Nchawaka Nguni
Office Manager
Lusaka
Summary
Organized, detail-oriented, and self-motivated office manager with extensive office management experience. Proficient and energetic organizer with excellent written and verbal communication skills and ability to control inventories, appointment schedules, and customer communications.
Overview
13
13
years of professional experience
Work History
Office and Project Support Manager
Terrafirma Engineering And Suyrveying Consultants Ltd
02.2020 - 10.2022
- Performed data gathering and research to support sourcing and cross-functional projects.
- Reviewed project materials and deliverables for adherence to methodologies and procedures.
- Prepared budget requirements and recommended cost-cutting solutions, saving thousands of Kwacha.
- Identified needed resources and distributed responsibilities to manage and execute project objectives and deliverables.
- Welcome and direct visitors to the appropriate staff members
- Maintaining the reception area to organizations standards.
- Arrange travel and accommodation for all staff
- Minute taking, organizing of workshops, seminars and internal
- meetings
- Timely arranging for procurement of office supplies and repairing office equipment
- Request and purchase of office consumables and purchase of monthly airtime for all staff
- Prepare regular reports on expenses and office budgets
- Maintaining an accurate up to date filling system
- Logistics handling
- Prepare forms and schedules for staff induction and exit
- Updating all company statutory obligations i.e. napsa/workers compensation/PACRA/LCC etc.
- Petty cash custodian
- Courier mail internally and externally
Payroll and Human Resources Officer
Denys Engineers And Contractors BV
02.2014 - 11.2018
- Collecting monthly employee timesheets.
- Calculating employee work hours.
- Calculating employee benefits and deductions.
- Preparing employee compensation using payroll software.
- Ensuring taxes comply with company and state regulations.
- Scheduling electronic payments.
- Assisted managers and supervisors with employee disputes, disciplinary actions and other workplace issues.
- Preparing payroll reports.
- Distributing payment statements.
- Responding to employee questions about compensation, taxes, benefits, and deductions.
- Entering new employee data into the company database.
- Facilitated successful policy implementation and enforcement to maintain legal and operational compliance.
Executive Assistant
Kukula Capital PLC
03.2014 - 05.2018
- Answered high volume of phone calls and email inquiries.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- First contact person for the organization
- Respond to general questions and enquiries about the organisation
- Maintain a database for all preferred vendors
- Maintain a systematic filing system, making sure invoices are paid on time
- Admin and logistics coordination for 4 offices in Solwezi, Kitwe and Lusaka
- Petty cash custodian
- Arrange travel and accommodations
- Company agent for bank transactions
- Statutory returns filing (ZRA/NAPSA/PACRA/LCC) among others
- ● Logistics and accommodation handling for all interns
- ● Provide support for VISA and work permit acquisition with
- immigration for all expatriates.
Marketing Assistant
Crystal Car Hire Limited
03.2010 - 06.2013
- Contributed to weekly team meetings, brainstorming sessions and staff appraisals.
- Organisations first contact person
- Maintenance of reception area and marketing office
- Marketing and sales of organisations services
- Supervisor of drivers
- Organising company meetings, workshops, offsite meetings
- Invoicing clients and preparing quotations
- Company agent for bank transactions
Education
Associate of Arts - Marketing
ZCAS
Lusaka 04.2001 -
Associate of Arts - Project Management
ZCAS
Lusaka 04.2001 -
Skills
Resource Allocation
undefinedTimeline
Office and Project Support Manager
Terrafirma Engineering And Suyrveying Consultants Ltd
02.2020 - 10.2022
Executive Assistant
Kukula Capital PLC
03.2014 - 05.2018
Payroll and Human Resources Officer
Denys Engineers And Contractors BV
02.2014 - 11.2018
Marketing Assistant
Crystal Car Hire Limited
03.2010 - 06.2013
Associate of Arts - Marketing
ZCAS
04.2001 -
Associate of Arts - Project Management
ZCAS
04.2001 -
Similar Profiles
Vraj PatelVraj Patel
Structural Engineer at Deboke Engineering Consultants (OZ Consulting)Structural Engineer at Deboke Engineering Consultants (OZ Consulting)
VAMSI KRISHNA REDDYVAMSI KRISHNA REDDY
Senior Structural Design Engineer at Khatib & Alami Engineering Consultants Pvt LtdSenior Structural Design Engineer at Khatib & Alami Engineering Consultants Pvt Ltd
Vibhav KumarVibhav Kumar
C&I and Telecommunication Department at M/S PIPELINE ENGINEERING CONSULTANTS PVT. LTD.C&I and Telecommunication Department at M/S PIPELINE ENGINEERING CONSULTANTS PVT. LTD.