Josephat Mwanza
Summary
Energetic Accounts Assistant with 4+ years of experience in financial administration. Skilled in Payroll administration and documentation analysis with an eye for identifying and correcting errors. Exceptional analytical and problem-solving skills and able to provide financial information to all areas of the business whilst ensuring that all management information is accurate. Having a proven ability to drive out inefficiencies through process improvement as well as assist in the maintenance and development of financial systems and accounting procedures. Now looking for a new and challenging accountancy position, on which will make best use of my existing skills and experience and also further my career development.
Overview
6
6
years of professional experience
Work History
ACCOUNTS ASSISTANT/PAYROLL OFFICER
ROCKVIEW UNIVERSITY
01.2021 - Current
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Prepared itemized statements, bills, or invoices and recorded amounts due for items purchased or services rendered.
- Communicated and resolved disputes with clients regarding outstanding invoices, payments and adjustments.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Contributed to a positive work environment through effective teamwork, communication, and collaboration within the accounting department.
- Supported the accounting team with month-end closing procedures, ensuring timely completion and accurate reporting.
- Enhanced financial accuracy by reconciling accounts, verifying transaction details, and resolving discrepancies.
- Assisted in the preparation of accurate financial reports for senior management decision making.
- Communicated regularly with customers regarding account questions and issues.
- Optimized tax filing processes by gathering required documentation and ensuring accurate reporting of financial data.
- Collaborated with colleagues to complete special projects and ad hoc analyses as needed.
- Contributed to budget planning processes by providing detailed expense analysis and forecasting information.
- Safeguarded company assets through diligent monitoring of expenses, enforcing compliance with internal controls.
- Performed administrative and clerical duties such as word processing, data entry, faxing and copying.
- Enhanced team productivity by assisting with payroll processing, ensuring timely payment of employee wages.
- Facilitated smooth audits by maintaining accurate records and providing prompt responses to auditor requests.
- Completed payroll functions to facilitate accurate and prompt staff payments.
- Coordinated with external auditors to resolve discrepancies.
ACCOUNTS RECEIVABLE CLERK
ROCKVIEW UNIVERSITY
01.2020 - 01.2021
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Submitted cash and check deposits and generated cash receipts to record money received.
- Maintained up-to-date customer contact information, enabling effective communication regarding account status and payment inquiries.
- Provided exceptional customer service when addressing client inquiries about their account status or billing concerns, building strong, long-lasting relationships.
- Prepared billing statements and invoices for customer purchases and recorded transaction date, price and fees to support accuracy.
- Used accounting software to reconcile accounts, track income, and generate invoices.
- Contributed to month-end closing procedures by preparing detailed accounts receivable aging reports for management review.
- Reconciled accounts receivable ledger to verify payments and resolve variances.
- Trained new hires in company policies, standard operating procedures, and software systems related to accounts receivable functions, ensuring seamless integration into the team''s operations.
- Supported cash forecasting initiatives by providing accurate data on outstanding receivables and expected payments from clients.
- Assisted in annual audit preparation, ensuring accurate representation of accounts receivable records and compliance with accounting standards.
- Collaborated with sales team to resolve billing discrepancies, resulting in improved customer relationships and increased client satisfaction.
ACCOUNTS CLERK
ROCKVIEW UNIVERSITY
01.2019 - 01.2020
- Completed accurate bank reconciliations, identifying errors and rectifying any discrepancies promptly.
- Reported financial data and updated financial records in ledgers and journals.
- Assisted in the preparation of monthly financial statements to provide insight into company performance.
- Applied mathematical abilities to calculate and check figures in accounting systems.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Enhanced financial accuracy, maintaining detailed records of all transactions and bank deposits.
- Ensured prompt payment of invoices, negotiating with vendors to secure favorable terms and discounts.
- Strengthened internal controls through diligent monitoring of account activities and timely resolution of discrepancies.
- Optimized cash flow management, tracking incoming payments, and coordinating collections efforts when necessary.
- Tracked business revenue and expenditures and reconciled accounts to maintain high accuracy.
- Supported annual audits by preparing accurate and well-organized financial documentation for review.
- Minimized late fees by ensuring timely submission of required government filings such as taxes or permits renewals.
- Maintained up-to-date knowledge of accounting regulations, ensuring compliance in all financial reporting tasks.
Education
CERTIFICATE IN ACCOUTING AND FINANCE -
INTERNATIONAL BUSINESS MANAGEMENT INSTITUTE
BACHELOR OF SCIENCE IN ACCOUTING AND FINANCE -
UNIVERSITY OF LUSAKA
LUSAKA,ZAMBIADIPLOMA IN ACCOUNTANCY
ZAMBIA INSTITUTE OF CHARTERED ACCONTANTS
GRADE 12 SCHOOL CERTIFICATE -
LAKE ROAD PTA SCHOOL
01.2012
Skills
- Certificate of Competence in Human Resource and Payroll Management
- Payroll Processing
- Statutory accounts preparation
- Payroll Administration
- Accounting Policy Adherence
- MS Office
- Invoicing and Billing
- Bookkeeping
- Invoicing and collections
- Administrative Support
- Customer Service
- Accounts Payable and Receivable
- Account Reconciliation
- Time Management
- Financial Recordkeeping
- Precision and Accuracy
- Cash Management
Personal Qualities
- Ability to work individually as well as in a team
- Ability to remain calm under pressure
- Detail oriented
- Compliant
- Proactive
- Discrete
References
- Anshell Mwengwe,Internal Auditor, Radiation Protection Authority, 260963741010
- Felix Musonda, Chief Financial Officer, Rockview University, 260977752844
- Chiyana Florence Phiri,Human Resource Officer, Rockview University, 260966704724
Timeline
ACCOUNTS ASSISTANT/PAYROLL OFFICER
ROCKVIEW UNIVERSITY
01.2021 - Current
ACCOUNTS RECEIVABLE CLERK
ROCKVIEW UNIVERSITY
01.2020 - 01.2021
ACCOUNTS CLERK
ROCKVIEW UNIVERSITY
01.2019 - 01.2020
CERTIFICATE IN ACCOUTING AND FINANCE -
INTERNATIONAL BUSINESS MANAGEMENT INSTITUTE
BACHELOR OF SCIENCE IN ACCOUTING AND FINANCE -
UNIVERSITY OF LUSAKA
DIPLOMA IN ACCOUNTANCY
ZAMBIA INSTITUTE OF CHARTERED ACCONTANTS
GRADE 12 SCHOOL CERTIFICATE -
LAKE ROAD PTA SCHOOL