MAYAMIKO MPHONGOLO
Lusaka,Zambia
Summary
Strategic Procurement Specialist with expertise in end-to-end procurement and supplier relationship management. Experienced in contract administration, procurement planning, and bid evaluation. Skilled in cost analysis, procurement compliance, and logistics coordination. Focused on optimising procurement processes to drive organisational efficiency and support business objectives.
Overview
11
11
years of professional experience
8
8
years of post-secondary education
1
1
Certification
Work history
Procurement Assistant
Project Concern Zambia
LUSAKA, ZAMBIA
2024.03 - Current
- Managing and processing purchase orders from requisition to delivery, ensuring compliance with organizational procurement procedures and policies.
- Sourcing quotations from suppliers, analysing pricing information, and supporting supplier evaluation and selection processes.
- Negotiated with suppliers to secure competitive pricing and favourable commercial terms, ensuring quality and delivery standards were upheld.
- Managed supplier relationships to enhance delivery performance and address procurement-related issues.
- Supporting the Procurement Manager in reviewing procurement documentation and ensuring compliance with organizational and donor requirements.
- Maintaining accurate procurement records and supporting successful internal and external audits; ensuring adherence to procurement policies and standard operating procedures.
- Maintaining procurement records and document registers, ensuring accurate filing of RFQs, RFPs, purchase orders, bids, and supporting documentation.
- Managing procurement trackers and e-filing systems to monitor procurement activities and maintain audit-ready records.
- Processing and tracking invoices, accruals, and procurement-related payments while coordinating with the Finance team.
- Monitoring inventory levels and coordinating the procurement of office supplies to support daily operations.
- Coordinated staff accommodation bookings and tracked supplier payments, supporting seamless administrative operations.
- Maintaining an updated supplier, ZRA LPO, and procurement tracking databases to support effective reporting and monitoring.
Procurement Consultant
Project Concern Zambia
2023.01 - 2024.03
- Sourced and evaluated supplier quotations to facilitate cost-effective procurement decisions.
- Negotiated with suppliers to maintain service continuity and support timely payment processing.
- Coordinated with vendors to ensure timely delivery of goods and services, effectively resolving procurement-related issues.
- Managed and processed purchase orders from requisition to delivery, ensuring compliance with organizational procurement procedures and policies.
- Tracked open purchase orders, monitored delivery schedules, and maintained accurate procurement trackers.
- Maintained complete, accurate, and audit-ready procurement records in line with organizational policies.
- Prepared monthly procurement and contract performance reports for senior management.
- Assisted with procurement activities across multiple locations, ensuring adherence to procurement policies and operational requirements.
- Monitored inventory levels and coordinated the procurement of office supplies to support daily operations.
- Coordinated staff accommodation bookings and tracked supplier payments to support administrative operations.
Assistant Procurement Officer
Eastern Water & Sanitation Company
2022.03 - 2022.06
- Facilitated procurement of goods, works, and services in compliance with public procurement regulations and organisational policies.
- Prepared purchase requisitions, requests for quotations (RFQs), bid documents, and other procurement documentation.
- Evaluated supplier quotations and bid submissions, collaborating with senior procurement staff to ensure thorough assessment.
- Conducted market research and sourced suppliers to identify qualified vendors and secure competitive quotations.
- Monitored the delivery of goods and services and followed up with suppliers to ensure timely fulfilment of purchase orders.
- Assisted in preparing Local Purchase Orders (LPOs) and tracking procurement activities from requisition to delivery.
- Maintained procurement records, supplier files, and contract documentation to ensure compliance and audit readiness.
- Assisted in contract administration, supplier communication, and resolving procurement-related queries.
- Collaborated with user departments to clarify procurement requirements and support timely service delivery.
- Supported inventory monitoring and stock replenishment to ensure the availability of essential supplies.
Receptionist
CMB Solutions Limited
Lusaka
2015.12 - 2016.06
- Welcomed and assisted visitors, promoting professional client and stakeholder engagement.
- Managed incoming calls, directing communication to relevant departments for effective internal coordination.
- Scheduled appointments and coordinated office calendars to support effective time and resource management.
- Provided front-office administrative support, facilitating smooth daily office operations.
- Supported general administrative and clerical duties to enhance overall office efficiency.
- Handled incoming and outgoing mail and maintained proper filing of office correspondence.
Education
Bachelor of Science - Purchasing & Supply (ZAQA Validation Certificate Issued and Verifiable)
The Copperbelt University
Zambia 2016.08 - 2021.04
GCSEs - (ZAQA Validation Certificate Issued & Verifiable)
ST MARGRETS GIRLS SECONDARY SCHOOL
ZAMBIA 2012.01 - 2014.12
Skills
- End-to-End Procurement
- Strategic Sourcing
- Supplier Relationship Management
- Contract Administration
- Purchase Order Management
- Procurement Planning
- Procurement Compliance
- Tender management
- Cost analysis
- Inventory & Logistics Coordination
- Stakeholder Management
- Computer Proficiency
- Time management
- Procurement records
Affiliations
Zambia Institute of purchasing and Supply (ZIPS)- Affiliate Member
Certification
- Member of Zambia Institue of Purchasing and Supply (008076)
- ZAQA
References
References available upon request.
Rferences
- Chipego Jule- Health Informatics Officer, Project Concern Zambia | cjule@pcz.org.zm
- Lourain Mwiya – Compliance and Procurement Officer, Project Concern Zambia | lmwiya@pcz.org.zm
- Mwansa Andala- Executive Assistant, Project Concern Zambia | mandala@pcz.org.zm
- Gloria Chabu- head of Procurement, Eastern Water and Sanitation Company Ltd | gloria.chabu@ewsc.co.zm
Timeline
Procurement Assistant
Project Concern Zambia
2024.03 - Current
Procurement Consultant
Project Concern Zambia
2023.01 - 2024.03
Assistant Procurement Officer
Eastern Water & Sanitation Company
2022.03 - 2022.06
Bachelor of Science - Purchasing & Supply (ZAQA Validation Certificate Issued and Verifiable)
The Copperbelt University
2016.08 - 2021.04
Receptionist
CMB Solutions Limited
2015.12 - 2016.06
GCSEs - (ZAQA Validation Certificate Issued & Verifiable)
ST MARGRETS GIRLS SECONDARY SCHOOL
2012.01 - 2014.12