Joseph Suzyo Ngulube

• Opening of Offices in the morning and locking of Office premises after work (Key custodian)
• Assist with general office duties like Photocopying, Printing,Binding,Laminating,Scanning when assigned by the Secretary and Othe senior management staff.
• Prepare confectionery (tea/coffee )to all office staff in the morning as they prepare to start working.
• Setting up board rooms for readiness for meeting .
• Help with dissemination of notices for stakeholders and board members e.g for meetings and updates via emails and hand delivery and via the Post Office.
• Post and collect company mail from the post office .
• Performed daily facility checklists for cleaning floors, wiping down glass entryways and collection of trash.
• Do the buying of company Monthly Groceries and stationery .
• Assist with replacement of office printer cartridges.
• Monitor the stock levels of office supplies and report to the procurement department for when supplies are running low.
• Assisted with special facility events by preparing rooms, installing decorations, and transporting supplies.
• Responded immediately to calls from personnel to clean up spills and wet floors.
• Buy lunch for my superiors during lunch time when sent.
• Welcome and guide visitors around office premises.
• Used hand trucks or manually lifted supplies, equipment and heavy furniture.
• Maintained cleanliness of restrooms by washing down and properly sanitizing walls, floors and toilets.
• Emptied waste paper and other trash from premises and moved to appropriate receptacles.
• Cleaned walls and ceilings with special reach tools following regular schedule.etc

• Receiving and sorting of all incoming mails.
• Record all incoming and outgoing mail in the mail register book.
• Updated records with new information.
• Post and collect mail from the post office working in collaboration with the drivers.
• Followed confidentially regulations to maintain privacy.
• Provided excellent customer care by responding to inquiries and requests for information.
• Created and maintained electronic filing system for quick and easy retrieval of records.
• Destroyed records in line with retention schedules to protect confidential information and comply with regulations.
• Sorted all paperwork and documents alphabetically and according to dates and significance.
• Assisted with record management system implementation and maintenance to streamline operations.
• Developed efficient filing system to retrieve records quickly.
• Maintained accuracy of records by verifying accuracy of data in records.
• Sorted and placed mail into mailboxes and post office boxes with high levels of accuracy.
• Followed safety protocols while handling and sorting mail for personal safety purposes.
• Utilized physical strength to move mail and packages of varying sizes and weights.
• Proved successful working within tight deadlines and a fast-paced environment.
• Inspected mail for damages and took appropriate action to deliver in good condition.
• Checked for correct postage and address on mail, packages and parcels to avoid sending to wrong recipient.
• Maintained clean and organized mail room to promote safety and efficiency.
• Labeled, weighed and processed mail and packages for efficient distribution.etc

• Opening Office Premises early in the morning.

• Do general cleaning of offices before staffs report for work.l.e sweeping and mopping of office floors, corridors and Clean restrooms (toilets).

• welcome and Guide visitors around the Office block.

• Prepare tea/coffee for senior staff when requested.

• Assist the Secretary and other staff with various Office tasks like photocopying,binding,laminating,Scanning of various documents.

• Help the procurement department with collecting of stationery quotations from various suppliers.

• Do the buying of monthly groceries for the institution.

• Collect and post mail at the post office.

• Serve confectionery in boardrooms to board members.

• Prepare Board rooms for meetings.etc