Sabina Mwamba
Lusaka
Summary
Industrious administrative team member with proven organizational, time management and multitasking abilities. Consistently seeks ways to increase work efficiency and boost team productivity with exceptional administrative support. My robust work experience has contributed to my goals to always ensure excellence in management and administrative work and guarantee efficiency and commitment in either a private or government institution. I am a flexible hard worker ready to learn and contribute to team success.
Overview
10
10
years of professional experience
1
1
Certification
Work History
GRANTS MANAGER
TechnoServe Zambia
Lusaka
04.2022 - Current
- Reports to program director
- Organize project staff to conduct and document ongoing monitoring of grantee performance and ensure proper and efficient use of donor resources
- Draft requests for grant applications targeting promising small and medium-sized businesses
- Assist short-listed applicants to refine their application working in coordination with technical team colleagues to develop a technically sound approach to upgrading production capacity
- Analyze and evaluate grant submissions for technical and budget soundness and compliance with Sida regulations, recommending award actions to the project team
- Prepare all grant-related donor approval requests and promptly respond to all grant- related donor requests
- Coordinate the issuance of grants under contract and maintain documentation through the development and upkeep of TechnoServe grants database and document management system
- Provide direct technical support to potential local partners
- Coordinate closely with the Project Director and technical team to ensure grants fit within the overall program goals and objectives
- Provide ongoing support to the finance and administration team, including the processing of approvals for procurements, consultant agreements and vendor invoices for in-kind grants
- Support the development, execution, and management of subcontractor and consulting agreements.
GRANTS ADMINISTRATOR
University of Zambia, School of Public Health
Lusaka
10.2021 - 04.2022
- Reported to Principal Investigator
- Documented all contracts, notice of awards and communication regarding projects on my portfolio
- Prepared and monitored budgets
- Monitored invoices for unallowable costs.
GRANTS MANAGEMENT OFFICER-POST AWARD MANAGEMENT
Centre for Infectious Diseases Research in Zambia, CIDRZ
Lusaka
02.2018 - 09.2021
- Reported to Grants Management Specialist
- Responsible for tracking the lifespan of contracts and ensuring all contract requirements were met and that the program was compliant with grant terms and conditions
- Project set up- ensured new projects were properly set up on internal financial systems and dimensions properly assigned in sage X3
- Documented all contracts, notice of awards and communication regarding projects on my portfolio
- Prepared and issued invoices to funders
- Reviewed, processed, and documented invoices received from all subrecipients on my portfolio of projects
- Monitored invoices for unallowable costs
- Effort Compliance- ensured project personnel efforts were in compliance with funder approved budgets
- Maintained and reconciled award account receivables with Finance the department and sent reminders for all outstanding invoices and follow ups to ensure all outstanding invoices are paid
- Tracked due dates for financial, technical and other mandated reports
- Circulated notices for reports due to project teams
- Prepared, submitted and documented financial reports
- Obtained required closeout information and facilitated grant closeout processes with project accountant and grant investigators or project teams
- Issued donor regulations/guidelines to project teams as deemed necessary
- Ensured that program staff followed grants management policies, standards and procedures
- Reviewed award Budget to Actuals on my grants portfolio and followed up on award burn rates
- Ensured all documentation in the form of contracts, notices of awards, invoices and audits were recorded in ERP Sage X3 and GrantVantage.
GRANTS MANAGEMENT OFFICER- PRE-AWARD MANAGEMENT
Centre for Infectious Diseases Research in Zambia, CIDRZ
Lusaka
02.2017 - 09.2021
- Reported to the Head of Business Development
- Facilitated grant proposal development and submission in cooperation with principle investigators or project managers
- Maintained and a profile of funder portals
- Reviewed grant applications, and budgets for cost reasonableness and adherence to organizational strategies and policies
- Facilitated budget creation and ensured budgets were in line with funder guidelines and policies
- Disseminated funding opportunity information by preparing and circulating grant proposal checklists
- Tracked deadlines to ensure proposals were submitted on time
- Filled out online proposal forms and submitted internally approved grant applications
- Maintained a funding opportunity data base
- Ensured project personnel had the appropriate registrations necessary to successfully submit grant applications.
PEER EDUCATOR/ PSYCHOSOCIAL COUNSELOR
Centre for Infectious Disease Research in Zambia, CIDRZ
Lusaka
01.2016 - 04.2016
- HIV data entry and analysis
- Enrolled HIV positive Clients at Kalingalinga Clinic for medication
- Followed up on HIV positive Clients in the community to ensure that they are enrolled for medication
- Gave health Talks on adherence, care and treatment
- Sensitized on condom usage as well as giving health talks on HIV basics
- Gave health talks on the Importance of disclosure.
VOLUNTEER INTERN
Centre for Infectious Disease Research in Zambia, CIDRZ
Lusaka
07.2015 - 12.2015
- Entered data into different databases from the field data and making sure databases are up to date
- Assisted with the coordination of community activities such as training and HIV/AIDS sensitization for the HILO project
- Assisted with preparations of VCT drives, that focused on catalyzing effective community mobilization and reinforcing community capacities and partnerships.
VACATION STUDENT INTERN
Chongwe Child Development Agency, Childfund Zambia
Lusaka
07.2014 - 10.2014
- Helped in organizing meetings and handing in of previous minutes for the meetings
- Filed and made sure every sponsored child's paperwork was available
- Gave sensitization and motivational talks to children in the community
- Performed any other tasks delegated by the Manager.
Education
Masters in Business Administration - Business Administration
University of Lusaka
Lusaka, Lusaka05-2024
Bachelor of Arts Social Work -
University of Zambia
Lusaka, LusakaHigh School Certificate -
Kabulonga Girls High School
Lusaka, LusakaSkills
- Financial Software
- Microsoft programs ERP Sage X3
- GrantVantage
- Cost management
- Digital proficiency
- Knowledge of donor agencies
- Handling information and content
- Proposal review and editing
- Being safe and legal online
- Strong knowledge in USG regulations and policies
- Ability to work as both a team player and a team leader
- Self-sufficient
- Budget monitoring
Certification
- Certificate- Research Administration and Management Training Program. Centre for the AIDS Programme of Research South Africa (CAPRISA).
- Certificate- USAID Rules & Regulations: Grants & Cooperative Agreements. InsideNGO.
- Certificate- Psychosocial counselling. Centre for Infectious Disease Research in Zambia (CIDRZ).
References
- Mr John Daka, Centre for Infectious Disease Research in Zambia Grants Specialist, Manager., John.Daka@cidrz.org, +260965845029
- Ms Ackim Mwale, TechnoServe Zambia Finance Manager, amwale@tns.org, +260977280326
- Mr Patrick Chanda, The University of Zambia Lecturer, Head of Department- Sociology & Social Work Division., patrick.chanda@unza.zm, +260977412124 or +260963867666
Timeline
GRANTS MANAGER
TechnoServe Zambia
04.2022 - Current
GRANTS ADMINISTRATOR
University of Zambia, School of Public Health
10.2021 - 04.2022
GRANTS MANAGEMENT OFFICER-POST AWARD MANAGEMENT
Centre for Infectious Diseases Research in Zambia, CIDRZ
02.2018 - 09.2021
GRANTS MANAGEMENT OFFICER- PRE-AWARD MANAGEMENT
Centre for Infectious Diseases Research in Zambia, CIDRZ
02.2017 - 09.2021
PEER EDUCATOR/ PSYCHOSOCIAL COUNSELOR
Centre for Infectious Disease Research in Zambia, CIDRZ
01.2016 - 04.2016
VOLUNTEER INTERN
Centre for Infectious Disease Research in Zambia, CIDRZ
07.2015 - 12.2015
VACATION STUDENT INTERN
Chongwe Child Development Agency, Childfund Zambia
07.2014 - 10.2014
Masters in Business Administration - Business Administration
University of Lusaka
Bachelor of Arts Social Work -
University of Zambia
High School Certificate -
Kabulonga Girls High School
- Certificate- Research Administration and Management Training Program. Centre for the AIDS Programme of Research South Africa (CAPRISA).
- Certificate- USAID Rules & Regulations: Grants & Cooperative Agreements. InsideNGO.
- Certificate- Psychosocial counselling. Centre for Infectious Disease Research in Zambia (CIDRZ).
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