Kabaso Mwenya
Kalumbila
Summary
Multifaceted Document Control Specialist with over 5 years’ experience supporting major industrial and construction projects through effective document and site administration. Certified and proven in implementing compliant, efficient document workflows across multi-site environments. Adept at coordinating logistics, supporting procurement, and training personnel on document systems by ensuring alignment with regulatory and operational standards. Strong collaborator with site managers, engineers, and subcontractors. Passionate about continuous improvement and contributing to smooth project execution. Seeking to transition into a Senior Site Administrator role, bringing a proactive mindset and operational insight to elevate site performance.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Document Controller
FQM Trident Limited
09.2019 - Current
- Proofread filenames, titles, and submittal details to streamline submittal and avoid rejection
- Enforce the use of standardized forms and templates to achieve uniformity of communications across departments and functions
- Allocate unique document numbers to internal documents and incoming external documents and track in EDMS
- Work with Procurement and Technical Teams to close out tasks
- Responsible for managing the Project Deliverables lists and EDMS
- Assist the various teams in searching and retrieving documents/information in the Systems
- Check the accuracy and completeness of documents to identify deficiencies and recommend corrective actions
- Ensure compliance with safety regulations as outlined in organizational procedures
- Carefully review all documents and reports for completeness and accuracy
- Comply with safety regulations in terms of document control, strictly following all corporate procedures and federal rules
Commercial Officer
First Quantum Minerals
09.2015 - 10.2018
- Liaise between certain departments to implement new improvement plans and changes in inventory management
- Created and updated excel spreadsheets detailing latest information regarding pronto management system for dispatch and receiving
- Identified operational and performance issues and worked with managers to resolve concerns regarding stock movements
- Wrote reports outlining results to facilitate management decision making
- Inspected merchandise for quality and arranged proper display location on Bins and locations
Lodge Manager
Kabelenga Lodge
01.2014 - 01.2015
- Monitor staff performance
- Administered effective Human Resource Management Support
- Set room rates and approved budgets and expenditures
- General lodge Management; planning, organizing and co-ordination
- Hired and trained new employees, demonstrating best methods for serving clients and guests
- Established internal databases and record management systems to ensure accuracy and integrity of all documentation and data
- Handled guest complaints and offered complimentary services to maintain high guest satisfaction rates
- Cultivated long-lasting relationships with outside vendors including florists and restaurants so that guests could secure valuable deals on services and meals
Human Resource Administrator
Top One Security
01.2012 - 01.2014
- Reviewed job applications to identify, vet and recommend optimal candidates
- Collaborated with legal and compliance teams to review paperwork, intake feedback and ensure viability of available information for new training processes
- Managed benefits enrollment by answering questions and aiding employees with login details
- Prepared all human resource documentation, including new hire letters, employee contracts and corporate policies
- Communicated with potential hires to provide clarity on expected tasks, compensation and policies
- Handled on-boarding process for newly hired employees, which included distribution of all paperwork
Sales and Marketing Executive
Chankwakwa Foods Limited
01.2009 - 01.2012
- Cultivated and maintained strategic alliances with key partners and vendors
- Performed competitive analyses and adjusted sales and marketing strategies accordingly
- Developed positive, performance-based internal sales and marketing culture to include mentoring staff
- Worked closely with all product development departments to create and maintain marketing materials for sales presentations and client meetings
- Captured new customers by optimizing business strategies and launching products to diversify offerings
- Enhanced profitability to achieve marketing objectives and drive productivity and growth from concept to implementation
Education
GENERIC MBA - Master's Degree in Busine Administration
University of Zambia
04.2024
Bachelor of Arts - Bachelor's in Human Resources Management
Northrise University
01.2018
Advanced Diploma - Attained a Bachelor’s Degree in Human resources Management
Evelyn Hone College
01.2007
GED - General School Certificate
Chikola High School
01.2003
Skills
- Knowledge of SharePoint
- Document lifecycle comprehension
- Confidentiality
- Superior time management
- Resourcefulness
- Compliance awareness
- High-Level communication
- Exceptional administration skills
- Stakeholder engagement
- PRONTO
- HRIS applications proficient
- Customer Service
- Sage HR
- Recruitment
- Information technology literacy
Certification
Certified Document Controller, Consepsys
Affiliations
Zambia Institute of Human Resources Management (ZIHRM), Member
Languages
English
Personal Information
Driving License: C
Timeline
Document Controller
FQM Trident Limited
09.2019 - Current
Commercial Officer
First Quantum Minerals
09.2015 - 10.2018
Lodge Manager
Kabelenga Lodge
01.2014 - 01.2015
Human Resource Administrator
Top One Security
01.2012 - 01.2014
Sales and Marketing Executive
Chankwakwa Foods Limited
01.2009 - 01.2012
Bachelor of Arts - Bachelor's in Human Resources Management
Northrise University
Advanced Diploma - Attained a Bachelor’s Degree in Human resources Management
Evelyn Hone College
GED - General School Certificate
Chikola High School
GENERIC MBA - Master's Degree in Busine Administration
University of Zambia
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