Peya Chihubwe
Chalala,Zambia
Summary
Drawing upon more than two decades of professional experience spanning various industries such as non-governmental organizations and international embassies, I offer a demonstrated proficiency in the procurement and purchasing domain. My expertise extends to overseeing a spectrum of intricate contracting services, encompassing service contracts, construction contracts, and performance-based contracts. I possess a comprehensive understanding of procurement procedures, adept at ensuring meticulous adherence to procurement regulations throughout the contracting lifecycle, from pre-solicitation phases to contract finalization.
Strategic Consultant known for high productivity and efficiency in task completion. Specialize in business process optimization, risk management, and stakeholder engagement. Excel in problem-solving, communication, and adaptability to ensure successful project outcomes. Navigate complex challenges using analytical skills and collaborative approach to drive organizational improvements.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Consultant
RockBelt Investments Limited
10.2023 - 10.2024
- Review company procurement process and procedures and make recommendations on best practices in line with industry norms
- Review usage of petty cash and recommend best practices in a construction set-up were petty cash is so handy and simplifies operations yet prone to pilferage
- Recruit a procurement officer for the company, train the officer for a period of three months and give a report in areas where improvements may be needed
- Provide structure guidance for the procurement and stores personnel in line with industry norms specifically in a construction set-up, recommend best practices to account for acquired goods and services and implement tracking systems to document movement of goods or services
- Supplier Registration Exercise
Contracting and Procurement Specialist
US Embassy
01.2008 - 01.2023
- Company Overview: The US government embassy mission in Zambia
- Developed and executed procurement strategies to align with embassy mission goals
- Conducted market research to identify suppliers, assess capabilities, and negotiate contracts for optimal value
- Prepared and assessed procurement documents like RFPs, ITBs, and contract terms
- Collaborated with stakeholders to clarify requirements and ensure timely delivery of goods
- Managed the procurement process from solicitation to contract award
- Monitored contractor performance and addressed any deficiencies
- Maintained accurate records of procurement activities electronically and manually
- Provided guidance on procurement policies and practices to embassy staff
- Coordinated with other departments to integrate procurement activities with mission objectives
- Stayed updated on procurement regulations and practices to enhance efficiency
- Engaged in the procurement of goods and services from both local and international sources, prepared solicitation documents, and evaluated quotations to select the most competitive vendor
- Expedited procurement processes through various channels and coordinated expedited deliveries for urgent requirements
- Oversaw Blanket Purchase Agreements and indefinite Delivery Indefinite Quantity Contracts with suppliers and tracked procurement advancements utilizing diverse tools
- Conducted substantial procurements, reviewed procurement manuals, resolved conflicts, and upheld stringent ethical guidelines
- The US government embassy mission in Zambia
Procurement Officer
Society for Family Health
01.2004 - 01.2008
- Sourcing and monitoring suppliers for service orders and goods
- Assisting in the tendering process, encompassing bid assessment and contract oversight
- Compiling and managing records, establishing performance metrics, and establishing a centralized supplier database
- Generating monthly procurement assessments and assuming the role of the purchasing manager when necessary
- Evaluating requisitions, engaging in price negotiations, and rationalizing the supplier network
- Crafting technical specifications, updating procurement progress reports, and guaranteeing efficient document processing
- Streamlined the supplier base to encompass solely reputable vendors providing high-quality goods for significant procurements
- Maintained a diligent approach to detecting unjustified price increases through the utilization of a proficient and consistent updated price benchmark database
- Introduced a user notification system to communicate weekly procurement progress at each phase, ensuring transparency via a weekly procurement status report
- Reduced procurement costs by employing futures contracts for recurring acquisitions
- Secured favourable print and advertising agreements through negotiations with prominent industry stakeholders, contributing to the organization's cost-saving initiatives
Education
Shipping Workshop -
Durban, South Africa01.2020
GSO Acquisition Course -
Foreign Service Institute
Washington, DC, USA01.2015
MS Project Management Course -
University of Zambia
Lusaka01.2015
Contract Administration Workshop -
Dubai, UAE01.2011
Foreign Service National Commercial Acquisition Workshop -
01.2011
BA (Hons) Degree - Business Purchasing & Supply Chain Management
University of Greenwich
CIPS Graduate Diploma -
Zambia Institute of Management
Certificate in Introduction to Computers -
Keys Technologies Ltd
Skills
- Computer Literate
- Procurement electronic systems
- Independent
- Sense of urgency
- Supplier relationship management
- Negotiation skills
- Decision making skills
- Time-management
- Proactive
- Staff supervision
- Detail oriented
- Ability to adapt to change
- Risk management
- Sustainability
- Understanding of the global market
- System for Award Management (SAM)
- Problem solving
- Analytical skills
- Organized
- Project management
- Customs clearing procedures
- VAT exemption processes
- Microsoft Project
- Excel
- PowerPoint
- MS Office
- Word
- Outlook
- Reporting writing
- Goal setting
- Best practices implementation
- Employee management
- Verbal and written communication
- Issue resolution
- Subject matter expert
- Performance assessments
- Analysis & evaluation
- Strategic planning
- Reports and documentation
- Process improvements
- Customer relationship management
- Integrity and honesty
- Continuous improvement
- Team collaboration
- Multitasking and organization
- Decision-making
Certification
- Corporate member of the Zambia Institute of Purchasing and Supply (ZIPS)
- Valid Practicing Certificate from ZIPS
- Member of the Chartered Institute of Purchasing and Supplies (CIPS)
- Mission Honour Award for exceptional services during the U.S Vice Presidents Harris visit to Zambia in 2023
Personal Information
- Date of Birth: 08/06/79
- Gender: Male
- Nationality: Zambian
- Marital Status: Married
Languages
- English, Fluent
- French, Basic knowledge
References
- Mr. Patrick Makanya, Motorpool Manager, U.S Department of State, patrickmakanya@live.com
- Mr. Charles Zulu, Managing Director, Rockbelt Investments Limited, E-mail.Charles@rockbelt.co
- Mr. Boniface Mwalusaka, USAID Procurement Specialist, U.S Embassy Lusaka, bmwalusaka@usaid.gov
Otherdocuments
- Valid Driving License
- NRC
Traveldocument
Passport
Languages
English
Advanced
C1
French
Beginner
A1
Timeline
Consultant
RockBelt Investments Limited
10.2023 - 10.2024
Contracting and Procurement Specialist
US Embassy
01.2008 - 01.2023
Procurement Officer
Society for Family Health
01.2004 - 01.2008
Shipping Workshop -
GSO Acquisition Course -
Foreign Service Institute
MS Project Management Course -
University of Zambia
Contract Administration Workshop -
Foreign Service National Commercial Acquisition Workshop -
BA (Hons) Degree - Business Purchasing & Supply Chain Management
University of Greenwich
CIPS Graduate Diploma -
Zambia Institute of Management
Certificate in Introduction to Computers -
Keys Technologies Ltd