Summary
Overview
Work History
Education
Skills
Languages
References
Timeline
Generic

Mwangala Chitete Chibbabbuka

Lusaka

Summary

Experienced and proactive project management professional offering more than 10 years of progressive experience in leading and managing development and public health efforts in Zambia for projects funded by PEPFAR (USAID, CDC & DOD) DFID and Global Fund. Previously, managed up to USD 32.9 million multi-year complex USAID funded orphans and vulnerable children program covering Lusaka, Copperbelt, North Western Provinces and supervised teams of over 80+ staff and provided oversight to over 84 sub-awardees and supported over 100,000 orphans and vulnerable children in comprehensive case management (education, health, child protection and economic strengthening), 6,000 children/adolescents living with HIV with treatment and care, 450 adolescent/ youth clubs. I also managed and led a USD 1. 8 million USAID/DFID funded Gender Based Violence Survivor Support project in successfully establishing six GBV One Stop Centers in six districts of four provinces in Zambia, that supported over 31,000 survivors of GBV. I participated in domestication and adaptation of the evidence-based programs such as the Families Matter! Program, including the dual gender No Means No program, Faith Matters etc. in Zambia. I participated in the development of the National Child Safeguarding Framework in Zambia as a member of the steering committee. I conducted gender research work in Tanzania focusing on gender equality and equity practices and policies in academic recruitment, promotion and leadership appointment and in Ireland on progressive taxation systems with a strong gender lens focusing on Malawi, Uganda and Honduras. I currently serve as the head of programs and part of the senior management team at Expanded Church Response.

Overview

16
16
years of professional experience

Work History

Programs Manager

Expanded Church Response
Lusaka
10.2021 - Current
  • Provide oversight to the program management of currently three project - CDC funded Determined, Resilient, Empowered, AIDS-free, Mentored and Safe (DREAMS) program on the Advancing Direct Service Delivery for Vulnerable and Adolescent populations for National HIV Epidemic Control and Equity (ADVANCE) project; the COVID-19 Delivery Support (CDS) Global Alliance for Vaccines and Immunization (GAVI) Project and Fund Accelerating towards Epidemic Control (ATEC) II
  • Provide leadership and strategic direction for the design of strategic frameworks and plans, including the development of resource mobilization strategies to optimize the impact of programming interventions in line with ECR strategic priorities.
  • Lead high-quality project design with innovative approaches that incorporate project management standards and MEAL methods, appropriate to the scope, context, and technical requirements of projects; Contribute to the complete rollout and consistent usage of project management standards.
  • Lead planning of activities across projects to ensure integration and efficiency in implementation.
  • Manage team dynamics and staff well-being; Provide coaching and mentoring to project teams; Strategically tailor individual development plans and complete performance assessments for direct reports.
  • Contribute to developing staffing plans for projects and to the recruitment process of project staff.
  • Lead the identification, assessment and strengthening of appropriate partnerships. Represent and promote ECR.
  • Ensure technical assistance and capacity strengthening for project teams and partners in project management standards and related MEAL. Identify training opportunities, develop training curricula, and deliver trainings.
  • Provide oversight to the day-to-day operations, including administrative and stakeholder/partner relationship management.
  • Generate and deliver reports, program review presentations and other program status updates.
  • Provide guidance and support to team members in order to achieve targets within defined deadlines.
  • Oversee projects compliance with donor requirements and regulations
  • Manage program budgets and timelines, ensuring projects stay on track and within allocated resources.

Project Communication Manager

Expanded Church Response
Lusaka
01.2021 - 09.2021
  • Led the the development and implementation of a comprehensive communications strategy to increase public awareness of the organization's mission and activities.
  • Provided technical support in designing and managing organization and project events,
  • Led the process of documenting success stories, drafted and reviewed technical briefs, newsletters, brochures, leaflets, adverts, case studies, press releases, articles, quarterly, semiannual and annual project and organizational reports
  • Developed and updated project fact sheets
  • Effectively communicated the project's performance internally and to the external world using various platforms including social media.
  • Developed and maintained organization corporate image and identity using logos and signage.
  • Ensured compliance with all applicable regulations related to communication activities.
  • Coordinated positive media interviews and events sponsorships.
  • Identified target audience and developed optimized communication plans to engage and interest individuals.
  • Established and maintained working relationships with clients, donors,government, officials and media representatives.
  • Drafted speeches for organization executives and arranged interviews and other forms of contact.
  • Assisted in developing strategies for engaging stakeholders through digital channels.
  • Acted as a “deputy” to the Project Director and provided additional assistance when required to support any activity of the project team and acted in her place whenever needed
  • Ensured that projects were delivered smoothly and in time, acted as Project Manager and ensured that all parties involved in the delivery of the projects worked effectively together and all project management paperwork was completed and well communicated.

Chief of Party (Project Director)

Expanded Church Response
Lusaka
11.2017 - 12.2020
  • Provided strategic leadership to the PEPFAR/USAID Zambia Family Activity (ZAMFAM award US$ 32 Million Plus).
  • Provided technical guidance to Project Staff in planning, implementation, reporting, monitoring, and quality improvement for all core activities (Education, Child Protection, Health and Economic Strengthening) of the ZAMFAM Cooperative Agreement.
  • Provided oversight to the day-to-day operations, including financial and budgetary oversight.
  • Deployed staff and financial resources to achieve project targets.
  • Management of over 84 sub awardees.
  • Principal representative of the ZAMFAM project to USAID.
  • Coordinated with internal departments to ensure compliance with project requirements and USG regulations.
  • Supervised project schedules to make sure that key milestones were being met at every phase.
  • Developed and executed project plans, budgets, and timelines.
  • Facilitated resolution of conflicts among members of cross-functional teams.
  • Identified opportunities for cost savings through streamlining processes or reducing overhead costs associated with projects.
  • Prepared detailed reports summarizing project activities and results for upper management.
  • Produced thorough, accurate and timely reports of project activities.
  • Established processes for successful cross-functional communication between teams.
  • Maintained and managed partner and stakeholder relationships with key stakeholders throughout the duration of project.
  • Conferred with project personnel to identify and resolve problems.
  • Provided oversight of technical staff assigned to projects and monitored progress against established milestones.
  • Prepared briefs on projects and strategies for internal and external parties.
  • Conducted regular meetings to review progress, address any potential risks or issues, and assess team performance.

Deputy Chief of Party (Deputy Project Director)

Expanded Church Response
Lusaka
01.2017 - 10.2017
  • Provided leadership and ensured provision of technical quality of service to Orphans and Vulnerable Children on the USAID funded Zambia Family Activity.
  • Led the development and execution of community action plans and monitored the implementation of the work plans.
  • Worked with the Chief of Party (Project Director) to facilitate operational capacity building initiatives and directly facilitate technical capacity building of sub awardees and program staff.
  • Ensured collaboration and coordination with government line ministries and other key partners.
  • Represented the organization as necessary at national and regional level technical meetings
  • Developed and managed budget project budgets.
  • Recruited, interviewed and selected employees to fill vacant roles.
  • Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various organization programs.
  • Supervised staff in day-to-day operations.
  • Ensured compliance with all applicable laws, USG regulations and organization policies
  • Discussed job performance problems with employees, identifying causes and issues to find solutions.
  • Mentored and coached employees by motivating and providing constructive feedback.
  • Developed work schedules according to budgets and workloads, covering priority tasks.
  • Identified project needs by reviewing project objectives and schedules.
  • Conducted quarterly project meetings with sub awardees and stakeholders to ensure progress and identify issues.
  • Supervised project schedules to make sure that key milestones were being met at every phase.
  • Submitted budget estimates, progress reports and cost tracking reports.
  • Oversaw planning, scheduling, coordination, and integration of activities in support of the project objectives.
  • Advised senior management on potential changes necessary for successful completion of projects.
  • Developed and implemented strategies for managing risks associated with the project.
  • Created detailed reports outlining key performance indicators related to the project's success rate.
  • Analyzed M & E data and other project source data to determine trends or patterns in order to inform decision-making processes.
  • Managed a team of technical staff responsible for various aspects of the project.
  • Produced thorough, accurate and timely reports of project activities.
  • Monitored budgeting and allocated resources to ensure successful completion of tasks on time and within budget.
  • Led staff meetings to address issues and drive improvements.

Project Manager

Expanded Church Response
Lusaka
04.2016 - 12.2016
  • Provided leadership to the program management of the USAID funded -Determined Resilient Empowered AIDS-free Mentored Safe (DREAMS) Initiative and Gender Based Violence Survivor Support (GBVSS).
  • Developed strategies and prevention interventions for Adolescents Girls and Young women.
  • Provided technical and programmatic support to six (6) GBV One Stop Center.
  • Worked with communities to decide on targets and directed the development and execution of action plans and monitored the implementation of the work plans.
  • Supported the Chief Of Party /Executive Director to facilitate operational capacity building initiatives.
  • Facilitated technical capacity building of staff.
  • Supported coordination with local government and other key partners.
  • Directed and supervised Project Coordinators, Consultants under the DREAMS Initiative and the GBVSS One Stop Center Staff.
  • Communicated effectively with project staff and stakeholders to ensure project goals are met on time and within budget.
  • Developed solutions to project risks and issues, meeting quality and timeline goals and objectives.
  • Conducted regular status meetings with internal teams and external partners to track progress against established milestones.
  • Submitted budget estimates, progress reports and cost tracking reports.
  • Created project status presentations for delivery to donors, partners, stakeholders and project staff,
  • Collaborated closely with senior management on long-term strategic planning initiatives related to projects in development or execution stages.
  • Forecasted, scheduled and monitored project timelines, personnel performance, and cost efficiency.
  • Monitored progress of each project to ensure timely delivery of deliverables in accordance with established quality standards.
  • Actively sought out feedback from stakeholders throughout the duration of a project in order to identify areas needing improvement or adjustment.
  • Ensured compliance with applicable laws, regulations, policies and procedures throughout the life cycle of each project.
  • Produced thorough, accurate and timely reports of project activities.
  • Conducted periodic monitoring visits to project sites for quality and progress.
  • Analyzed data from various sources such as surveys, interviews, focus groups. to inform decision-making related to projects.
  • Led meetings with internal team members, consultants and stakeholders.

Researcher

Dar es Salaam University College of Education (DUCE)
Dar es Salaam
05.2015 - 08.2015
  • Conducted a research using qualitative and quantitative methods on gender equality practices in academic recruitment, promotion and leadership appointment at DUCE.
  • Performed qualitative interviews with research participants to understand the needs of the target population.
  • Collaborated with other researchers both in-person and virtually.
  • Identified relevant questions and determined best methods of data collection.
  • Compiled comprehensive reports summarizing key findings from multiple sources of information.
  • Analyzed qualitative and quantitative data using data analysis tools such SSPS, STATA, to identify and validate research conclusions.
  • Conducted literature reviews and synthesized research to identify gaps in knowledge and inform project objectives.
  • Evaluated existing policies and practices related to research topic
  • Developed data collection tools, collected data, analyzed data and prepared reports for a variety of audiance.
  • Organized data in logical ways to enable efficient analysis and effective communication of findings.
  • Organized and conducted focus group discussions on specific topics
  • Completed day-to-day duties accurately and efficiently.
  • Maintained updated knowledge through continuing education and advanced training.

Research Assistant

Trócaire
Maynooth
01.2015 - 04.2015
  • Conducted systematic literature review on progressive taxation systems with a strong gender lens.
  • Conducted contextual analysis of taxation systems in Trócaire focal countries (Malawi, Uganda and Honduras)
  • Conducted an audit of Trócaire current work on tax policy and established a baseline for their current practice.
  • Developed an 'opportunities tool' to inform Organizational discussions on scaling up/developing programme work in relation to the promotion of progressive tax policies with a gender lens in focal countries.
  • Assisted with preparing presentation materials for meetings and reviews.
  • Prepared reports, presentations and articles using Microsoft Word and PowerPoint.
  • Maintained a database of all research activities conducted during the course of the project.
  • Participated in team meetings to discuss progress on ongoing research and brainstorm ideas for best presentation of research findings
  • Created graphs, spreadsheets and presentation slides to present findings.
  • Prepared comprehensive reports summarizing research findings.
  • Assisted with preparing presentation materials for meetings and review
  • Maintained open communication with team members resulting in successful project outcomes.

Acting Projects Manager

Expanded Church Response
Lusaka
04.2014 - 08.2014
  • Supervised and provided leadership to all STEPS- OVC and GBVSS project staff.
  • Led planning; coordination and supervision of all project activities in 18 districts of Zambia.
  • Developed and consolidated project work plans and budgets for all the districts.
  • Ensured project staff and sub-grantee compliance to donor requirement.
  • Wrote and submitted quarterly and annual reports to Executive director and donors Facilitated sub-granting and organizational and technical capacity building of sub-grantees (CBO/FBO).
  • Performed partnership management and networking with key stakeholders (government and donor agencies).
  • Participated in project technical working group consortium meetings.
  • Represented the organization as necessary at national and regional level technical meetings.
  • Provided support to finance department in project budget reviews and project expenditure reports.

Project Coordinator

Expanded Church Response
Lusaka
10.2012 - 03.2014
  • Led planning, coordination and supervision of all GBVSS program activities in six (6) districts in Zambia.
  • Led the establishment/set up of six (6) GBV One Stop Centers that supported over 31,000 survivors of GBV Provided leadership and supervision to 12 GBVSS project staff
  • Provided technical support to all project staff on all project matters including the provision of expertise in post-rape care, integration of Gender Based Violence (GBV) screening, treatment and referral mechanism for clinical services and establishment/identification of high-quality psychosocial services.
  • Ensured implementation of the program technical strategies and guidelines throughout the districts and provided evaluative feedback to the Program Manager, consortium partners and donors.
  • Facilitated the documentation of best practices and lessons learned, directed towards multiple audiences, to influence policy formation, develop capacity and foster professionalism.
  • Wrote and submitted the monthly, quarterly and annual reports to the Program Manager and Donors.
  • Together with the M&E Officer, conducted field-monitoring visits and quality assurance assessment on a quarterly basis.
  • Ensured collaboration and networking for all GBV service providers; Supported the districts in building sustainable mechanisms for management of One Stop Centre from the onset of the program by working with relevant government ministries to gradually phase out GBVSS support and increase government's role in funding and management of the centers.
  • Participated in development of project technical strategies and guidelines and plans at the consortium level

Project Coordinator

Expanded Church Response
Lusaka
11.2010 - 09.2012
  • Provided leadership to the USAID funded STEPS-OVC project implementation
  • Managed of 21 sub-awardee, also responsible for sub-granting, ensuring compliance, planning, implementation, monitoring and evaluation.
  • Provided technical support to sub-grantees in budget development and implementation of work plans.
  • Ensured that programs expenditure was kept within the agreed budget parameters and in compliance with USG financial regulations.
  • Consolidated narrative and financial reports submitted by sub-grantees and submitted them to the Programs manager.
  • Supervised and provided technical guidance to sub-grantees in a range of HIV prevention, child health and nutrition, child labor, OVC care and Support, Gender, reproductive health/safe motherhood and livelihood.
  • Generated weekly, monthly, quarterly reports summarizing key performance indicators.
  • Created project status presentations for delivery to donors, partners and stakeholders.
  • Facilitated meetings between stakeholders to discuss project requirements, objectives or outcomes.
  • Collaborated with senior leadership on strategic planning initiatives related to future projects.
  • Produced thorough, accurate and timely reports of project activities.
  • Submitted budget estimates, progress reports and cost tracking reports.
  • Assessed, monitored and reported on work progression.
  • Conducted risk assessments and identified potential issues that could affect project success.
  • Liaised with project managers to evaluate project scope and define milestones and deadlines.
  • Analyzed data related to projects in order to identify areas for improvement or optimization opportunities.
  • Performed regular reviews of project documentation and communicated results with relevant personnel.
  • Completed day-to-day duties accurately and efficiently.

Project Officer

Community for Human Development
Lusaka
05.2008 - 10.2010
  • Conducted community training in entrepreneurship, human rights, gender-based violence, OVC care, and TB/HIV/AIDS home-based care
  • Created linkages for project activities and represented the organization at stakeholder meetings.
  • Monitored and evaluated projects activities
  • Supervised project staff to ensure timely submission of monthly reports.
  • Generated proposals for the purpose of resources mobilization.
  • Prepared project activity plans.
  • Generated quarterly narrative and financial reports to the Executive Director
  • Identified risks associated with projects and developed risk mitigation strategies.
  • Documented lessons learned from completed projects for use by other teams or departments.
  • Organized and facilitated project team meetings, workshops, and other events to review progress against objectives.
  • Collaborated with others to discuss new opportunities.

Research Assistant

International Development Enterprise (IDE)
Lusaka
11.2007 - 04.2008
  • Conducted surveys and focus group discussion with rural farmers in 5 provinces of Zambia for purposes of assessing the impact of treadle pumps on production as well as market access and vegetable value chains.
  • Conducted data entry

Education

Master of Science - Development Practice

Trinity College Dublin
Dublin, Ireland
12-2016

Bachelor of Arts - Development Studies and Public Administration

University of Zambia
Lusaka, Zambia
07-2008

School Certificate -

Naboye Secondary School
Kafue, Zambia
12-2001

Skills

  • Strategic Leadership
  • Strategic Planning
  • Project Coordination
  • Project Management
  • Monitoring and Evaluation
  • Community Mobilization and Engagement
  • Organization
  • Report Writing
  • Facilitation and Training
  • Coaching and Mentorship
  • Networking
  • Donor and Partnership Management
  • Volunteer Management
  • Resource Mobilization
  • Capacity Building
  • Sub Award Management
  • Budget Management
  • Critical Thinking
  • Problem Solving
  • Team Building
  • Adaptability
  • Interpersonal
  • Time Management
  • Communication
  • Negotiation
  • Conflict Management

Languages

English
First Language
Nyanja
Proficient (C2)
C2
Bemba
Advanced (C1)
C1
Tonga
Advanced (C1)
C1
Lozi
Proficient (C2)
C2

References

  • Ms. Beatrice Likando | Country Director | PEAS Zambia | +260 977405677 | beatrice.matmb@gmail.com
  • Mr. Wilfred Manda | MEAL Coordinator | Save the Children International | +260977762648 | wilfredmanda@gmail.com
  • Mr. Muchinga Mutambo | Head of Programs | Copper Rose Zambia | +260976945648 | mwanamutambo@gmail.com

Timeline

Programs Manager

Expanded Church Response
10.2021 - Current

Project Communication Manager

Expanded Church Response
01.2021 - 09.2021

Chief of Party (Project Director)

Expanded Church Response
11.2017 - 12.2020

Deputy Chief of Party (Deputy Project Director)

Expanded Church Response
01.2017 - 10.2017

Project Manager

Expanded Church Response
04.2016 - 12.2016

Researcher

Dar es Salaam University College of Education (DUCE)
05.2015 - 08.2015

Research Assistant

Trócaire
01.2015 - 04.2015

Acting Projects Manager

Expanded Church Response
04.2014 - 08.2014

Project Coordinator

Expanded Church Response
10.2012 - 03.2014

Project Coordinator

Expanded Church Response
11.2010 - 09.2012

Project Officer

Community for Human Development
05.2008 - 10.2010

Research Assistant

International Development Enterprise (IDE)
11.2007 - 04.2008

Master of Science - Development Practice

Trinity College Dublin

Bachelor of Arts - Development Studies and Public Administration

University of Zambia

School Certificate -

Naboye Secondary School

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Mwangala Chitete Chibbabbuka