Justin Matimuna
Lusaka,Zambia
Summary
Accomplished Director of Research and Capacity Development experienced in vendor management and contract negotiation. Streamlined procurement processes to enhance operational efficiency and compliance while fostering collaboration and driving innovative solutions. Methodically oversaw daily operations, executed business strategies, and prepared business plans, demonstrating thorough knowledge of market trends and corporate finance.
Overview
1
1
Certification
4
4
years of post-secondary education
20
20
years of professional experience
Work History
Director Research and Capacity Development
Zambia Public Procurement Authority
Lusaka, ZM
06.2021 - 05.2026
- Directed the organization's daily operations, ensuring compliance with applicable laws and regulations.
- Coordinated cross-departmental collaboration to streamline procurement processes.
- Negotiated high-value contracts with vendors and partners to optimize resource allocation.
- Managed vendor relationships to ensure quality and timely service delivery.
- Conducted regular meetings with department heads to review progress on strategic initiatives.
- Monitored industry trends to identify opportunities for expansion and innovation.
- Cultivated strong relationships with customers by responding promptly to inquiries or complaints.
- Served as a public spokesperson at industry events or conferences.
- Created and managed budgets for travel, training, and team-building activities.
MANAGER CAPACITY BUILDING
Zambia Public Procurement Authority
Lusaka, ZM
01.2013 - 05.2021
- Managed procurement processes in compliance with national regulations and policies.
- Coordinated supplier evaluations to ensure quality and reliability of goods and services.
- Facilitated training sessions for staff on procurement best practices and compliance.
- Oversaw contract negotiations to secure favorable terms for the organization.
- Developed strategic procurement plans aligned with organizational objectives and needs.
- Collaborated with other departments to identify procurement requirements and priorities.
- Ensured accurate documentation of procurement activities for audit readiness and transparency.
- Monitored staff performance and addressed issues.
- Enforced customer service standards and resolved customer problems to uphold quality service.
- Coached, mentored and trained team members in order to improve their job performance.
- Provided leadership during times of organizational change or crisis situations.
- Assigned tasks to associates to fit skill levels and maximize team performance.
- Ensured compliance with all applicable laws, regulations, industry standards.
- Conducted regular meetings with staff to discuss progress and identify areas of improvement.
DEPUTY BOARD SECRETARY
Zambia Public Procurement Authority
Lusaka
05.2006 - 12.2012
- Coordinated board meetings and prepared agendas for effective discussions.
- Maintained accurate records of board activities and decisions for compliance.
- Managed correspondence between the board and stakeholders to ensure clarity.
- Assisted in developing policies and procedures to enhance governance practices.
- Organized training sessions for board members on regulatory updates and best practices.
- Facilitated communication among committee members to promote collaboration.
- Reviewed documents for accuracy before distribution to the board members.
- Ensured timely filing of reports with regulatory bodies as per requirements.
- Assisted with preparation for board meetings including agenda items, materials and supplies.
- Ensured compliance with applicable laws, regulations, policies and procedures governing board operations.
- Administered advice and resources to board members on relevant topics addressed at meetings.
- Maintained board minutes, resolutions, reports, and other documents related to board activities.
- Provided administrative support to board members and committees to achieve goals.
- Reviewed contracts before submitting them for approval by the Board.
- Developed agendas for Board Meetings in consultation with the Chairperson and Executive Director.
- Managed relationships with external stakeholders such as legal counsels, auditors, vendors and others.
- Filed documents electronically, making readily accessible for inspection by directors.
- Protected confidential and sensitive information discussed at meetings.
- Scheduled meetings to accommodate directors, complying with notice requirements in accordance with organizations' bylaws.
- Communicated effectively with senior management regarding changes in corporate governance policies or practices.
- Responded promptly to inquiries from directors concerning their duties or responsibilities as well as any issues arising from past decisions taken by them.
- Coordinated logistics related to travel arrangements for members of the Board when necessary.
- Recorded detailed minutes of board meetings, documenting chronology of board actions, elections, and reports.
- Reviewed financial statements prior to submission to the Board at each meeting.
- Conducted research on topics relevant to discussions held during board meetings in order to provide additional insight into key issues being discussed.
- Compiled monthly budget reports detailing expenditures against approved budgets for review by the Board of Directors.
- Monitored deadlines associated with tasks assigned to directors during board meetings.
- Attended all Board meetings and took accurate records of proceedings.
- Prepared correspondence on behalf of the Board of Directors when requested by the Chairman or Executive Director.
- Provided guidance and advice on governance matters to ensure that best practices were followed.
- Facilitated communication between staff members and directors through effective email correspondence.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Coordinated multiple schedules using online calendaring system.
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
Education
Chartered Institute of Procurement And Supply, UK
Stamford , UKMBA - Business Administration
ESAMI/MAASTRICHT SCHOOL OF MANAGEMENT
Arusha, TANZANIA , TANZANIA 01.2002 - 03.2006
Skills
- Project management
- Program management
- Vendor management
- Contract negotiation
- Contract and vendor management
- Budget management
- Budget control
- Financial management
- Financial analysis
- Risk management
- Operations management
- Change management
- Government relations
- E-commerce strategy
- Business strategy
- Market analysis
- Content development
- Workshop delivery
- Coaching and mentoring
- Employee development
- Leadership development
- Visionary leadership
- Strategies and goals
- Problem solving
- Decision making
- Team collaboration
- People management
- Conflict resolution
- Analytical thinking
- Creativity and innovation
- Effective communication
- Verbal and written communication
- Multitasking and organization
- Goal setting
- Process improvement
- Contract and vendor management
- Budget control
- Financial management
- Process improvement
Certification
- Masters of Business Administration Degree with ESAMI AND MAASTRICHT SCHOOL OF MANAGEMENT, 2006, ARUSHA, TANZANIA; * MCIPS, Chartered Institute of Procurement and Supply, Graduate Diploma Level 6, CIPS, UK, Stamford; * DIPLOMA IN EDUCATION with University of Zambia with COSETCO, KITWE, ZAMBIA; *Hon.PHD, BUSINESS ADMINISTRATION with PROCUREMENT & SUPPLY CHAIN MANAGEMENT.
Accomplishments
- FELLOW OF THE ZAMBIA INSTITUTE OF PROCUREMENT AND SUPPLY,ZIPS; * HON. PHD DEGREE, BUSINESS ADMINISTRATION WITH PROCUREMENT & SUPPLY CHAIN MANAGEMENT.
References
References available upon request.
Timeline
Director Research and Capacity Development
Zambia Public Procurement Authority
06.2021 - 05.2026
MANAGER CAPACITY BUILDING
Zambia Public Procurement Authority
01.2013 - 05.2021
DEPUTY BOARD SECRETARY
Zambia Public Procurement Authority
05.2006 - 12.2012
MBA - Business Administration
ESAMI/MAASTRICHT SCHOOL OF MANAGEMENT
01.2002 - 03.2006
Chartered Institute of Procurement And Supply, UK