JANE M CHISHIMBA
Ndola,08
Summary
Experienced and dedicated procurement specialist with over 10 years’ career experience in both the private and public sector in procurement and supply chain management, maintenance planning and materials logistics. I also have hands on experience in heavy equipment maintenance repairs, which gives me the ability to work under pressure and make decisions that drive business success. My technical proficiency and procurement experience in both the private and public sector has expanded my knowledge and skills in areas like strategic sourcing, tender processing and evaluations, contract management, stakeholder relationship management, critical thinking, cost effectiveness, and supply chain continuous improvement. These abilities allow me to successfully carry out my duties and responsibilities, reduce organizational operating costs, and ensure corporate objectives are met, while upholding professional ethics. My career aim is to gain a role which will allow me to further my expertise and take on increased responsibility.
Overview
16
16
years of professional experience
Work History
OFFICER, PROCUREMENT
DANGOTE CEMENT ZAMBIA LIMITED
03.2024 - Current
- Preparation of solicitation documents and enquiries for goods, works and services in liaison with user projects and undertake the appropriate bidding process
- Preparation of bid evaluation reports, contracts and other related procurement documentation
- Contract management and expediting of orders to ensure timely delivery and payment
- Maintenance of sound procurement records and preparation of procurement status reports
- Collaborating with user projects and preparation of procurement plans to ensure timely provision of goods and services
- Ensure materials and services supplied meet established standards, survey markets for latest trends in prices, availability, delivery and quality
- Ensure applicable policies, practices and procedures are understood and complied by suppliers
- Monitor and report on supplier performance, noting current or potential issues or inefficiencies
- Assist with contract/purchase order modifications
- Assess all vendors/suppliers and ensure that they meet the minimum requirements to be on the suppliers list
- This also involves conducting supplier premises visits to monitor and evaluate supplier standards.
PROCUREMENT MANAGER
CITIZENS ECONOMIC EMPOWERMENT COMMISSION (CEEC)
07.2023 - 10.2024
- To provide leadership and supervision of the Procurement Unit
- Design and conduct training on procurement, resolve procurement related problems and address queries and enquiries
- Provide advisory procurement services to targeted citizens and companies and other stakeholders in preparing dossiers for the procurement of goods, works and services
- Strategic sourcing – lead the collaborative strategic sourcing effort by working with other Directorates and identifying the relevant sourcing strategies and procurement processes
- Evaluate Public Procurement procedures, guidelines and contract documents to determine compliance with the CEE Act No
- 9 of 2006 especially on preferential procurement and make appropriate recommendations
- Review the bidding documents, procurement guidelines and mechanism for awarding tenders issued by Zambia Public Procurement Authority and make appropriate recommendations
- Coordinate the procurement of goods, works and services
- Offer advisory procurement services to CEEC on all procurement related matters
- Participate in training of procurement specialists in government/private sector on procurement procedures, guidelines and preferential procurement
- Develop procurement strategies to improve procurement performance in the country in public and private sectors especially in relation to preferential procurement
- Participate in the review of public expenditure reviews, public financial management and procurement management in the country
- Prepare the unit work plan and budget
- Appraise staff performance, identify skill gaps and recommend training/capacity building.
SENIOR OFFICER, PROCUREMENT
FIRST QUANTUM MINING AND OPERATIONS
04.2021 - 07.2023
- Manage the procurement process of goods, works and services while adhering strictly to laid down processes and procedures
- Assist in enforcing the company's procurement policies and procedures
- Solicit for quotations and prepare price analyses to ensure value for money or cost optimization
- Identifying opportunities for continuous improvement within the team and supply chain
- Support with market research and new supplier evaluation and recommendation
- Contract management and part-time expediting of orders to ensure timely delivery
- Support the development and maintenance of local vendors
- Run and share weekly reports on stock reorders, items below MIN level, RFQs and unconfirmed orders to keep track record and ensure KPIs are met
- Process orders under Contract and/or FPA and ensure that suppliers adhere to the agreed terms
- Ensure to meet negotiated savings of $10,000.00 per Month
- Work closely with user departments and suppliers to ensure QA/QC
- Managing inventories by monitoring and advising on stock levels especially on critical stock
- Maintenance of accurate procurement records through a comprehensive filling system
- Re-ordering of all stock items on allocated buyer groups
- Processing of COD payments and resolving invoice queries to ensure accurate and timely payments of suppliers
- Guide or train less experienced buying personnel and users on procurement guidelines
- Perform other duties and responsibilities as assigned.
PROCUREMENT OFFICER
FIRST QUANTUM MINING AND OPERATIONS
02.2016 - 04.2021
- Prepare the required procurement documents, review and process purchase orders in full compliance with policies, procedures and processes
- Assist enforcing the company's procurement policies and procedures
- Solicit for quotations and prepare price analyses to ensure value for money or cost optimization
- Identifying opportunities for continuous improvement within the team and supply chain
- Managing the entire procurement process, to ensure prompt delivery and payment
- Managing inventories by monitoring and advising on stock levels especially on critical stock
- Maintaining accurate purchase and pricing records through a comprehensive filling system
- Contract management and part-time expediting of orders to ensure timely delivery
- Support with market research, and new supplier evaluation and recommendation
- Re-ordering of all stock items on allocated buyer groups
- Run and share weekly reports on stock reorders, items below MIN level, RFQs and unconfirmed orders to keep track record and ensure KPIs are met
- Work closely with user departments and suppliers to ensure QA/QC
- Process COD payments and resolve invoice queries to ensure accurate and timely payments of suppliers
- Develop and maintain relationships with all key stakeholders within the Supply chain
- Guide less experienced buying personnel and users on procurement guidelines
- Carry out additional duties/ responsibilities as assigned.
MAINTENANCE PLANNER/ DISPATCH ASSISTANT
FIRST QUANTUM MINING AND OPERATIONS
09.2013 - 02.2016
- Prepare new maintenance job and work plans and liaise with work request originators to ensure that work orders accurately reflect the specific actions necessary to complete the task
- Maintain the work order backlog, ensuring it is managed to an acceptable level
- Work with the users and planning schedulers to ensure operational improvement
- Planning and scheduling of maintenance tasks and activities as specified in SOPs
- Facilitating new stock level and stock adjustments
- Part-time sourcing of quotes and recommending suppliers where necessary
- Prepare basic administrative and maintenance reports as required
- Receiving and dispatch controls of items to and from site as assigned, ensuring QA/QC is met
- Liaise with warehouse and procurement teams to ensure timely ordering and delivery of parts
- Liaise with contractors before commencement of work in order to ensure compliance
- Assist in the preparation of technical procedures, instructions and evaluations where necessary
- Ensure accurate maintenance records and filing for ease of access
- Ensure reverse logistics of materials and substances such as oils and Batteries
- Perform day to day administrative and additional duties as assigned.
HER MAINTENANCE ARTISAN
FIRST QUANTUM MINING AND OPERATIONS
02.2011 - 09.2013
- Inspect, service and maintain diesel equipment and machinery
- Component overhaul/ change-outs
- Component inspections and maintenance as required
- Pre-check-ups, recondition and troubleshoot to determine malfunction causes
- Perform routine, preventive and scheduled maintenance
- Simple Electrical repairs and perform other tasks as required
- Took on late shifts and weekend responsibilities where necessary/ required to
- Make follow-ups on backlog related issues with planners, stores and procurement teams
- Breakdown response.
HER MAINTENANCE TRAINEE
DRILL AFRICA LTD
02.2009 - 08.2009
- Perform routine, preventive and scheduled maintenance
- Inspect Components, clean and lubricate where necessary
- Component inspections and maintenance as required
- Component change-outs and overhauls
- Other repairs as assigned
- Make follow-ups on backlog related issues with planners and stores departments
- Pre-check-ups and troubleshooting to determine malfunction causes
- Breakdown response.
Education
Master of Science - Operations, Projects & Supply Chain Management
UNIVERSITY OF ZAMBIA
Lusaka, Zambia05.2024
Bachelor of Science - Purchasing & Supply Chain
COPPERBELT UNIVERSITY
Ndola, Zambia2021
Diploma - Procurement & Supply Chain
CIPS
Ndola, Zambia11.2016
Technician -
NORTHERN TECHNICAL COLLEGE
Ndola, Zambia08.2010
High School Diploma -
CHIFUBU HIGH SCHOOL
Ndola, Zambia11.2006
Skills
- Strategic sourcing
- Excellent people management and leadership skills
- Good analytical, critical thinking and problem-solving skills
- Strong negotiation and influencing skills
- Excellent communication and interpersonal skills
- Good planning, time management and decision-making skills
- Attentive to detail
- Ability to work under pressure and under minimum supervision
- Proficient in PRONTO (ERP System), MS Word, Advanced Excel, Outlook and Power point
Educationalsummary
- MSc Operations, Projects and Supply Chain Management – University of Zambia
- BSc Purchasing and Supply Chain - Copperbelt University (CBU)
- Advanced Diploma (Partly) - Chartered Institute of Procurement and Supply (CIPS-UK)
- Diploma - Charted Institute of Procurement & Supply (CIPS-UK)
- Heavy Equipment Repairs Technician - Northern Technical College (NORTEC)
- Microsoft Excel Advanced 2010 – NECOR Zambia Limited Ndola
- Maintenance Management (Short course) - Northern Technical College (NORTEC)
- Basic Auto Electrical (Short course) - Northern Technical College (NORTEC)
- School Certificate, Grade 12 – Chifubu High School, Ndola
Professionalmemberships
- Zambia Institute of Purchasing and Supply (ZIPS), 001465, Affiliate Member
- Chartered Institute of Procurement and Supply (CIPS), 005522550/M, Member
Accomplishments
- Best HER Student, Northern Technical College 2008 – 2010 Intake
- Best Employee among others, First Quantum minerals 2012
Ids
- Valid Passport
- SADC Driver’s License Class B
Hobbies and Interests
- See an organization achieve its objectives.
- Events planning
- Public speaking and mentoring
- Listening to music
References
- Ms. Mercy Kalekwa, Dangote Cement Zambia Limited, PO Box 71082, Ndola, +260 976 384 738
- Ms. Constance Phiri, Procurement Manager, Citizens Economic Empowerment Commission, Lusaka, +260 977 708 955
- Mr. Kakompe Siloka, First Quantum Mining and Operations, Ndola, +260 965 317653
- Dr Bupe G Mwanza, Associate Director/ Senior Lecturer, Graduate School of Business, The University of Zambia (UNZA), Lusaka, +260 975 821846
Timeline
OFFICER, PROCUREMENT
DANGOTE CEMENT ZAMBIA LIMITED
03.2024 - Current
PROCUREMENT MANAGER
CITIZENS ECONOMIC EMPOWERMENT COMMISSION (CEEC)
07.2023 - 10.2024
SENIOR OFFICER, PROCUREMENT
FIRST QUANTUM MINING AND OPERATIONS
04.2021 - 07.2023
PROCUREMENT OFFICER
FIRST QUANTUM MINING AND OPERATIONS
02.2016 - 04.2021
MAINTENANCE PLANNER/ DISPATCH ASSISTANT
FIRST QUANTUM MINING AND OPERATIONS
09.2013 - 02.2016
HER MAINTENANCE ARTISAN
FIRST QUANTUM MINING AND OPERATIONS
02.2011 - 09.2013
HER MAINTENANCE TRAINEE
DRILL AFRICA LTD
02.2009 - 08.2009
Master of Science - Operations, Projects & Supply Chain Management
UNIVERSITY OF ZAMBIA
Bachelor of Science - Purchasing & Supply Chain
COPPERBELT UNIVERSITY
Diploma - Procurement & Supply Chain
CIPS
Technician -
NORTHERN TECHNICAL COLLEGE
High School Diploma -
CHIFUBU HIGH SCHOOL
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