yard Controller/Site Manager

PUMA ENERGY ZAMBIA PLC
10.2014 - 05.2017
  • I was responsible for inbound and outbound of fuel, conducting quality checks and all fuel parameters like density, temperature and water presence which improved customer satisfaction and always passed ERB tests.
  • Signed and safeguarded receipt documents after offloading of fuel which made verifications, payments by finance faster and audit activities easier
  • Performed daily fuel conversion and reconciliations containing working losses to acceptable levels.
  • I introduced sound PODs' management systems like i.e PODs register and sound filling systems that enhanced revenue collection and closed queries easily incase where customers disputed the transactions.
  • Consquence management of abnormal losses, I managed to bring in-transit loses to acceptable levels I.e 0.03% and below by claiming all abnormal delivery losses from transporters
  • Managed all loadings and deliveries timely from the depot to various customers meeting the 48hrs kpi which reduced customer complaints to zero.
  • Verified transporter bills and prepared PNF for timely transporter payments.
  • Yearly review of depot Emergency Response Plan and monthly drills making depot staff well prepared for emergencies
  • Conducted on site induction to visitors and contractors and gave depot safety briefs which enhanced depot safety records by recording incidents free operations
  • Managed depot compliance through implementation of Operations Excellence elements, timely renewal of licences, master equipment calibration and equipments in use.
  • Daily review of all the depot checklists done by the operators enhancing operations compliance.
  • Attended to all depot audits and prepared the audit trackers to manage closures of findings timely
  • Managed the product quality and customer satisfaction by regularly sampling of products and routine monthly water draining from the storage tanks
  • Managed training matrix (First Aid and Firefighting and defensive driving) which enhanced operations performance
  • Maintained a register for depot equipment which improved company assets accountability
  • Managed depot security through CCTV monitoring and Occurrence books for timely detection of violations
  • Managed a CAPEX project of depot reconstruction starting from budgeting, execution to commissioning. Managing 5 contractors on site giving safety induction, issuance of various work permits like working at height, hot works, confined space, lifting and manoeuvring equipment.
  • Prepared MoCs for non routing operations in the depot and pre start documents

Transport Supervisor

BP ZAMBIA PLC /PUMA ENERGY ZAMBIA PLC
02.2008 - 10.2014
  • Managed driver behavior
  • Managed fuel cards and trip recons
  • Conducted Tacho chart analysis
  • Secured delivery documents from drivers (PODs)
  • Monitored vehicle surveillance systems (Geo Tab and Telematix )
  • Trip scheduling and routing
  • Managed driver training and compliance data base
  • Prepared Bills Of lading (BOLs)
  • Conducted random inspections on tankers
  • Conducted De brief and post briefs with drivers
  • Conducted weekly Safety meetings with drivers
  • Conducted JRRAs (Journey Route Risk Assessments on various routes

Cashier

BP ZAMBIA PLC
07.2005 - 02.2008
  • Receipted and banked revenue
  • Maintained petty cash floats and performed recons
  • Paid out patty cash
  • Maintained a manual petty cash register
  • Maintained a manual cheque register
  • Verified coding on petty cash vouchers and captured in the system
  • Filed all documents relating to petty cash and company revenue
  • Managed office requisites
  • Paid out small suppliers
  • Worked in corroboration with Business Managers and Dispatch desk on receipting and banking
  • Coordinated CIT program with security company and banks

Accounts Assistant

ZAWA WESTERN REGION
04.2004 - 06.2005
  • Prepared activity based budgeting for doner funds NORAD, WORD BANK AND DANIDA
  • Performed budget variance analysis before submission for quarterly funding
  • Performed bank reconciliations for the region
  • Managed petty cash float and made payments
  • Bought food rations for officers operations and other office requisites
  • Bought spares for the workshop
  • Received and banked revenue
  • Compiled payroll data i.e bonus data for operations
  • Consolidated region reports before submission to head office

Accounts Assistant Debtors

ZAWA HEAD OFFICE CHILANGA
09.2002 - 03.2004
  • Managed imprest and salary advance recons for employees
  • Managed Prepayment account reallocating figures to various accounts when goods are received with proof of GRNs
  • Prepared cheque requisitions
  • Reconciled the VAT claimable account and attending to ZRA officers during verification
  • Coding and capturing of journals in the accounting package
  • Revenue collection and receipting from tour operators
  • Captured reports in the system from AMUs (branches)
  • Conducted quarterly and yearly stock takes
  • Accounts reconciliation
  • Prepared year end audit schedules
  • Collecting daily bank balances from the banks
  • Involved in monthly age analysis

Education

FULL Natech - Business Accountancy

ZAMBIA INSTITUTE OF BUSINESS STUDIES AND INDUSTRIAL PRACTICES
12.2002

BBA - 4th Year Student

Zambia University COLLEGE
Ndola

Skills

  • Highly skilled in stocks and fuel reconciliations and loss prevention
  • Advanced knowledge of spreadsheet and accounting programs, such as Excel, Navision, Sun systems, UIS, TMS, ISPA
  • Fleet management
  • Leadership skill
  • Defensive driving
  • Fleet surveillance systems such as Geo tab, Telematics and vehicle Tacho Charts analysis
  • Bio fuel measurement and product loss prevention
  • Bio fuel product knowledge
  • Basic Fire fighting
  • First aider
  • Team-oriented
  • Proficient written and verbal communication skills
  • Negotiation skills
  • High-level professionalism and integrity
  • Self-motivated with ability to multitask

References

MR. ELIAS CHIUTSI, TRANSPORT AND COMPLIANCE MANAGER, 0971255521, RUBiS ZAMBIA PLC

Timeline

Operations Coordinator

PUMA ENERGY ZAMBIA PLC
05.2017 - 03.2021

Yard Controller/Site Manager

PUMA ENERGY ZAMBIA PLC
10.2014 - 05.2017

Transport Supervisor

BP ZAMBIA PLC /PUMA ENERGY ZAMBIA PLC
02.2008 - 10.2014

Cashier

BP ZAMBIA PLC
07.2005 - 02.2008

Accounts Assistant

ZAWA WESTERN REGION
04.2004 - 06.2005

Accounts Assistant Debtors

ZAWA HEAD OFFICE CHILANGA
09.2002 - 03.2004

FULL Natech - Business Accountancy

ZAMBIA INSTITUTE OF BUSINESS STUDIES AND INDUSTRIAL PRACTICES

BBA - 4th Year Student

Zambia University COLLEGE
JOSEPH MWANSA MUBANGA