PAXINAH KASEBA
Lusaka
Summary
Experienced and results-driven professional with a strong background in administrative support, operations coordination and program management. Proven ability to efficiently execute project activities and provide valuable support to achieve organizational goals. Skilled in financial processes, logistics management, and procurement activities. Demonstrated expertise in maintaining organized records, handling travel arrangements, and ensuring seamless coordination. Proficient in data analysis and reporting, with a commitment to data-driven decision-making. Adept at fostering positive relationships with stakeholders and delivering exceptional customer service. Adaptable and detail-oriented, with excellent time management and organizational skills. Committed to continuous improvement and dedicated to meeting project objectives.
Overview
7
7
years of professional experience
Work History
Assistant football Coach
Olympic Youth Development Centre (OYDC) Lusaka
- Assisted the head coach in planning and implementing effective training sessions for the soccer team
- Provided guidance and instruction to individual players during training sessions and games
- Assisted in evaluating player performance and identifying areas for improvement
- Collaborated with the head coach to develop game strategies and tactics
- Helped in organizing and coordinating team practices, matches, and tournaments
- Assisted in scouting and recruiting talented players for the team
- Supported the head coach in monitoring and managing player discipline and behavior
- Provided feedback and encouragement to players to enhance their skill development and motivation
- Assisted in conducting team meetings and communicating important information to players and their parents/guardians
- Assisted in maintaining equipment and ensuring its proper use and storage
- Helped in maintaining a positive and inclusive team environment
- Assisted in conducting warm-up exercises and stretching routines before practices and games
- Attended coaching clinics and workshops to enhance coaching knowledge and skills
- Collaborated with other coaching staff members to ensure a cohesive and effective coaching approach
- Provided administrative support, such as organizing schedules, managing team rosters, and coordinating transportation for away games.
Lead Facilitator
National Organization for women in Sport Physical Activity and Recreation
- Successfully planned, organized, and conducted activities using a sports-based program, contributing to the overall development and engagement of participants
- Provided effective oversight and guidance to other facilitators, ensuring smooth implementation of program activities and maintaining a high standard of quality
- Reported regularly to the programs manager, providing updates on program progress, participant feedback, and any challenges or opportunities for improvement
- Played a key role in assisting with the organization of events, ensuring all logistical aspects were well-coordinated and executed
- Actively engaged and mobilized youths in various communities, promoting participation and inclusivity in the sports program
- Skillfully facilitated events, creating an engaging and supportive environment for participants to learn and grow.
Operations Coordinator
Marie Stopes Zambia
01.2019 - Current
- Collaborated closely with the Human Resource Manager and the Logistics Manager, providing efficient operational support to all project activities, ensuring seamless execution and optimal performance
- Expedited financial processes by processing payments and promptly scanning financial documents, ensuring timely and accurate financial transactions
- Facilitated effective scheduling of high-level meetings and appointments, optimizing time management and ensuring seamless coordination among project participants
- Meticulously maintained office, finance, and purchase order files and databases, contributing to organized and accessible record-keeping practices, while also assisting with the recording of supply purchases
- Supported procurement activities for office supplies and materials, proactively ensuring the availability of necessary resources for workshops, conferences, and day-to-day operations, including essential office materials like paper, toner, stationary, cleaning substances, and toiletries
- Efficiently handled flight bookings and accommodation arrangements, streamlining travel logistics for project team members and stakeholders
- Provided invaluable support to administrative and finance activities by organizing and archiving information, contributing to efficient data management and retrieval processes
- Assisted staff members by tackling overflow work, including tasks such as word processing, data entry, and internet research, ensuring timely completion and relieving workload pressures
- Facilitated effective scheduling of meetings and appointments, optimizing time management and ensuring seamless coordination among project participants
- Demonstrated exceptional customer service skills by promptly and effectively resolving customer queries and complaints, ensuring high levels of satisfaction and fostering positive relationships
- Remained adaptable and ready to take on additional assignments as determined by project needs, showcasing flexibility and dedication to meeting project objectives
- Facilitated adherence to compliance and policy with relevant regulations
- Assisted International Staff with Immigration Processes.
Teen Connector
Marie Stopes Zambia
01.2018 - 01.2019
- Successfully completed mapping of the catchment area, providing valuable insights for targeted outreach and intervention strategies
- Effectively organized and executed outreach events, ensuring maximum reach and engagement within the community
- Conducted proactive canvassing activities within the catchment areas, effectively reaching out to the target population and raising awareness about available services
- Successfully identified new hotspots and locations where young people congregate, facilitating targeted outreach efforts and expanding the reach of interventions
- Expertly planned, organized, and conducted both indoor and outdoor events, ensuring smooth execution and maximum participation
- Conducted regular feedback sessions with relevant staff at Marie Stopes Zambia, fostering effective communication and continuous improvement of interventions
- Maintained clear and accurate records of every intervention, ensuring comprehensive documentation and facilitating data-driven decision-making processes
- Conducted insightful Focus Group Discussions with clients at the Diva Centre, gathering valuable feedback and insights to enhance service delivery and meet client needs
- Consistently provided monthly reports, offering detailed analysis and progress updates on intervention activities
- Diligently entered data into relevant systems, ensuring accurate and up-to-date records for monitoring and evaluation purposes.
Education
Bachelor of Arts in Development Studies with Public Administration -
The University of Zambia
Sund Folk High School (Norway) -
Grade 12 Certificate -
Matero Girls Secondary School
Skills
- Football team management
- Strength training
- Tactical knowledge
- Recruitment Strategies
Continuousprofessionaldevelopment
- Monitoring and Evaluation, The University of Zambia
- Data Analysis using SPSS, The University of Zambia
- Program Planning and evaluation, The University of Zambia
- Community development, the University of Zambia
Nrc
227693/10/1
Attributesskillscompetencies
- Operations Coordination
- Financial Management
- Logistics Management
- Procurement
- Event planning, organizing and conducting.
- Record-Keeping
- Administrative Support
- Customer Service
- Time Management
- Data Analysis and Reporting
- Communication
- Teamwork and Collaboration
- Attention to Detail
- Adaptability
- Problem-Solving
- Leadership
- Strong organizational skills
- Analytical thinking
- Research and Reporting writing
- Proactive and self-motivated attitude
- Ability to work under pressure and meet deadlines.
- Strong interpersonal skills
- Integrity and ethical conduct
- Continuous learning mindset
- Hardworking and Tolerant
- Computer literacy
- Proficient in Internet, Microsoft word, Microsoft publisher, Microsoft Project, Microsoft Excel and Outlook. Pastel Accounting
Personal Information
- Date of Birth: 03/22/1994
- Nationality: Zambian
References
- Ms. Fatima Tembo, Worldwide fund for nature conservation Zambia, ftembo@wwfzam.org, +260975257888
- Mr. Vidar Pedersen, Sund folkehøgskole, +47 74124922/74124900, +47 90183153, vidar.pedersen@sundfhs.no, www.sundfhs.no
- Dr Muleta Kumoyo, Resident Doctor- Kansenshi Copper mines, muletakumoyo@yahoo.com, +260977565722
Timeline
Operations Coordinator
Marie Stopes Zambia
01.2019 - Current
Teen Connector
Marie Stopes Zambia
01.2018 - 01.2019
Assistant football Coach
Olympic Youth Development Centre (OYDC) Lusaka
Lead Facilitator
National Organization for women in Sport Physical Activity and Recreation
Bachelor of Arts in Development Studies with Public Administration -
The University of Zambia
Sund Folk High School (Norway) -
Grade 12 Certificate -
Matero Girls Secondary School