Prisca Chiti

• Manage the various Department calendars (Doctors/Physio) - updating all return reviews in a careful manner.
• Contact all missed attendance no later than 24 hrs of a missed review appointment as part of client compliance.
• Prepare and provide billing sheets tofinance department no longer than one working day.
• Participate in administrative projects that include regular file inspection and archiving.
• Participate in-house department training and present on allocated topic.
• Assist in covering the senior admin office as when need arises as well as cover screening station as necessity demands.
• Periodically check on clients to ensure all do their vitals in a timely manner.

Receiving of laboratory request forms and confirming that all the information on the request forms are complete and correct.

• Downloading the report from the main G-sheet on a daily basis and emailing it to Ministry of health MOH.
• Scanning of results and emailing to the distribution list.
• Ensuring all communications flow smoothly by being the link between the swabbing facility and the Laboratory as well as management team and the laboratory.

STORES

• Receiving procedures for local and international suppliers.
• Inspection of goods received and ensured that the goods received are of the right quantity ,quality and are delivered at the right place and time.
• Ensured that all deliveries were stored according to the storage instructions.
• Ensured that all the materials and products were entered into the data base procurement and stores management system (PSMS).
• Ensured that all bin cards were updated manually and in the system and ensure that what’s on the ground and in the system tally.
• Ensured that all inventory management procedures were followed.

PROCUREMENT

• Sourcing of potential suppliers.
• Issuing reports and documentation.
• Appraisal and registration of suppliers in SPMS.
• Call for tender committee meetings.
• Secretarial services to the tender committee.
• Any other duties assigned.