SYLVINE BULE
Kitwe West Copperbelt,Zambia
Summary
Experienced Project Management and Safety & Security professional with over 11 years in international NGOs and government institutions. Expertise in project coordination, safety and security risk management, and operational leadership. Developed security procedures, conducted risk assessments, and ensured compliance with global standards. Master of Science in Project Management, with training in Health and Safety and Hostile Environment Awareness Training (HEAT), support readiness for managerial and technical leadership roles.
Overview
1
1
Certification
16
16
years of professional experience
Work History
Sponsorship Field Operations Coordinator & Safety and Security Focal Point
Save the Children International
Kalulushi/Petauke Field Office
01.2022 - 03.2026
- Key Responsibilities
- Led programme planning, implementation, monitoring, and reporting for sponsorship activities.
- Strengthen operational performance through structured community mobilization and SBC strategies.
- Conduct regular field visits, assessments, and partner consultations to ensure quality program delivery.
- Led budgeting, forecasting, and preparation of monthly, quarterly, and annual donor reports.
- Coordinate child information management systems (CIMP, SAP, ASIS) ensuring high data quality.
- Represent Save the Children at the district level with government, NGOs, and community structures.
- Developed comprehensive social behavior change strategy to improve community engagement.
- Facilitated development of the SBC strategy to enhance community engagement and support.
- Implementing the Social Behavior Change Strategy (SBC).
- Coordinated the District Advisory Committee to implement the strategy.
- Created community mobilization plan to increase local participation and support for sponsorship activities.
- Build the capacity of the local implementing partners and the District Advisory Committee on the CM plan.
- Identification and revitalization of identified Community Core Groups (Change Agents, CCPCs, Child Rights clubs, School Management).
- Explore with Core Groups to identify issues affecting children.
- Facilitate development of action plans by Core Groups.
- Work with the District Advisory Committee to implement the Community Mobilisation Plan.
- Monitoring of Core Groups in the implementation of the Action plans of the Community Mobilisation Plan.
- Oversaw budgeting, planning, and reporting processes to ensure financial accountability.
- Prepare and submit Monthly Management Reports, supported writing quarterly and annual reports for Sponsorship.
- Support the development of external networks and systems to promote donor education and retention.
- Visit communities to verify children’s information.
- Represent Save the Children to external partners in the field including government staff, NGOs, Local Leaders and other relevant.
- Established child information management plan to streamline data collection and usage.
- Share and strategies ways of achieving monthly and annual targets of child recruitment.
- Supervise community sensitization/awareness meetings are conducted by Field Facilitators and Minutes/Reports are submitted monthly.
- Coordinate all sponsorship child enrolment exercises/processes by Field Facilitator and Data Entry Operators.
- Supervision of Data Entry Officer and Field Facilitators on the importance of verification and completeness of sponsorship family applications/Case History Forms and with signed parental consent.
- Ensure coordination of all Data entries conducted on ASIS by Data Entry Operators and Information Clerk
- Formulated sponsorship management plan to enhance donor engagement and retention.
- Coordinate and ensure that the two Midyear Year Eligibility Check (MYEC) & Annual Family Update (AFU) exercises are conducted effectively by the operations team.
- Ensure to receive all MYEC and AFU data completed/returned incomplete forms from Field Facilitators and Data Entry Operators.
- Ensure supervision of data entry of MYEC and AFU data into ASIS within deadlines required according to the Sponsorship Management Plan.
- Work on all creative assets and videos as planned and assigned by the Sponsorship Manager
- Managed ASIS database to ensure accurate data processing and reporting.
- Ensure that Data Entry, processing, termination and all ASIS related issues are managed with quality and within deadlines.
- Ensure Downstream and Upstream processing on time.
- Led safety and security initiatives to protect staff and assets in the field.
- Developed, implemented, and reviewed safety and security policies and SOPs to ensure staff and asset protection in the field.
- Conduct organizational and field-level risk assessments, threat analysis, and mitigation planning.
- Lead safety briefings, HEAT-aligned staff training, and emergency preparedness drills.
- Monitor, document, and investigate incidents; support crisis/critical incident management.
- Liaise with law enforcement, local authorities, and emergency services.
- Conduct office and field security audits, ensuring compliance with SCI global standards.
- Coordinated humanitarian support efforts to address immediate community needs.
- Lead humanitarian assessments and support the design of emergency response interventions.
- Coordinate with partners on response planning, relief distribution, and beneficiary support.
- Strengthen community resilience through mobilization and capacity-building activities.
Data/IT Coordinator and Safety and Security Focal Point Person
Save the Children International Zambia Kalulushi Field office
03.2014 - 12.2022
- Management of the ASIS 4.0 database
- Managed daily activities of Data Entry Operators to ensure efficient workflow.
- Coordinate all Data Entries conducted on ASIS. Sponsorship Management Plan [SMP]
- Supervise data entry of MYEC and AFU data into ASIS within deadlines required according to the Sponsorship Management Plan
- Process all MMR ASIS reports on time for compilation of the MMR. ASIS Database Management
- Supervised Data Entry Operators in processing all ineligible children and other transfers in ASIS.
- Supervise the processing of terminations in ASIS.
- Coordinated downstream and upstream processing tasks to enhance overall data flow.
- 1. Review new family application forms for completeness and accuracy and ensure signed parental consents are in place for each child enrolled as they are received from the field.
- 2. Accurately transfer photos of all enrolled children from a digital camera and verify photos to ensure that they all meet the sponsorship photo standard.
- 3. Entered new family application data and photos into ASIS with attention to detail and accuracy.
- 4. Conducted data validation to maintain integrity and accuracy of ASIS data.
- 5. Process children's physical files and conduct a census of files in the registry/filling room in order to separate eligible and ineligible.
- 6. Ensure all given mails are processed and dispatched within deadlines (give Field Officers status of each mail weekly)
- 7. Process other sponsor-to-child correspondences, change of child status within deadlines.
- 8. Ensure accurate and complete AFU data entry.
- 10. Child Information Management Plan [CIMP]
Information Technology Officer
Zambia Catholic University
Kalulushi
01.2010 - 03.2014
- Managed network systems and backups to ensure reliable IT infrastructure performance.
- Provided systems support and user account management, enhancing IT security protocols.
- Participated in software development and system enhancements to improve functionality and user experience.
Education
Master of Science - Project Management
Copperbelt University
Kitwe Copperbelt01-2026
Bachelor of Arts - Development Studies
Zambia Catholic University
Kalulushi Copperbelt01-2018
Cisco Certified Network Associate (CCNA) -
Copperbelt University
Kitwe Copperbelt01-2010
Grade 12 School High Certificate -
Sacred Heart Convent School
Chingola Copperbelt01-2006
Skills
- Project Planning, Coordination & Management
- Community Mobilization & SBC Strategy
- Stakeholder & Government Engagement
- Budgeting, Forecasting & Resource Management
- Monitoring and evaluation
- Safety & Security Risk Management
- Risk assessment expertise
- Health & Safety Compliance
- Emergency preparedness
- Incident analysis
- Security briefings experience
- Health and safety plans
- Safety culture promotion
- ASIS Database Management
- Data Analysis & Reporting Tools
- Staff Training & Capacity Building
- Analytical leadership communication
- Lessons learned documentation
Personal Information
Title: Project Management | Health, Safety & Security | Humanitarian Operations
Certification
Highfield Level 3 International Award in Health and Safety in the Workplace – Distinction Highfield Qualifications | Save the Children International Awarded: 04 November 2025, Highfield Level 2 Award in Introduction to Mental Health Awareness (RQF) Highfield Qualifications | Save the Children International Awarded: 09 November 2025, Hostile Environment Awareness Training (HEAT), Humanitarian Intermediate Programme (SHIP) – Save the Children International, Advanced skills in Safety & Security systems, incident management & emergency response
LANGUAGES
English (Fluent), Bemba (Fluent)
Timeline
Sponsorship Field Operations Coordinator & Safety and Security Focal Point
Save the Children International
01.2022 - 03.2026
Data/IT Coordinator and Safety and Security Focal Point Person
Save the Children International Zambia Kalulushi Field office
03.2014 - 12.2022
Information Technology Officer
Zambia Catholic University
01.2010 - 03.2014
Master of Science - Project Management
Copperbelt University
Bachelor of Arts - Development Studies
Zambia Catholic University
Cisco Certified Network Associate (CCNA) -
Copperbelt University
Grade 12 School High Certificate -
Sacred Heart Convent School