SUKI TENJIWE MWALE

• Conducted detailed financial reviews and pre-award assessments of prospective implementing partners to evaluate internal controls, accounting systems, and institutional capacity in line with USAID regulations.
• Reviewed and analysed financial components of contracts, implementation letters, and agreements to ensure consistency with program design and compliance with applicable cost principles.
• Provided technical financial guidance to technical teams, grantees, and contractors on budgeting, cash flow management, and compliance with USAID financial control requirements.
• Assessed financial feasibility and reasonableness of budgets and advance requests; identified funding gaps and recommended alternative financing strategies.
• Led post-award financial monitoring, including field reviews, pipeline tracking, and analysis of financial reporting from partners; prepared actionable site visit reports with follow-up plans.
• Coordinated quarterly accruals, 1311 reviews, and budget development exercises; ensured financial documentation supported accurate obligation and expenditure forecasting.
• Served as liaison between the Financial Management Office (FMO), technical teams, and auditors during compliance reviews, audits, and risk assessments; maintained audit databases and tracked implementation of recommendations.
• Participated in the implementation of USAID’s Public Financial Management Risk Assessment Framework (PFMRAF), supporting local systems strengthening and capacity development initiatives.
• Drafted scopes of work, financial correspondence, and audit guidance for both internal use and external implementing partners.

• Delivered training and development to junior finance employees for progression and best practice improvements.
• Monitored and reviewed financial controls, processes and procedures to enable best practice development.
• Managed timely and accurate reporting of various financial transactions and information for detailed analysis.
• Coached and mentored junior staff to maximize finance department capabilities.
• Managed daily finance services for smooth business operations.
• Analyzed actual expenditure against forecasts to prepare high level variance analysis.
• Audited, balanced and reconciled payroll for more than 30 staff.
• Manage JSH/ZAM Health project credit facility, including close monitoring of cash flow projections.
• Review and monitor monthly invoices and payments from the donor.
• Review and monitor monthly invoices from and payment to the project sub recipients.
• Managed tracking of one satellite and head quarters expenses.
• Prepare budget variance report on a monthly basis.
• Monitoring of program income on a monthly basis .
• Collaborated with marketing on budget preparation to ensure alignment with company requirements.

• Oversaw the finance function in the country and managed the finance employees, as well as all aspects within the team, in line with the country office budgets and departmental objectives.
• Executed all necessary financial accounting activities and checks, ensuring complete and correct allocation of costs and time and ensure that internal and external financial reporting complies with the relevant financial standards and regulations.
• Ensured that monthly financial reports are accurate and submitted in a timely manner to the headquarters and donors were applicable.
• As part of the Country Management Team, I contributed to the development of the country strategy, the management of the agreements, and the projects.
• Worked with Global Accounting support team to develop financial procedures and guidelines.
• Ensured compliance of both SNV Global and donor regulations in program implementation.
• Provided guidance to the Country Management Team on the financial management of the in-country projects.
• I was the in-country finance lead during proposal writing, in line with the corporate guidelines.
• According to donor requirements I supported the program managers in preparation of the financial status reports shared with donors as per award document timelines.
• Managed the financial and administrative process of project close out in accordance with both SNV and donor regulations.
• Was in charge of managing both internal and external audits.
• Ensured compliance of both internal and external procedures are followed in country operations.
• Conducted internal compliance and control assessments, identify and address risk areas, implement measures to minimize the risk of irregularities and coordinate audits, based on corporate compliance and audit procedures.
• Ensured that adherence to all local statutory obligations is met. (ZRA, NAPSA, NHIMA).
• Carried out credit management of all donor receivables and ensure that credit due to SNV is settled on time and in full.
• Prepared quarterly cashflow requests in line with project needs and submitted them to Headquarters for processing.
• Contributed to the on-going efficiency improvements of the finance unit.

• Oversaw the preparation of the monthly financial reports. Reviewed the financial data entered in the QuickBooks database for accuracy. Ensured that the monthly financial files are sent on time to headquarters.
• Provided a financial review of all in-country activity budgets, travel requests, and expense reports to ensure that they are within budget and policy.
• Monitored country office burn rates and expenses for all in-country programs.
• Assisted the Director of Finance and Administration in drafting and reviewing key office policies, travel policies, and the procurement policy to ensure risks are mitigated.
• Developed standard operating procedures for finance and procurement processes.
• Updated procurement and finance staff on any United States Government (USG) rules and regulation changes that have an impact on the organization.
• Prepared and managed the in-country annual office operating budget. Ensured that all requirements for the office are budgeted for, and ensuring that the office expenses are in line with the approved budget.
• Managed the liabilities, prepayments, and advances balances, ensuring that the reconciliation of all balance sheet accounts is performed on a monthly basis. Taking corrective action for all errors.
• Provided oversight over sub-grantee management.
• Conducted the pre- and post-award site assessments of sub-grantees.
• Provided any training required by the sub-grantee.
• Reviewed and provided financial approval on all monthly invoices submitted for reimbursement.
• Made sure all expenses are within the sub-grant budget and within compliance with award terms and conditions.
• Maintained a sub-grantee tracking tool to avoid over-expenditure.
• Prepared financial reports for donors such as USAID, CDC, and DoD, as required.
• Managed the process with external and internal audits.
• Conducted a pre-audit to ensure all relevant financial systems are in compliance. Prior to the annual audits. Any gaps identified are addressed, and financial management systems are adjusted to ensure that risks are reduced and internal controls are strengthened.
• I prepared a corrective action plan based on audit recommendations, and I closely monitor that these action items are completed.
• Provided input during the new business development proposal, budget preparation.
• Provided leadership in the preparation of the finance unit's annual work plans.
• Payroll administration. Maintained the payroll records, ensuring accurate allocation to the various donors.
• Ensured that the country office is fully registered, and all obligations required to maintain this registration are met.
• Represented Jhpiego at partner or stakeholder meetings.
• Mentored and trained finance staff on finance functions. Such as the orientation of new employees on the travel policy. Budgeting, QuickBooks data entry, and monitoring of expenditure to ensure there is no over-expenditure.

• Provided budget inputs for the proposal budgets and work plan development process
• Assisted both program and technical staff to prepare incountry activity budgets
• Ensured that all funds for the incountry approved activities was prepared in advance to ensure staff have the funds before the activity begun
• Reviewed the travel expense reports to check for compliance
• Prepared payments for goods and services in a timely manner .Ensuring that vendors are paid on time to maintain good business relationships
• Requested for monthly statements from all vendors .This helped in ensuring that all payments where paid and helped with the monitoring of incountry expenses
• Acted as agent for Jhpiego bank accounts
• Ensured workshop venues were booked and secured on time
• Maintained appropriate financial filling systems that were easily accessible and in line with Jhpiego accounting requirements
• Prepared financial information for external auditors
• Ensured that all drivers adhered to security measures as per travel policy