Lwando M'sichili

· Developing disciplinary procedures and policies to ensure compliance with applicable Labour Laws

· Coordinating the recruitment process (planning, sourcing, screening, assessment and selection)

· Coordinate and Facilitate the adherence to the Covid-19 company policy.

· Employee Relations Management

· Orientation and On boarding of new employees

· Coordinate annual departmental Performance Management

· Formulate and management of quarterly HR Budgets

· Records Management; Ensuring all employee files are up to date both hard copy and electronic copies

· Corporate wellness and Health and Safety

· HR management Information (weekly and monthly report)

· Maintain and update HRIS systems

· Draw up Quarterly HR Board Submissions; Turnover, Engagements, Employee welfare

· Prepare all HR weekly reports

· Prepare all Human Capital and BOZ monthly reports

· Coordinate and monitor all leave management (General staff and Management)

· Prepare and monitor contracts (Permanent employees and fixed term contractual employees)

· Talent Management and succession planning

· Monthly Payroll Administration

· Coordinate and administer the company’s medical scheme, track ongoing budgets and share monthly reports with Finance and the Executive Management

· Coordinating exit management

• Forecasted expected personnel demands and developed forward-thinking approaches to achieve objectives
• Assess and align compensation packages to market to attract highly qualified applicants for organizational vacancies
• Promote employee buy-in of organizational objectives by conducting orientations of new team members
• Devise hiring and recruitment policies for 300+ employee company
• Create organisational filing systems for records, correspondence and administration
• Collaborate with legal and compliance teams to review paperwork, obtain feedback and procure available information for new training processes
• Utilise compliance tools, corrective actions and identification of deficiencies to mitigate audit risks

• Processed disciplinary documents, arranged for case hearings and minutes taking
• Initiated disciplinary action on all absentees and non-compliant employees where applicable
• Enhanced good industrial relations by having regular meetings with employee representatives
• Supported setting up of employee forums and other necessary employee communication channels
• Provided advice and supported line managers on all disciplinary cases
• Assisted with implementation of employee relation process, including training and coaching
• Administrated and distributed reports as required (sick leave, Days off, Workers Committee Activities)
• Prepared and submitted monthly ER reports that included; labour turnover, absenteeism, sick leave, annual leave, etc.
• Managed and maintained all IR data
• Responsible for controlling expenditure within budget constraints
• Organized and conducted HR clinics
• Administered company’s medical scheme, track ongoing budgets and share monthly reports with Finance and Corporate affairs director.
• Provided advice and supported to line managers on employee relations management
• Assisted with recruitment planning, sourcing, screening, assessment and selection process
• Added new employees to our payroll system, and prepared payroll every month
• Checked team registers for completeness and distribute as required
• Completed weekly manpower reports reflecting planned labour strength vs actual labour strength
• Updated and maintained HR information system and insure data integrity
• Administrated and scheduled leave rosters
• Assisted in development, attraction and retention strategies to meet business objectives
• Responsible of renewing contracts and monitoring contract expiring dates for more than 500 employees
• Coordinated and arranged for company’s Health and Wellness Activities
• Conducted and documented fire drills
• Processed new hires, transfers and separations
• Reduced grievances and arbitration needs by educating frontline managers on techniques for enhancing interactions between labour and leadership
• Documented and updated job descriptions as well as implemented wage surveys
• Designed and implemented orientation programs for new employees, covering job responsibilities, policies, procedures and policies
• Conducted thorough investigations of employee activities to identify and target operational and behavioural discrepancies
• Delivered team member services and customized employee programs focused on optimizing labour relations and communications
• Promoted employee welfare by maintaining proper protocols throughout investigations and disciplinary procedures
• Mediated discussions between employer and employee representatives in attempt to reconcile differences

· Setting up Human Resources Department

· Develop company’s first standardized disciplinary policies.

· Draw up employment contracts.

· Registration of employees with Napsa and NHIMA.

· Providing guidance on Records Management

• Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency
• Coordinated implementation of people-related services, policies and programs through departmental staff

• · Strategically coordinated all employee related issues regarding employee investigations, absence issues, counselling, grievance and discipline etc.
• · Facilitated development of company polices on HR and administration systems
• · Supervised support staff ensuring satisfactory performance
• · Serviced associates to promotes their interests and brings value
• · Maintained effective communication lines with company clients
• · Coordinated recruitment and selection procedures & delivered induction/on-boarding training;
• · Assisted in maintaining job descriptions;
• · Evaluated competencies & training needs for all employees;
• · Managed and reviewed training budget;
• · Provided comprehensive high-quality customer focused HR support across broad range of HR activities.
• · Managed company's administration team to ensure effective and conducive working environment for employees
• Monitored and updated employee database and managed scheduling for team
• Standardized office structures and processes to promote collaboration and increased performance
• Improved operations through schedule management of board meetings, travel itineraries and agenda plans
• Managed team petty cash, purchase orders and account transactions
• Monitored and evaluated personnel performance to complete annual reviews, recommend advancement or address productivity concerns
• Drafted and distributed invoices for outstanding payments
• Administered yearly budget to manage office requirements such as service contracts, postage costs and supply replenishment
• Drove workflow improvements by streamlining processes

· Analyzed and interpreted data using SPSS

· Assisted with report writing

· Assisted HR department in conducting recruitment of researchers

· Carried out training needs assessments

· Coordinated in house training needs

• Led research team of 5+ on various projects and successfully met all key milestones
• Streamlined research processes to meet tight deadlines for multiple projects
• Collaborated with leadership team to identify relevant questions and determine best methods of collection
• Gathered and organized information for research purposes
• Created product development proposals both technical and financial