Thomas Monde
Lusaka
Summary
Results-driven Procurement Associate with expertise in international procurement and supply chain management within UN agencies. Skilled in implementing sustainable procurement strategies, ensuring regulatory compliance, and driving cost savings. Delivers comprehensive procurement reports and develops Standard Operating Procedures to enhance transparency and operational efficiency. Organises procurement activities, providing strategic guidance to project teams for optimal results.
Overview
1
1
Certification
13
13
years of professional experience
Work History
Procurement Associate
UNDP Zambia
Lusaka
06.2025 - Current
- Implement sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.
- Ensure full compliance of procurement activities with UNDP rules, regulations, policies, through implementation of effective internal controls.
- Elaborate the contents of internal procurement Standard Operating Procedures (SOPs) and map CO procurement business processes in consultation with direct supervisor and office management.
- Organize procurement processes for CO, NIM/DIM projects and other UN Agencies focusing on achievement of the following results: Preparation of procurement plans for the office and projects and monitoring their implementation and their inputs into PROMPT.
- Organize procurement processes for CO, projects, and other UN Agencies.
- Provide guidance and inputs to the project team on procurement plans for the country office and projects.
- Prepare and conduct RFQ, ITB or RFP, and receive and evaluate quotations, bids or proposals in full compliance with UNDP rules and regulations.
- Prepare Purchase orders and contracts in and outside e-procurement, prepare recurring purchase orders for contracting services, and create vendors and buyer profiles in e-procurement.
- Prepare submissions for internal procurement review committees (CAP, RACP, and ACP).
- Prepare reports on procurements in CO.
- Implement or partake in joint procurement processes for the UN agencies in line with the UN reform.
- Provide secretarial support to CAP as required; Implementation of the internal control system which ensures that Purchase Orders are duly prepared and dispatched.
- Implement sourcing strategies to find best values in the marketplace and align purchasing strategy to project and CO goals.
- Develop and update rosters of suppliers.
- Implement supplier selection and evaluation.
- Timely corrective actions on POs with budget check errors and other problems.
- Presentation of reports on procurement in the CO; Provision of information for preparation of cost-recovery bills in Quantum for the procurement services provided by UNDP to projects and other.
- Facilitate procurement knowledge building and knowledge sharing in CO.
- Organize procurement training for operations and project staff.
- Organize procurement training for vendors on e-procurement modules.
- Synthesize lessons learned and best practices in procurement.
- Make sound contributions to knowledge networks and communities of practice.
Procurement Expert
MONUSCO
Goma
10.2024 - 06.2025
- Solicit and evaluate bids/proposals/quotations to ensure overall competitiveness, quality, and conformity to specified requirements.
- Plan procurement actions for assigned projects, which typically involve the procurement of a select group of technically complex commodities or services, or for a variety of goods and services of a general nature.
- Manage and coordinate the activities in his/her unit or area of responsibility in accordance with the UN Financial Regulations and Rules.
- Review and analyse technical specifications to ensure completeness, accuracy, and competitive qualities, and identify optional courses of action.
- Assist staff in matters regarding procurement policies and procedures, technical specifications, pricing and product/service availability, as well as appropriate substitutes or alternative options to reduce costs.
- Develop vendor pre-qualifying criteria, identify product sources and evaluate vendor performance with regards to quality, prices, delivery, equipment, etc.
- Compile and present procurement data, prepare all relevant supporting documents and recommend approval of the contract or purchase order; and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official.
- Coordinate timely delivery of goods and services; and Participate in the market and supplier research.
- Prepare a variety of reports (e.g. Business Intelligence Reports), correspondence, and documents (i.e. purchase orders, contracts and amendments) on procurement-related matters.
Procurement Associate
United Nations High Commissioner for Refugees (UNHCR)
Lusaka
05.2023 - 08.2024
- In compliance with supply chain rules and procedures, supported the related supply activities to facilitate UNHCR end-to-end processes resulting in a timely and quality delivery of goods and services to people of concern.
- Prepared plans for delivery of relief and other non-food items according to the operational needs and regularly updated the information in UNHCR IT systems.
- Applied UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services. Updated the information in UNHCR IT systems. Ensured timely customs clearance of consignments.
- Maintained accurate and comprehensive records on supply activities and provided timely reports and updates both periodically and on request.
- Evaluated purchase requisitions to ensure that specifications, delivery dates and all other requirements were in order.
- Drafted and dispatched quotation requests and/or tenders and assisted in the evaluation of offers and drafted bid-tabulations, prepared proposals for award of contracts to the Committee on Contracts.
- Prepared Purchase Orders and sent confirmations, requests for inspection and other correspondence, and monitored the manufacture/transport of ordered goods to ensure timely delivery.
- Provided guidance and advice on UNHCR procurement policies and procedures to support and assist requesting operations, HQ entities and others, as applicable.
- Provided asset management reports, customized reports, and gathered information on all assets and provided in-depth reports periodically and when requested.
- Monitored quality and accuracy of supply chain related data in relevant business systems. Compiled and analyzed statistical information, identified trends and developments in supply chain related matters that assisted in decision making.
- Disseminated and promoted UNHCR's global policies, standards and guidance on supply chain management.
Operations and Procurement Specialist
United Nations Development Programme (UNDP)
Ndjamena
07.2021 - 05.2023
- Ensuring full compliance of operations with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets and monitoring of achievement of results.
- Implemented procurement arrangements, conducting financial analysis and oversight for resources managed by RSF and RSS, providing professional advice to facility coordinator and Head of Stabilization.
- Good knowledge of UNDP procurement rules and regulations, ability to lead big procurement processes, like technical evaluation, be a member of RFQ/RFP processes.
- Prepared bidding documents, tender notices, and invitations for bids, evaluation of bids, issuance of contracts.
- Developed yearly procurement plans and comprehensive procurement evaluation reports on a weekly, monthly, quarterly, and yearly basis.
- Administering contracts to ensure compliance with the contracts’ conditions and payment terms.
- Collection of information on internal and external clients’ satisfaction and needs to develop improvements to services.
- Coordinated operations and procurement activities in Lake Chad Basin, organising meeting venues and supporting facilitators to achieve meeting objectives.
- Provided logistical support for operations during events and workshops.
Procurement Officer
World Bank LSP Project
Lusaka
11.2020 - 07.2021
- Planned and coordinated procurement activities on all projects under the European Investment Bank for sewer connection trunks for the Lusaka Sanitation project.
- Processed Procurements in the World Bank system called ‘System Tracking of Exchanges in Procurement (STEP)’ for both Post and Prior Review Procurements.
- Prepared the annual procurement plan in the form specified by the international financing institutions (IFIs) such as the World Bank, the European Investment Bank (EIB), the AfDB and KfW.
- Prepared solicitation documents in the format required by the IFIs and advertised invitations for bids.
- Prepared evaluation reports in readiness for submission to LWSC Management and the IFIs for a ‘No-Objection’ and clearance.
- Was a focal point specialist for all Procurement and supply chain management for water projects under the EIB/KFW funds.
- Conducted pre-feasibility studies for water supply programs, having due to strong expertise in international procurement and market assessment in Strategic investment.
- Technical and operational support offered for reducing costs and organizational efficiency development in water, sanitation and sewer connection projects funded by the EIB in Ngwerere and Chunga Areas of Lusaka.
- Was focal point in Providing technical assistance for all goods procured using public procurement system (the Zambia Public Procurement Act) in liaison with LWSC Management.
- Conducted market assessment for water investments in the region.
- Practical expertise in preparing tender dossiers, developing Financial and Economic models and procurement annual reports.
- Proficient in preparing solicitation documents, developing technical design project for FIDIC.
- Demonstrable expertise in the field of international cooperation and working with EU/KFW/WB/AfDB.
- Drafted and issued contracts, terms and conditions and schedules, and ensured effective management of contracts.
- Was a key Procurement and supply chain management focal point for the organization of the Zambia Water Forum and Exhibition (ZAWAFE) Conference for water projects in 2021.
- Design, preparation, strategic sourcing, and implementation of European Investment Bank (EIB) and KFW funded Chunga and Ngwerere Wastewater treatment Plants utilities projects in May 2021.
Purchasing and Supplies Officer and Head of PSU
Higher Education Authority (HEA)
Lusaka
10.2018 - 11.2020
- Prepared timely, annual procurement plan for the Authority to guide the procurement of goods and services.
- Registered and maintained effectively, an up-to-date supplier register to establish a reliable supplier base.
- Effectively undertook the provision of secretarial services to the Authority’s Procurement Committee to facilitate decision making.
- Supervised effectively, the maintenance of records of goods to facilitate efficient storage and retrieval of information.
- Maintained accurate records of goods for accountability and transparency.
- Undertook timely preparation of bidding documents to facilitate bid invitations in line with the Zambia Public Procurement Authority guidelines and regulations.
- Managed contracts effectively to ensure compliance with contractual obligations.
- Prepared periodically, reports to facilitate decision making.
- Prepared timely, Unit budget to facilitate acquisition of resources of the Unit.
- Supervised and undertook timely development of work plans and implementation of the Annual Performance Appraisal System (APAS) to monitor, evaluate and enhance performance.
- Effectively supervised staff and other resources of the unit to facilitate the attainment of the department’s objectives.
- Conducted procurement of all goods and services and evaluation of the same on the e-GP system.
Procurement Associate
United Nations Development Programme (UNDP Zambia)
Lusaka
04.2017 - 03.2018
- I ensured full compliance of procurement activities with UN/UNDP Rules, Regulations, Policies and Strategies including elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system for UNDP Global Fund Project in Zambia.
- I led the implementation of strategic procurement for Global Fund to fight AIDS, Tuberculosis and Malaria (GFATM), including sourcing strategy, supplier selection and evaluation, quality management and customer relationship management during the 2017/2018 project period.
- I ensured the implementation of contract strategy for GFATM including tendering processes and evaluation, contractor appraisal, evaluation, and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions and risk assessment. This led to the successful signing of the contracts of about $1.6 million each for the construction of the Medical Stores Limited regional pharmaceutical warehouses in Mansa, Mpika, Chipata and Choma and delivery of the completed structures to Medical Stores Limited by UNDP.
- Provided advice and input of timely and proper preparation of procurement plans for the different GFATM grants.
- Ensured the implementation of proper monitoring system and control of procurement processes including organization of tender documents, receipt and evaluation of quotations, bids or proposals, negotiations of conditions of contracts in full compliance with UNDP Rules and Regulations.
- Drafted submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) for review and approval on time before contract and Purchase Order creation in ATLAS system.
Procurement Officer
Habitat for Humanity Zambia
Lusaka
11.2015 - 03.2017
- Conducted the Procurement and supply chain management strategy for medium cost houses project co-funded by the UNHCR in Mayukwayukwa and Meheba refugee resettlement in Zambia.
- Conducted the Design, preparation, strategic sourcing and implementation of housing projects in Linda Compound of Lusaka operational support for reducing costs and organisational efficiency development for Habitat housing projects.
- Conducted market assessments for medium cost houses in Zambia, identifying opportunities to enhance procurement strategy.
- Assisted departments with specification development, drafted Requests for Proposals (RFP), obtained Country Office (CO) approval, and served on the Procurement Committee.
- Prepared tender dossiers and developed financial and economic models for procurement processes.
- Screened and registered vendors for Habitat for Humanity Zambia, ensuring compliance with organisational standards.
- Developed and maintained strong working relationships with vendors, facilitating smoother procurement processes.
- Ensured timely and proper preparation of procurement plans for the different donor grants and establishment of their deadlines.
- Managing all assets under various Projects in compliance with the organisation’s Asset Policy.
Procurement Officer and Head of PSU
Solwezi Municipal Council
Solwezi, Zambia
03.2013 - 11.2015
- Purchased supplies with optimum quality for business needs and budget goals.
- Managed inventory levels through strategic procurement planning, avoiding stock-outs and excess inventory.
- Evaluated supplier quotations and conducted comparisons to leverage and deliver on budgets.
- Negotiated pricing, credit terms and transportation with suppliers.
Education
Operations Management - Operations Management
IESE, Business School
Spain06-2026
Master of Science - Procurement, Logistics and Supply Chain Management
University of Lusaka
Lusaka06-2019
Bachelor of Science - Purchasing and Supply
Copperbelt University
Kitwe, Zambia12-2011
Skills
- Digital procurement
- Procurement planning
- Procurement reporting
- Supplier relationship management
- Contract negotiation
- Cost-reduction strategies
- Supply chain management
- ERP Systems
- Ability to use IT tools
- AI
Custom
- Strong administrative and organizational skills
- Attention to detail and ability to drive results
- Self-motivated and results driven
- Strong analytical ability and knowledge of supply chain management
- Strong ethical background
- Strong Operations Management and decision-making abilities
Language skills
English
Advanced
C1
French
Elementary
A2
Certification
- Chartered [Area of certification]
Interests
- Soccer fun, football player, chess player
Accomplishments
- Planned and coordinated [Type] projects resulting in increased [Result].
- Streamlined workflow by consolidating lengthy processes and redundant documentation that resulted in more effective and timely completion of [Action].
- Created and developed critical [Type] policies to consistently exceed quality and production targets.
- Coordinated [Number] special public and private events.
Timeline
Procurement Associate
UNDP Zambia
06.2025 - Current
Procurement Expert
MONUSCO
10.2024 - 06.2025
Procurement Associate
United Nations High Commissioner for Refugees (UNHCR)
05.2023 - 08.2024
Operations and Procurement Specialist
United Nations Development Programme (UNDP)
07.2021 - 05.2023
Procurement Officer
World Bank LSP Project
11.2020 - 07.2021
Purchasing and Supplies Officer and Head of PSU
Higher Education Authority (HEA)
10.2018 - 11.2020
Procurement Associate
United Nations Development Programme (UNDP Zambia)
04.2017 - 03.2018
Procurement Officer
Habitat for Humanity Zambia
11.2015 - 03.2017
Procurement Officer and Head of PSU
Solwezi Municipal Council
03.2013 - 11.2015
Operations Management - Operations Management
IESE, Business School
Master of Science - Procurement, Logistics and Supply Chain Management
University of Lusaka
Bachelor of Science - Purchasing and Supply
Copperbelt University