PATSON MAYONDA
Lusaka
Summary
Versatile and tenacious Procurement expert with a proven track record of providing a wide range of senior procurement services in a fast-paced environments to meet the organization/project's needs in time and compliantly. I have 6 years experience in the supply chain management field in an International Non-governmental(INGO) and Governmental(GRZ) organizations. I have strong preference working on project setup and INGO because of cultural diversity and strictly time-bound that comes with the operations and programs.
Overview
6
6
years of professional experience
Work History
Procurement Officer
JHPIEGO
11.2021 - Current
- Managing all procurement procedures of the organization and projects with the highest ethical standards using Jhpiego policies which are aligned to US regulations
- Reviewing the purchase request to ensure that specifications/Terms of reference are clear and support competition, fairness, and quality
- Providing guidance and building capacity to project teams on best practices of specifications and terms of references to remain compliant with USAID Donor and maintain the credibility of our contracting processes
- Liaising with the project and technical staff on the changed scope of work and facilitating approval of changes according to the Delegation of Authority before effecting the changes with subcontractors to remain compliant
- Following due contracting processes for different contracting instruments and mechanisms such as Purchase orders, Technical service contracts, lease agreements, and blanket purchase agreements to meet diverse requests
- Working hand in hand with the procurement committee chairperson and offering diverse procurement secretarial roles to the Procurement committee on Zambia Office big procurements during evaluation, due diligence processes, and recommendations to award
- Ensure appropriateness and supporting quality measures and laid down procedures by always ensuring that the Procurement checklist is attached when seeking contract approvals and using Jhpiego standardized solicitation documents
- Tracking open commitments and issued purchase orders by providing routine updates to the Finance Director, Senior Management, and project on the statuses of issued purchase orders to ensure timely payments within 30 days after service delivery
- Filing the documents for future reference and making a copy before submitting to Finance
- Working hand in hand with the administrative staff to facilitate the conferencing venues for various project trainings and workshops
- Ensure that all procurements have the necessary prior donor approvals where applicable or in-country approvals as per Delegation of Authority.
PROCUMENT OFFICER
Zambia Institute of Mass Communication
08.2018 - 11.2021
- In charge of Procurement and logistics for the organization
- Procures and ensures timely, efficient and cost effective supply of goods and services to user projects / departments in accordance with Organization policy
- Prepares comprehensive impeccable, technical procurement documents including comprehensive formal tender and contract documents for all procurements
- Undertakes complete tendering processes procurement and tender evaluation reports
- Monitor, tracks and expedite procurement activities and delivery statuses
- Performing periodic Spend Analysis
- Provides secretarial duties to the Management Procurement Committee
- Maintains a comprehensive filing system.
Education
Bachelor of Science - Procurement
Copperbelt University(CBU)
Kitwe, Zambia10.2017
High School Diploma -
David Kaunda National Secondary School
Lusaka, Zambia12.2012
High School Diploma -
Namwala High School
Namwala, Zambia12.2010
Skills
- E-procurement Systems
- Vendor Sourcing
- Project Coordination
- Supplier relationships
- Bid process management
- Contract Negotiations
- Expertise in Quickbooks, JEMs and E-GPs software(ERP systems)
- Vendor Relationship Management
- Team Collaboration
- Continuous Improvement
- Multitasking
- Writing and verbal communication
- Problem-solving abilities
- Time management abilities
Timeline
Procurement Officer
JHPIEGO
11.2021 - Current
PROCUMENT OFFICER
Zambia Institute of Mass Communication
08.2018 - 11.2021
Bachelor of Science - Procurement
Copperbelt University(CBU)
High School Diploma -
David Kaunda National Secondary School
High School Diploma -
Namwala High School
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