Summary
Overview
Work History
Education
Skills
Accomplishments
Additional Information
Languages
Timeline
AdministrativeAssistant
Karen Malambo

Karen Malambo

Lusaka

Summary

Dynamic Administrative Assistant with a proven track record at the National Assembly, National Guidance and Religious Affairs, Ministry of Small and Medium Enterprise Development and Green Economy and Environment adept at enhancing Administrative work such as communication and collaboration across departments. Taking dictation and typewriting. Report writing and interview assistant is one of the skills regarded. Skilled in documentation preparation and maintaining confidentiality. Acquainted with word, excel among others and i optimize executive schedules and travel arrangements. Ensuring efficiency and effectiveness in all operations.

Overview

28
28
years of professional experience

Work History

Administrative Assistant

Ministry of Green Economy and Environment
01.2025 - Current
  • Took dictation and transcribed
  • Assists in scheduling appointments and managing calendars for departmental staff.
  • Coordinates logistics for meetings, including venue selection and resource allocation.
  • Maintains accurate records and files to ensure compliance with organizational standards.
  • Supports preparation of reports and presentations for internal and external stakeholders.

Administrative Assistant

Ministry of Small and Medium Enterprise Development
01.2025 - 07.2025
  • Managed communication across departments, streamlining information flow and enhancing collaboration.


  • Took dictation and transcribed
  • Prepared meeting agendas and minutes, facilitating effective follow-up on action items.
  • Developed and maintained filing systems, improving document retrieval and organization.
  • Prepaired meeting agendas and minutes, facilitating effective follow-up on action items.
  • Organized travel arrangements for executives, optimizing itineraries for cost-effectiveness and convenience.
  • Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
  • Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.

Personal Secretary

National Assembly of Zambia
04.1998 - 01.2015
  • Managed daily schedules, coordinating appointments and meetings for executives.
  • Prepared and distributed meeting agendas, ensuring all participants were informed.
  • Organized travel arrangements, optimizing itineraries for efficiency.
  • Maintained confidential files and records with a focus on accuracy and security.
  • Took dictation and transcribed

Education

Bachelor of Arts - Development Studies

Zambia Open University (ZAOU)
Lusaka
12-2025

Skills

  • Fast typing speed
  • Work independently
  • Documentation preparation
  • Excellent grammar

Accomplishments

  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Achieved efficient results by completing tasks with accuracy and efficiency.
  • Achieved timely end goals through effectiveness, accuracy with less supervision .
  • Collaborated with team of an number of colleagues affiliated to the work in the development of any team work.
  • Documented and resolved issues of Parliamentary Reforms during my Management Studieswhich added to Library Information on Parliamentary Reforms.

Additional Information

I possess strong communication skills, organizational abilities, adaptability, and professionalism to effectively attain end goals. I work with less supervision and self oriented. I easily adapt to new environments and ready to learn new ideas.

Languages

English
Professional Working

Timeline

Administrative Assistant

Ministry of Green Economy and Environment
01.2025 - Current

Administrative Assistant

Ministry of Small and Medium Enterprise Development
01.2025 - 07.2025

Personal Secretary

National Assembly of Zambia
04.1998 - 01.2015

Bachelor of Arts - Development Studies

Zambia Open University (ZAOU)
Karen Malambo