Mwakamui Mutukwa
Lusaka,Lusaka
Summary
A trained, skilled, and experienced human resource management professional with over six (6) years' work experience in recruitment, selection, employee relations performance appraisal, training and development, procurement, and administration. Endowed with exceptional and unique personal and professional attributes that render an effective team member, resourceful and yielder of results.
Overview
13
13
years of professional experience
13
13
years of post-secondary education
1
1
Certification
Work History
Senior Administrative Assistant
PATH
Lusaka, Lusaka
02.2017 - Current
- Provide staff induction and/or onboarding support to new employees
- Facilitating job adverts in news papers and social media platforms as per USAID standard.
- Organizing and facilitating IDs for new staff
- Monitoring contract expiry dates and issuing notification to management and staff
- Providing clerical needs of employees, including administrative support, file management and stationery supplies.
- Monitoring stock levels of office supplies and functionality of equipment and issuing reorders or repairing requisitions
- Scheduling and confirming appointments for entire management team.
- Assist with tracking leave days of all the employee on the PAMO and PAMO Plus project at PATH
- Welcome new employees, guests, and other stakeholders in upbeat and friendly manner.
- Process procurement requisitions, expense reports and invoices.
- Manage office inventories, restocking supplies and placing purchase orders to maintain adequate stock levels.
- Maintain detailed administration and office procedures to improve accuracy and efficiency.
- Organize project events, meetings and conferences.
- Facilitate medical checks of new staff
- Oversee all local and international travel and accommodation logistics, as well as administer events coordination support
- Provide input in expense reconciliations by ensuring that post-travel expenses and invoices are timely and adequately retired
- Ensure that office equipment such as telephone, scanner, copiers, and internet are maintained in proper working condition by proactively monitoring functionality and initiating servicing or repair
- Provide support as the project point person for email, and other correspondences, and ensure that designated personnel are informed and consulted for specialized technical responses
- Actively liaise with the procurement team to highlight activity implementation and budgets, and advance smooth flow of operations
- Oversee and manage utility bills such as telephone, internet, rent, water, electricity by proactively keeping track and liaising with operations, procurement and finance teams to ensure timely settlements
Recruiting Coordinator
PATH
Lusaka, Lusaka Province
07.2016 - 01.2017
- Provided prime support ensuring smooth flow of interviews by actively scheduling interviews, communicating to the interview panel team and candidates
- Proactively managed interview schedule using Microsoft Outlook and silk road application tracking system
- Effectively managed candidate's shortlisting by utilizing SharePoint and Silk Road Applicant Tracking System to promote defensive hiring
- Set up interview rooms and candidates profiles.
- Ensured that invited candidates were adequately communicated to. Constantly communicated with job applicants and provided feedback on the recruitment and selection process' stages
- Scheduled virtual meetings involving candidates from Zambia, Malawi, South Africa and Madagascar.
- Effectively coordinated online interviews by providing Skype addresses and zoom, a backup calling in line, and provided laptops to candidates for use when necessary.
- Provided support in recommending suitable solutions for Skype calls, zoom, teams, video conferencing or conference lines to ensure attainment of desired objectives
- Supported setting up of virtual meetings equipment and ensured pre-testing of equipment to ensure quality experience
- Provided support drafting job announcements, proofreading and developing job requisitions .
- Played key role in ensuring that recruitment forms are adequately completed by capturing information from candidates, recruiters as well as the interview team
- Conducted phone interviews with the candidates.
- Conducted reference checks and ensured that findings were timely produced and documented for decision-making.
- Prepared and issued employment offers and contracts
- Monitored contract expiry dates and issued notification letters to management, and staff.
- Provided staff induction/ onboarding support
- Organize IDs for new staff.
Clerk - Human Resources
Bank of Zambia
Lusaka, Lusaka
06.2014 - 08.2014
- Promoted smooth operation by facilitating trade union membership in line with set objectives
- Played a vital role in preparing staff health and safety schemes and ensured they were accurate and timely produced
- Facilitated quality staff travels and ensured professional experience by proactively managing itineraries, flight bookings and accommodation.
- Prepared accounts reconciliation of staff medical and canteen bills for quick resolution and possible payment.
- Promoted effective human resource record keeping by playing a key role in ensuring proper record maintenance.
- Supported and monitored overall employee welfare activities (Human Resource Department).
Temp - Human Resource Officer
Bank of Zambia
Lusaka, Lusaka
08.2011 - 02.2012
- Provided quality data entry support.
- Provided shortlisting support by analyzing and reviewing candidate's qualification in line with a job requirements or job descriptions
- Provided effective record management support
- Provided input in organizing trainings and ensure that set objectives were met
- Actively compiled reports on staff members returning from workshops, seminars, short courses, and conferences
- Maintained a training and development database and ensured it was up to date
- Provided support in drafting nomination letters on behalf of employees going for training or workshops
- Processed training payments and ensured that adequate documentation was attached
- Processed subscriptions and membership fees of staff to respective professional bodies
- Supported capacity building by coordinating training programs in line with training needs analysis results.
Human Resources Intern
Ministry of Health
Mazabuka, Southern Province
01.2010 - 03.2010
Education
Master's degree Of Arts - Human Resource Management
University of Lusaka
Zambia 02.2020 - 04.2022
Bachelors' Degree - Human Resource Management
Mulungushi University
Lusaka, Lusaka Province, Zambia 08.2012 - 10.2015
Diploma - Human Resource Management
Evelyn Hone College
Lusaka, Lusaka Province 01.2008 - 12.2010
12 certificate - GCE
Mazabuka Girls High School
Mazabuka, Southern Province 01.2002 - 11.2006
Skills
- Interpersonal skills
- Good communication skills
- Team player
- Hardworking
- Self-Motivated
- Result oriented
- Highly organized
- Administrative skills
- Quality conscious person
- Rigorous
- Dynamic and précised
- High sense of confidentiality
- High level of integrity
- Strong analytical skills
- Determined
- Punctual
- Reliable
- Computer literate
- Proficient with MS Office applications, HRM Application Tracking Systems (ATS)
- Professional
Accomplishments
- Managed and coordinated the entire recruitment process for southern Africa at PATH and Bank of Zambia
- Effectively completed recruitment and selection of ten thousand plus applicants of about 10 positions within two months at Bank of Zambia
- Successfully and effectively coordinated the entire projects' procurements, transportation, staff travel and logistics at PATH.
- Recognized and Awarded a PATH vision award in 2018
- Recognized and awarded best graduating student in Human Resource Management at Mulungushi University's 7th Graduation ceremony by Airtel Zambia, ZANACO PLC and Mulungushi University.
Affiliations
Member of Zambia Institute of Human Resources Management
Languages
English
Fluent
Certification
Certificate: USAID Rules and regulations in grants and cooperative agreements by Humentum - 2022
Certificate: Project administrator (PADM) by PATH - 2018
Certificate: Basic Computer skills by Teveta - 2007
References
Mr. Chansa Katongo
Director Finance and Operations ,
PATH
Lusaka
Supervisor
Cell: 0955 763547
Email: ckatongo@path.org
Mr. Evans Mayuni
Assistant Director - Shared Services & Employee Relations
Bank of Zambia.
Supervisor
P.O. Box 30080
Lusaka
Cell: 0977 800589
Josia Kafila
Regional HR Business Partner, Lusaka, Zambia
PATH
Cell: +260 976 299877/+260 966 713209
Email : jkafila@path.org
Timeline
Master's degree Of Arts - Human Resource Management
University of Lusaka
02.2020 - 04.2022
Senior Administrative Assistant
PATH
02.2017 - Current
Recruiting Coordinator
PATH
07.2016 - 01.2017
Clerk - Human Resources
Bank of Zambia
06.2014 - 08.2014
Bachelors' Degree - Human Resource Management
Mulungushi University
08.2012 - 10.2015
Temp - Human Resource Officer
Bank of Zambia
08.2011 - 02.2012
Human Resources Intern
Ministry of Health
01.2010 - 03.2010
Diploma - Human Resource Management
Evelyn Hone College
01.2008 - 12.2010
12 certificate - GCE
Mazabuka Girls High School
01.2002 - 11.2006
Certificate: USAID Rules and regulations in grants and cooperative agreements by Humentum - 2022
Certificate: Project administrator (PADM) by PATH - 2018
Certificate: Basic Computer skills by Teveta - 2007
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