TARISAI BANDA CHATUPA
Administrative Assistant
Lusaka
Summary
Experienced Executive Assistant with a proven track record of supporting senior leadership in dynamic international environments, including USAID, JICA, and Embassy-level positions. Expertise in managing executive priorities, coordinating diverse teams, and handling confidential materials with integrity. Known for optimizing daily operations, improving information flow, and providing seamless support for leadership decision-making and stakeholder engagement.
Overview
10
10
years of professional experience
2028
2028
years of post-secondary education
Work History
Senior Administrative Assistant to the Mission Director
USAID Zambia
Lusaka, Lusaka Province
08.2023 - Current
- Company Overview: U.S. Government Foreign Assistance Mission
- Directly support the Mission Director by managing shifting priorities, coordinating daily tasks, and ensuring smooth operational flow.
- Plan and execute official functions with ministries, diplomatic partners, and development agencies, managing all logistics from start to finish.
- Write, edit, and finalize internal and external correspondence, briefing notes, and leadership reports with a high level of precision.
- Oversee document control processes that streamline communication and maintain alignment with internal timelines and approval chains.
- Act as a key bridge between offices, providing structured support across teams and maintaining consistency in executive-level initiatives.
- U.S. Government Foreign Assistance Mission
- Selected for Temporary Duty Assignment (TDY) to USAID Pretoria for regional project alignment and mission support.
- Introduced a scheduling workflow that improved accessibility and reduced administrative delays for senior leadership.
- Reduced turnaround times for document reviews by 40% by redesigning the internal tracking and sign-off system.
- Spearheaded the successful delivery of a strategic workshop supporting USAID’s regional engagement objectives.
Assistant Administrative Officer
Japan International Cooperation Agency (JICA)
04.2017 - 07.2023
- Company Overview: JICA, Zambia
- Provided direct administrative assistance to the Resident Representative and key departments including Water and Sanitation, JOCV, HR, and Finance.
- Coordinated activities across units by managing timelines, travel arrangements, vendor interactions, and resource allocation.
- Oversaw operational budgets, ensuring appropriate expenditure tracking and identifying efficiency improvements.
- Facilitated office procurement and vendor contract execution in compliance with internal policies.
- Played a lead role in onboarding programs for incoming international staff and volunteers.
- Maintained productive relationships with local authorities and partner institutions to support smooth program delivery.
- JICA, Zambia
- Supported successful onboarding and deployment of 50+ international volunteers through coordinated logistics and compliance.
- Restructured document storage and retrieval systems to reduce processing bottlenecks and task duplication.
- Promoted collaboration across departments, resulting in smoother internal workflows and faster turnaround on administrative requests.
Executive Assistant – Trade & Industry Department
Embassy of the Arab Republic of Egypt
Lusaka, Lusaka Province
02.2015 - 03.2017
- Company Overview: Embassy of the Arab Republic of Egypt, Zambia
- Delivered administrative and strategic assistance to the First Secretary, handling daily scheduling, brief preparation, and event planning.
- Managed logistical and communication tasks for international meetings, trade visits, and bilateral functions.
- Conducted market and policy research for reports and talking points used in government-to-government engagements.
- Embassy of the Arab Republic of Egypt, Zambia
- Played a key role in supporting high-level engagements that contributed to increased bilateral trade and collaboration.
Education
BSc - Public Administration
University of Lusaka
Diploma - Public Administration
National Institute of Public Administration
01.2015 - 12.2015
Certificate - Diplomatic Practice, Protocol & Public Relations
Zambia Institute of Diplomacy
01.2012 - 12.2012
O-Level Certificate - undefined
Rhodes Park Secondary School
01.2007 - 12.2007
Skills
- Strategic scheduling
- Interdepartmental Communication & Stakeholder Support
- Event Planning & Protocol Management
- Briefing Material & Report Preparation
- Records Organization & Process Oversight
- Budget Monitoring & Procurement Handling
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Discretion, Initiative & Workflow Optimization
Websites
Additional Information
Available on request.
Timeline
Senior Administrative Assistant to the Mission Director
USAID Zambia
08.2023 - Current
Assistant Administrative Officer
Japan International Cooperation Agency (JICA)
04.2017 - 07.2023
Executive Assistant – Trade & Industry Department
Embassy of the Arab Republic of Egypt
02.2015 - 03.2017
Diploma - Public Administration
National Institute of Public Administration
01.2015 - 12.2015
Certificate - Diplomatic Practice, Protocol & Public Relations
Zambia Institute of Diplomacy
01.2012 - 12.2012
O-Level Certificate - undefined
Rhodes Park Secondary School
01.2007 - 12.2007
BSc - Public Administration
University of Lusaka
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