Njawa James Lungu
Lusaka
Summary
Procurement expert with proven track record in strategic sourcing, supplier negotiation, and cost reduction. Strong focus on team collaboration and adaptability, ensuring reliable and consistent performance. Adept at analyzing market trends, managing vendor relationships, and optimizing procurement processes. Known for high standards and delivering impactful results.
Overview
17
17
years of professional experience
Work History
Procurement Manager
John Snow Health Zambia (JSH-Z)
01.2023 - Current
- Provide direct supervision to the Procurement Officer, including development of individual roles and responsibilities, definition of tasks, development and documentation of professional development plans, and conducting performance appraisals with supervisee
- Prepare tender documents; undertake tender evaluations, placements and management of contracts
- Create and put into practice procurement strategies that support the organization's objectives
- Review all other Purchase Orders are raised by the Procurement Officer to ensure that they are in compliance with JSH-Z policies and ensuring that all applicable USG FAR guidelines (as the eSCMIS Project is a Contract or Acquisition mechanism) are followed and all required waivers and documentation are in place
- Negotiate favorable terms and conditions in contracts, keep an eye on vendor performance and take the necessary action to address any deviations to make sure the organization obtains the best value for its money
- Maintain auditable records for all procured items which include all supporting documentation: FPRs, FPQs, bid evaluations with memorandum of negotiation, purchase orders, invoices and proofs of delivery
- Act as a focal point of interaction with the eSCMIS team in all areas concerning procurement
- Keeping senior management informed on procurement performance, and data-driven insights are provided to help in decision-making
- Work with other JSH projects to coordinate the current pre-qualified vendors and coordinate for any pre-qualification procurements needed for recurring goods/services (e.g
- Hotels, stationaries, printing, etc.)
- Orient staff on and reinforce procurement policies and procedures, ensuring that staff develop the capacity to follow all applicable procurement rules correctly
- Following verification of satisfactory receipt of goods or services, submit timely and complete payment documentation to JSH Finance staff
- Provide monthly cash flow needs for local procurement to the Finance team in line with respective team budgets to ensure timely payment of local suppliers
- Monitor supplier performance and provide input into the supplier management process
- Prepare annual value-added taxes (VAT) report
- Produce periodic status reports on procurement as required by JSH, eSCMIS & USAID
- Implement and adhere to JSH's financial, procurement and fraud management policies
- Perform other duties as assigned by the Director of Operations or other senior staff
Procurement and Contracts Coordinator
Germany International Development Cooperation (GIZ)
01.2019 - 12.2019
- Responsible for all procurement of EU funded program with grant portfolio of more than Euro 30 million
- Responsible for STEP contracts (International and Local) with EU, GIZ and BMZ valued at 2 million Euro
- Assist the Head of Finance and Administration to oversee all project procurement, manage the procurement team and ensuring procurement is transparent and carried out in accordance with GFG regulations, GIZ, EU and BMZ policies and procedures
- Prepare annual procurement plan in the form specified by European Union (EU) and Federal Ministry of Economic Cooperation & Development (BMZ)
- Receive and review all Purchase Request (PR) forms and enter these in the Procurement tracker
- Help the Head of Finance and Administration in creation of technical working groups/committees for coordination, to guarantee efficient and effective supply chains
- Develop procurement strategies that are inventive and cost effective
- Develop and implement efficient sourcing and category management strategies
- Develop inventory reduction strategies
- Assign PR to respective Procurement Officers for processing
- Supervise procurement officers, develop and document professional development plans and develop individual profiles which includes roles and responsibilities
- Carry out performance appraisals for procurement officers
- Ensure effective management of contracts
- Maintain and ensure that the Purchase Order and Contracts tracker is kept up to date
- Review of procurement documents prepared by the Procurement Officers to ensure accuracy and adherence to GIZ procurement guidelines
- Work in collaboration with the Senior Financial Specialist to ensure all vendor payments are made on time
- Participating in the preparation of bidding documents, request for proposals, consultants' shortlists, and other documents based on relevant procedures for the procurement of goods, works, and consultant services
- Update end users (Requesters) on the progress of their procurements requests and estimated delivery time
- Support the Head of Finance and Administration to review and track the procurement plan; communicating and sharing updates with the various departments on a regular basis
- Support the Head of Finance and Administration to supervise and review purchase orders, PRs and contracts
- Working with the GFG Procurement Officer on maintaining the programme's inventory files
- Reporting damaged/defective office furnishings and equipment to programme management and organizing and following up on maintenance and repair
- Reporting any noted issues with procurement and consultants to the GFG Head of Finance and Administration
- Working with the GFG FAC, GIZ country office(s), and GIZ HQ regarding processing contracts and any issues with contracts under the GFG/EU Programme
- Ensuring that drivers give notice on needs for GFG fleet (GFG fleet management)
- Ensure that current and past procurement files are maintained in accordance with applicable policies and procedures, and work to complete the files as necessary
- Ensure that vendors are furnished with the VAT exemption LPO and coordinate the timely retirement and replacement of VAT LPO books for GFG
- Supervise Procurement Officers and provide training and coaching where necessary
- Perform any other duties as assigned by the Head of Finance and Administration
Procurement Officer
Embassy of United States of America
01.2015 - 12.2015
- Coordinate and obtain no objections for solicitation documents and contracts to facilitate the timely purchase of goods and services, in liaison with the Procurement & Contracting Supervisor
- Conduct timely contracting of goods and services from the identified right sources in line with the principles of Value for Money
- Offer day to day advice on the pending contracting and contract management issues to Procurement & Contracting Supervisor
- Assist the Procurement & Contracting Supervisor in production of monthly status reports on procurements
- Submit on time documents for payment
- Inspection and verification of goods and services received
- Produce weekly and monthly status reports on procurements
- Provide timely advice on matters of procurement whose delivery is about to exceed delivery schedules
- Determine the best monitoring method for the procurement plan according to US Government Regulations (FAR) and USAID guidelines
- Participate in Tender Evaluation
- Conduct secretarial duties at all tender opening meeting and follow up on procurement committee decision
- Submit procurement plan for review on monthly basis
- Support award document management and monitor compliance with award deliverables and requirements
Procurement Officer
Ministry of Local Government and Housing
01.2013 - 12.2013
- Prepare annual procurement plan for both Constituency Development Funded Projects and general goods according to the Public Procurement Act
- Monitoring progress of procurement and contracting activities against targets specified in the procurement plan and inform management of any significant deviation
- Preparing terms of reference for consultancy services and technical specifications for hardware equipment in conjunction with relevant technical personnel in the district
- Undertaking local shopping for goods and services where this falls within the procurement guidelines, prepare and submit to management for further directive
- Preparing tender documents in the required format after advertising or inviting bids from qualified (or pre-qualified) suppliers and submit to management for further directive
- Convening and supporting bid evaluation committees to undertake technical evaluation of bids or proposals for supply of goods and services
- Maintaining a register of approved suppliers for smaller items procured locally
- Preparation of quarterly and annual reports on all procurement and contractual activities undertaken by the council
- Maintain asset register
Area Stores Officer
ZESCO Ltd
01.2009 - 12.2009
- Generation of purchase requisitions for all stock items on behalf of end users
- Making follow ups on raised purchase requisitions with procurement office
- Receiving all stock items from suppliers
- Ensuring goods received are in good quality and quantity
- Ensuring all documents are accounted for
- Ensuring invoices are received and processed for payment on time
- Issuing stock materials to end users on time
- Ensuring that physical items tally with materials in the system and on bin cards
- Ensuring bin cards are updated always
- Generating timely stores reports to the regional manager and stores accountants
- Ensuring all materials collected manually are normalized in the Zesco system including fuel
- Maintain stores items in a safe and orderly manner
Assistant Purchasing Officer
Total Zambia Ltd
01.2008 - 12.2008
- Collection of quotations from potential suppliers
- Receiving ordered goods and ensuring the delivered goods are of the required quantity and quality
- Receiving and processing invoices for payments
- Making follow ups on purchase orders issued to suppliers
- Issue purchase orders within stipulated service level agreements
- Generate monthly procurement reports, track spend against budget, identify and investigate unusual items and report accordingly
- Identify action tasks to be mitigated from Finance to Procurement Department
- Clearing all trucks at entry points transporting imported fuel for Total Zambia
- Support Total Zambia Ltd in developing and implementing innovative and sustainable procurement policies, procedures, and guidelines
- Achieve cost savings and improve Total Zambia's suppliers performance and preferential procurement spends
- Assist in performing vendor evaluation and suppliers' audit (including financial, technical and commercial risks)
- Negotiate supplier agreements and manage supplier and vendor contracts to identify possible cost savings
- Ensuring stocks are available at all times
Education
MSC - Procurement & Logistics
ZCAS University
01.2019
BA - Business Purchasing & Supply Chain Mgt
University of Greenwich
01.2017
Foundation Diploma -
Zambia Institute of Management
01.2006
Advanced Certificate -
Zambia Institute of Management
12.2005
Certificate in Purchasing -
National Institute of Public Administration
01.2005
Certificate in Marketing -
Zambia Insurance Business College Trust
01.2001
Secondary Certificate -
St Clement's High School
01.1998
Primary Certificate -
Musonda Falls Basic School
01.1993
Skills
- Supplier management
- Contract drafting
- Purchasing strategy
- Warehouse operations
- Supplier relationship management
- Contract negotiations
- Procurement support
- Price negotiation
- Supplier relationships
- Purchase order management
- Global procurement
- Report writing skills
Nrc Number
748069/11/1
Personal Information
Nationality: Zambian
Hobbies and Interests
- Interacting
- Discovering and Experiencing new things
- Traveling
- Watching soccer
Attributes
- Fluent in written and spoken English
- Clean SADC driving license
- Fully paid up affiliate member of both CIPS and ZIPS
- Good communication skills and excellent personal organization
- Highly computer literate.
Timeline
Procurement Manager
John Snow Health Zambia (JSH-Z)
01.2023 - Current
Procurement and Contracts Coordinator
Germany International Development Cooperation (GIZ)
01.2019 - 12.2019
Procurement Officer
Embassy of United States of America
01.2015 - 12.2015
Procurement Officer
Ministry of Local Government and Housing
01.2013 - 12.2013
Area Stores Officer
ZESCO Ltd
01.2009 - 12.2009
Assistant Purchasing Officer
Total Zambia Ltd
01.2008 - 12.2008
BA - Business Purchasing & Supply Chain Mgt
University of Greenwich
Foundation Diploma -
Zambia Institute of Management
Advanced Certificate -
Zambia Institute of Management
Certificate in Purchasing -
National Institute of Public Administration
Certificate in Marketing -
Zambia Insurance Business College Trust
Secondary Certificate -
St Clement's High School
Primary Certificate -
Musonda Falls Basic School
MSC - Procurement & Logistics
ZCAS University
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