LILIAN MUDENDA

HR Operations

• Recruiting and interviewing potential applicants on experience, skills, and education.
• Drawing up plans for future personnel hiring procedures and goals.
• Performing administrative tasks.
• Overseeing employee health and safety procedures.
• Organizing and managing new employee orientation, on-boarding, and training programs.
• Updating job requirements when needed
• Contacting applicants references.
• Performing criminal background checks required by company.
• Support in the management of employee records and contracts.

Health and Safety

• Recruiting and interviewing potential applicants on experience, skills, and education.
• Ensure that all health and safety measures are implemented, communicated and monitored.
• Manage and coordinate appropriate training
• Ensure that the Office premises comply with legislative requirements.

Office Procurement and Asset Management

• Participate in the negotiation and procurement of office services and supplies in line with the procurement policy and processes, receive deliveries from suppliers and keep accurate records.
• Maintain the office store and ensure proper supply of stationery stock, office supplies for office use.
• Negotiate and manage procurement of office services, suppliers and premises contracts for the office.

Financial Administration

• Ensure accuracy of invoices before handing them over to Finance for payment.
• Compile relevant supporting documents relating to the processing and payment of supplier invoices.
• Liaise with Finance on supplier’s payment, statement reconciliations and handle any queries/complaints.
• Reconcile supplier statements Support in the monthly reconciliation of invoices from suppliers/service providers for the office with supplier statements and follow-up on irregularities.
• Perform other relevant duties as assigned (of a similar nature or related and in the interest of the organization).

Travel and Visitor Management

• Provide logistics support to workshops and office meetings by assisting with catering arrangements.
• Collaborate with the cleaning service provider to ensure cleanliness and fumigation of the office.
• Establish a travel management system to track travel trends, reporting, staff movement and cost management.
• Ensure that meetings rooms are set up / prepared for functions and meetings when required.