Thomas Monde
Lusaka
Summary
Customer-oriented, strategic-thinking Procurement Professional with over 10 years of experience in building relationships, cultivating partnerships, retaining top accounts and growing profit channels. Multi-tasking and self-motivated leader with expertise on expanding network connections, persuasively buying introducing products, implementing pricing/merchandising models, inventory control and projections, territory development and revealing customer needs to deliver solutions. Detail-oriented Procurement Specialist proudly offering over 10 years' experience in tracking and managing orders from the vendor through to the consumer. Hardworking professional known for finding the best price on goods. Attentive to deadlines in fast-paced environments.
Overview
11
11
years of professional experience
Work History
Operations and Procurement Specialist
United Nations Development Programme (UNDP)
Ndjamena
07.2021 - 05.2023
- Undertook Proper Coordination of Operations and Procurement activities in the Lake Chad Basin including organization of venues for meetings and support to facilitators to ensure proper delivery of projected meeting objectives
- Administering contracts to ensure compliance with the contracts’ conditions and payment terms
- Collection of information on internal and external clients’ satisfaction and needs to develop improvements to services
- Ensuring full compliance of operations with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets and monitoring of achievement of results
- Ensured implementation of agreed procurement arrangements financial analysis and oversight for all resources managed by the RSF and RSS including contributions for general services and provision of high-quality professional advice to the facility coordinator and Head of Stabilization
- Good knowledge of UNDP procurement rules and regulations, ability to lead big procurement processes, like technical evaluation, be the member of RFQ/RFP processes
- Prepared bidding documents, tender notices, and invitations for bids, evaluation of bids, issuance of contracts
- Prepared yearly procurement plans, weekly, monthly, quarterly, and yearly procurement evaluation reports
- Provided any logistical support in terms of Operations for events and workshops.
Procurement Officer
World Bank LSP Project
Lusaka
11.2020 - 07.2021
- Planned and coordinated procurement activities on all projects under the European Investment Bank for sewer connection trunks for the Lusaka Sanitation project
- Processed Procurements in the World Bank system called ‘System Tracking of Exchanges in Procurement (STEP)’ for both Post and Prior Review Procurements
- Prepared the annual procurement plan in the form specified by the international financing institutions (IFIs) such as the World Bank, the European Investment Bank (EIB), the AfDB and KfW
- Prepared solicitation documents in the format required by the IFIs and advertised invitations for bids
- Prepared evaluation reports in readiness for submission to LWSC Management and the IFIs for a ‘No-Objection’ and clearance
- Was a focal point specialist for all Procurement and supply chain management for water projects under the EIB/KFW funds
- Conducted pre-feasibility studies for water supply programs, having due to strong expertise in international procurement and market assessment in Strategic investment
- Offered Technical and operational support for reducing costs and organizational efficiency development in water, sanitation and sewer connection projects funded by the EIB in Ngwerere and Chunga Areas of Lusaka
- Was focal point in Providing technical assistance for all goods procured using public procurement system (the Zambia Public Procurement Act) in liaison with LWSC Management
- Conducted market assessment for water investments in the region
- Practical expertise in preparing tender dossiers, developing Financial and Economic models as well as procurement annual reports
- Proficient in preparing solicitation documents, developing technical design project for FIDIC
- Demonstrable expertise in the field of international cooperation and working with EU/KFW/WB/AfDB
- Drafted and issued contracts, terms and conditions and schedules, and ensured effective management of contracts
- Was a key Procurement and supply chain management focal point for the organization of the Zambia Water Forum and Exhibition (ZAWAFE) Conference for water projects in 2021
- Design, preparation, strategic sourcing, and implementation of European Investment Bank (EIB) and KFW funded Chunga and Ngwerere Wastewater treatment Plants utilities projects in May 2021.
Purchasing and Supplies Officer and Head of PSU
Higher Education Authority (HEA)
Lusaka
10.2018 - 11.2020
- Prepared timely, annual procurement plan for the Authority to guide the procurement of goods and services
- Registered and maintained effectively, an up-to-date supplier register to establish a reliable supplier base
- Effectively undertook the provision of secretarial services to the Authority’s Procurement Committee to facilitate decision making
- Supervised effectively, the maintenance of records of goods to facilitate efficient storage and retrieval of information
- Maintained accurate records of goods for accountability and transparency
- Undertook timely preparation of bidding documents to facilitate bid invitations in line with the Zambia Public Procurement Authority guidelines and regulations
- Managed contracts effectively to ensure compliance with contractual obligations
- Prepared periodically, reports to facilitate decision making
- Prepared timely, Unit budget to facilitate acquisition of resources of the Unit
- Supervised and undertook timely development of work plans and implementation of the Annual Performance Appraisal System (APAS) to monitor, evaluate and enhance performance
- Effectively supervised staff and other resources of the unit to facilitate the attainment of the department’s objectives
- Conducted procurement of all goods and services and evaluation of the same on the e-GP system.
Procurement Associate
GLOBAL FUND/ United Nations Development Programme
Lusaka
04.2017 - 03.2018
- Ensured full compliance of procurement activities with UN/UNDP Rules, Regulations, Policies and Strategies including elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system for UNDP Global Fund Project in Zambia
- Led the implementation of strategic procurement for Global Fund to fight AIDS, Tuberculosis and Malaria (GFATM), including sourcing strategy, supplier selection and evaluation, quality management and customer relationship management during the 2017/2018 project period
- Ensured the implementation of contract strategy for GFATM including tendering processes and evaluation, contractor appraisal, evaluation, and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions and risk assessment
- This led to the successful signing of the contracts of about $1.6 million each for the construction of the Medical Stores Limited regional pharmaceutical warehouses in Mansa, Mpika, Chipata and Choma and delivery of the completed structures to Medical Stores Limited by UNDP
- Provided advice and input of timely and proper preparation of procurement plans for the different GFATM grants
- Ensured the implementation of proper monitoring system and control of procurement processes including organization of tender documents, receipt and evaluation of quotations, bids or proposals, negotiations of conditions of contracts in full compliance with UNDP Rules and Regulations
- Drafted submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) for review and approval on time before contract and Purchase Order creation in ATLAS system.
Procurement Officer
Habitat for Humanity Zambia
Lusaka
11.2015 - 03.2017
- Screened and registered vendors that Habitat for Humanity Zambia conducted business with
- Assisted departments with specification development, drafted Requests for Proposals (RFP), obtained Country Office (CO) approval, and served on the Procurement Committee
- Conducted the Procurement and supply chain management strategy for medium cost houses project co-funded by the UNHCR in Mayukwayukwa and Meheba refugee resettlement in Zambia
- Conducted the Design, preparation, strategic sourcing and implementation of housing projects in Linda Compound of Lusaka
- Operational support for reducing costs and organizational efficiency development for Habitat housing projects
- Expertise in conducting market assessment for medium cost houses in Zambia
- Practical expertise in preparing tender dossiers, developing Financial and Economic models as well as procurement annual reports
- Developed and maintained an effective working relationship with vendors
- Ensured timely and proper preparation of procurement plans for the different donor grants and establishment of their deadlines
- Managing all assets under various Projects in compliance with the organization’s Asset Policy.
Procurement Officer and Head of PSU
Solwezi Municipal Council
Solwezi
04.2013 - 11.2015
- Expedited delivery of goods and services with suppliers
- Provided procurement information to end users regarding lead times and sources of supply when required
- Ensured the preparation of procurement monthly and quarterly reports as guided by ZPPA
- Received requisitions from end users and initiated requirements for wide range of goods and services
- Collected quotations and prepared comparative schedules and price analysis sheets for approval before raising Purchase Orders for various goods and services
- Prepared solicitation documents for goods and tender evaluation reports for the acquisitions of goods and services in line with ZPPA guidelines and regulations
- Prepared procurement committee papers for presentation during tender meetings - This ensured all contracts were placed on time after Procurement Committee Approval to ensure smooth flow of procurement supplies in the department
- Executed all approved Constituency Development Fund (CDF) projects which included: Road constructions, Classroom Blocks, Bridges, health centers in rural areas of the town to ensure ZPPA procurement standards and procedures were followed.
Internship: Procurement Department
Zambia Revenue Authority
Lusaka
11.2012 - 02.2013
- Identified right source of supply to facilitate effective sourcing and contracting of goods and services for the Authority to obtain value for money
- Prepared solicitation documents for goods and services
- Attending tender document sales and providing secretarial services during closing and opening sessions
- Prepared tender evaluation reports for the acquisitions of goods and services
- Prepared monthly procurement reports for departmental meetings
- Ensured full approval and release of purchase requisition and local purchase orders in System Application Program (SAP).
Procurement Associate
United Nations High Commissioner for Refugees (UNHCR)
Lusaka
05.2023
AfDBAfDB
- In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern
- Prepare plans for delivery of relief and other non-food items according to the operational needs and regularly update the information in UNHCR IT systems
- Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services
- Update the information in UNHCR IT systems
- Ensure timely customs clearance of consignments
- Maintain accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request
- Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order
- Draft and dispatch quotation requests and/or tenders and assist in the evaluation of offers and draft bid-tabulations, prepare proposals for award of contracts to the Committee on Contracts
- Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery
- Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting operations, HQ entities and others, as applicable
- Provide asset management reports, customized reports, and gathers information on all assets and provides in-depth reports periodically and when requested
- Monitor the quality and accuracy of supply chain related data in relevant business systems
- Compile and analyze statistical information, identify trends and developments in supply chain related matters that will assist in decision making
- Disseminate and promote UNHCR's global policies, standards and guidance on supply chain management.
Education
Advanced Certificate - Advanced Certificate in Public Procurement
Chartered Institute of Procurement And Supply-CIPS
UK04-2023
Master of Science in Procurement, Logistics and Supply Chain Management -
University of Lusaka
06.2019
Bachelor of Science in Purchasing and Supply -
Copperbelt University
12.2011
Skills
- Ability to use IT tools to solve a wide range of problems including producing quality procurement reports
- Supply chain forecasting
- Product tracking
- Persuasion skills
- Writing and verbal communication
- Proficiency in Cloud ERP Systems, Quantum and MSRP
- Spending oversight
- Effective Communication
- Supply chain planning
Membership Of Professional Bodies
- Zambia Institute of Purchasing and Supply (ZIPS)
- Chartered Institute of Procurement and Supply (CIPS -UK)
Specific Experience In The Region
- Chad, 2021, 2023
- Zambia, 2012, 2021, 2023
- Short term Assignments
- Yaounde, Cameroon, October 2021
- Dakar, Senegal, January 2022
- Abuja, Nigeria, August 2022
- Pretoria, South Africa, August 2023
Family Name
Monde
Current Duty Station
Lusaka, Zambia
Permanent City Of Residence
Lusaka, Zambia
Other Relevant Information
- Analysis of Using Information Systems (IS) in Supply Chain Management – A focus on 3 health Institutions on the Copperbelt Province of Zambia - 2011
- An Assessment on the implementations of the electronic Government Procurement System (e-GP) on Public Procurement – A case study of Selected public institutions in Zambia - 2019
Attributes
- Strong administrative and organizational skills
- Attention to detail and ability to drive results.
- Self-motivated and results driven.
- Strong analytical ability and knowledge of supply chain management
- Strong ethical background
Personal Information
- Date of Birth: 03/23/1987
- Nationality: Zambian
Languages
- English, 1, 1, 1
- Lozi, 1, 1, 1
- Bemba, 1, 1, 1
- Nyanja, 1, 1, 1
- French, 4, 4, 4
Training
- Introductory Certificate in Public Procurement – CIPS Level 2, Chartered Institute of Procurement and Supply (CIPS UK), 03/2018
- Advanced Certificate in Public Procurement CIPS Level 3, UK
- Best Practice Spreadsheet Modelling (Excel Certification), Celsoft Global, 06/2017
- Certificate in the Electronic Government Procurement System (e-GP), Zambia Public Procurement Authority (ZPPA), 09/2019 - 10/2019
- Stabilization Academy Certificate, UNDP, 12/2021
- Quantum Procurement Training, UNDP, Dakar, Senegal 2023
- Cloud ERP Training, UNHCR, Pretoria, SA-08/2023
Timeline
Procurement Associate
United Nations High Commissioner for Refugees (UNHCR)
05.2023
Operations and Procurement Specialist
United Nations Development Programme (UNDP)
07.2021 - 05.2023
Procurement Officer
World Bank LSP Project
11.2020 - 07.2021
Purchasing and Supplies Officer and Head of PSU
Higher Education Authority (HEA)
10.2018 - 11.2020
Procurement Associate
GLOBAL FUND/ United Nations Development Programme
04.2017 - 03.2018
Procurement Officer
Habitat for Humanity Zambia
11.2015 - 03.2017
Procurement Officer and Head of PSU
Solwezi Municipal Council
04.2013 - 11.2015
Internship: Procurement Department
Zambia Revenue Authority
11.2012 - 02.2013
Advanced Certificate - Advanced Certificate in Public Procurement
Chartered Institute of Procurement And Supply-CIPS
Master of Science in Procurement, Logistics and Supply Chain Management -
University of Lusaka
Bachelor of Science in Purchasing and Supply -
Copperbelt University
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