Summary
Overview
Work History
Education
Skills
Consultant Services
References
Timeline
Generic

PAUL CHILESHE

Summary

I hold professional accreditation as an Accountant and am a member of the Zambia Institute of Chartered Accountants (ZICA). With a robust background, I bring over 7 years of hands-on experience in financial management and reporting within Non-governmental Organizations. My responsibilities have spanned overseeing procurement, administration, Payroll Management, audit preparations, and the management of grants from notable entities such as USAID, GIZ, SIDA, Global Fund, and the Bill and Melinda Gates Foundation.

Overview

10
10
years of professional experience

Work History

Senior Finance Officer

Afya Mzuri Health Services-(NGO)
08.2020 - Current
  • Overseeing and ensuring adherence to financial controls to maintain compliance
  • Crafting budgets for multiple projects supported by donor funding & annual budgets
  • Establishing budget tracking systems to streamline organizational finances
  • Generating pertinent financial reports for both internal management and external donors
  • Developing quarterly financial forecasts for project evaluations
  • Monitoring all budgets to ensure alignment with organizational plans
  • Contributing to the establishment of sustainability plans
  • Conducting staff orientations on financial policies and procedures
  • Conducting field monitoring visits
  • Managing risk by updating the risk register
  • Monitoring expenses against project agreements, grants, and contracts
  • Facilitating the timely completion of external audits
  • Maintaining the fixed assets register
  • Assessing potential suppliers and negotiating contract terms
  • Evaluating outstanding obligations and formulating payment plans accordingly
  • Managing relationships with stakeholders and regulatory bodies
  • Overseeing the payroll process and ensuring the remittance of statutory taxes
  • Conducting bank reconciliations and managing cash books
  • Ensuring accurate recording, filing, and labeling of all financial transactions
  • Ensuring prompt retirement of activity advances
  • Reviewing project or activity retirements and associated reports for accuracy.
  • Mentored junior finance staff members, fostering a culture of continuous learning within the department.

Senior Finance Officer

Community Initiative for TB, HIV and Malaria (CITAM+)
04.2016 - 03.2020
  • Drafting and implementing financial policies and procedures
  • Assisting in the development of HR policies and drafting staff contracts
  • Creating and maintaining the asset register for both the institution and Donor projects
  • Conducting budgeting and providing monthly cost variance analysis reports
  • Managing project advances and ensuring proper fund accountability
  • Supervising general administrative functions
  • Coordinating the submission of staff time sheets
  • Providing training and orientation to staff on internal controls and procedures
  • Facilitating and overseeing project-based audits and Organization External Audits
  • Managing payroll and remitting taxes as required
  • Monitoring project expenditure to ensure alignment with donor agreements
  • Generating relevant financial reports for both internal management and external donors
  • Recording transactions in the accounting system (QuickBooks)
  • Ensuring accurate filing and labeling of all financial records
  • Managing follow-ups on the implementation of external auditors' recommendations.

Lecturer/Finance Officer

Katmass Business and Accountancy Training Institute
01.2014 - 01.2016
  • Budget preparation, management, and control
  • Collecting and depositing cash on a daily basis and conducting bank reconciliations
  • Managing petty cash
  • Computing and remitting taxes
  • Overseeing payroll management
  • Maintaining financial files and records.

Education

Skills

  • Furthermore, I am proficient in using Microsoft Office, QuickBooks accounting packages, and Dove payroll system
  • I possess expertise in coordinating project activities, coupled with a solid understanding of the principles of good corporate governance As a self-motivated individual, I exhibit strong team leadership skills My communication and presentation skills are excellent, and I am known for being a collaborative team player Additionally, my decision-making skills are well-honed, and I have a comprehensive understanding of risk management frameworks

Consultant Services

  • Centre for Young Leaders in Africa, Analyze the basis for administering shared costs and develop a cost share policy, Review the cost-sharing policy and schedules to ensure alignment with donor requirements, Review and provide advice on monthly timesheets (time cards) or labor distribution reports, Review medical policies and staff leave days' payments, Evaluate the Dove payroll setup for effectiveness and compliance, Review the classification of funding partners in the Accounting Systems and incorporate project budgets, Assess project budgets and their implementation in the system to ensure accuracy and alignment with organizational objectives, Review the current non-current asset management practices, Design and implement a non-current asset register to effectively track organizational assets
  • Onyx Connect Zambia Limited-Financial Consultant, Develop contract templates for staff, Develop annual budget for Projects, Develop financial operating policies and procedures, Negotiate Outstanding Tax Obligations and design a payment plan with ZRA, Register employees for Tax purposes, Introduce and implement an accounting software, Established an inventory tracking system

References

  • Mr. Mweetwa Armitage, Programmes Manager, Afya Mzuri Health Services, +260 977125345
  • Mr. Michael Musonda, Senior Manager-Programmes & Operations, Community Initiative for TB, HIV and Malaria, +260 976196954
  • Mr. Mwansa Kateule, Principal (Director), KATMASS Business and Accountancy Training Centre, +260 978184950

Timeline

Senior Finance Officer

Afya Mzuri Health Services-(NGO)
08.2020 - Current

Senior Finance Officer

Community Initiative for TB, HIV and Malaria (CITAM+)
04.2016 - 03.2020

Lecturer/Finance Officer

Katmass Business and Accountancy Training Institute
01.2014 - 01.2016

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PAUL CHILESHE